Applying kotter's model

USING MICROSOFT WORD 2016 Independent Project 2-4

Independent Project 2-4 In this project, you use styles, indents, lists, tab stops, the replace feature, footers, and document properties to customize the Emergency Procedures document for Sierra Pacific Community College District.

Skills Covered in This Project • Modify an existing document. • Apply a document theme and theme color. • Change margins and font size. • Apply and modify a style. • Apply a border to selected text. • Apply and customize a numbered and

bulleted list.

• Use the Format Painter. • Set and modify tab stops. • Use Replace. • Insert a footer with document properties

and current date. • Insert a page border. • Center text vertically.

1. Open the EmergencyProcedures-02.docx start file. If the document opens in Protected View, click the Enable Editing button so you can modify it.

2. The file will be renamed automatically to include your name. Change the project file name if directed to do so by your instructor, and save it.

3. Change the theme to Integral and the theme color to Red. 4. Change the top, bottom, left, and right margins to 0.75". 5. Select the entire document and change the font size to 12 pt. 6. Format the title of the document.

a. Select the title of the document and apply Heading 1 style. b. Open the Font dialog box, apply All caps effect, and change the font size to 16 pt. c. Change the Before paragraph spacing to 0 pt. d. Add a bottom border to the title using the Borders drop-down list.

7. Select each of the bold section headings and apply the Heading 2 style. 8. Modify the Heading 2 style.

a. Select the first section heading ("Emergency Telephones [Blue Phones]"). b. Change Before paragraph spacing to 12 pt. and After paragraph spacing to 3 pt. c. Apply small caps effect and underline. d. Update Heading 2 style to match this heading. All of the section headings are updated.

9. Turn on Show/Hide and delete all of the blank lines in the document. 10. Select the bulleted list in the first section and change it to a numbered list. 11. Apply numbering format, make formatting changes, and use the Format Painter.

a. Apply numbering to the text in the following sections: "Assaults, Fights, or Emotional Disturbances"; "Power Failure"; "Fire"; "Earthquake"; and "Bomb Threat."

b. Select the numbered list in the "Bomb Threat" section. c. Open the Paragraph dialog box, set Before and After paragraph spacing to 2 pt. If

necessary, deselect the Don’t add space between paragraphs of the same style check box. d. Use the Format Painter to copy this numbering format to each of the other numbered lists. e. If necessary, reset each numbered list so it begins with 1 (right-click the first item in each

numbered list and select Restart at 1 from the context menu).

12. Customize a bulleted list and use the Format Painter. a. Select the text in the "Accident or Medical Emergency" section. b. Use a solid square bullet (Wingdings, Character code 110). c. Confirm the left indent is 0.25" and hanging indent is 0.25". If they are not, make these

changes.

Step 1: Download start file

Word 2016 Chapter 2 Formatting and Customizing Documents Last Updated: 11/16/16 Page 2

USING MICROSOFT WORD 2016 Independent Project 2-4

d. Set Before and After paragraph spacing to 2 pt. e. If necessary, deselect the Don’t add space between paragraphs of the same style check

box (Paragraph dialog box).

f. Use the Format Painter to apply this bulleted list format to the following text in the following sections: "Tips to Professors and Staff” and "Response to Students."

13. Change indent and paragraph spacing and apply a style. a. Select the text below the “Emergency Telephone Locations" heading. b. Set a 0.25" left indent. c. Set Before and After paragraph spacing to 2 pt. d. Confirm the Don't add space between paragraphs of the same style box is unchecked. e. In the "Emergency Telephone Locations" section, apply Book Title style to each of the

telephone locations. Select only the location, not the text in parentheses or following text.

14. Change left indent and paragraph spacing and set a tab stop with a dot leader. a. Select the text below the "Emergency Phone Numbers" heading. b. Set a 0.25" left indent for this text. c. Set Before and After paragraph spacing to 2 pt. d. Confirm the Don’t add space between paragraphs of the same style box is unchecked. e. With the text still selected, set a right tab stop at 7" and use a dot leader (2). f. Press Tab before the phone number after the space on each of these lines. The phone

numbers align at the right margin with a dot leader between the text and phone number.

15. Apply the Intense Reference style to the paragraph headings in the “Accident or Medical Emergency” section ("Life-Threating Emergencies" and “Minor Emergencies"). Don’t include the colon when selecting the paragraph headings.

16. Use the Replace feature to replace all instances of “Phone 911" with “PHONE 911" with bold font style.

17. Insert a footer with document property fields and the current date that appears on every page. a. Edit the footer and use the

ruler to move the center tab stop to 3.5" and the right tab stop to 7".

b. Insert the Title document property field on the left. Use the right arrow key to deselect the document property field.

c. Insert the Company document property field at center. Use the center tab stop for alignment. Use the right arrow key to deselect the document property field.

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USING MICROSOFT WORD 2016 Independent Project 2-4

d. Insert a date (use January 1, 2018 format) that updates automatically on the right. Use the right tab stop for alignment.

e. Change the font size of all the text in the footer to 10 pt. f. Add a top border to the text in the footer using the Borders drop-down list.