Features of Ooredoo Telecommunications company in Oman

        The automated system of payroll and attendance that will be discussed in this paper includes various features and benefits. It will help Ooredoo in establishing an effective process of workflow for authorization of attendance, integrating leave and time data with human resource, ERP systems, and payroll or to the APIs for electronically processing, ensuring consistent and accurate application of leave and pay policies, simply and quickly requesting leave or other type of schedules absences, receiving automatic notification of the balances, and notification for leave benefits, sick days, and personal time. Considering the fact that this paper will be presenting an integrated system of automatic payroll and attendance tracking system, the method of face recognition has been chosen for ensuring the attendance of every worker. This method is actually able to recognize partial faces user some of the following conditions: • Self-occlusion: Blocking the face because of some restricted movement or pose. • Facial accessories: Facial accessories blocking the face of the person. • Limited view: Faces lying outside the view of the camera. • Extreme illumination: Images in which the area of face is high-lightened or gloomy. • Sensor saturation: Overexposure or underexposure of the face because of some objects in the picture. In addition, the partial face recognition alignment-free algorithm has some advantages over other types of algorithms: There is no prealignment of pictures that is needed, no presence of a facial component, and no prior information about the input face is required to the company (Lengnick-Hall, Beck and Lengnick-Hall. 2011).

Alternatives of Ooredoo Telecommunications company in Oman

        At present, there are various organizations over the globe and some of them seem to employ workers up to ten thousand or even more. Handling such a large number of employees might be an issue, especially getting the attendance and keeping a record of payroll. The manual process actually means that whenever a worker gets to the work, he goes to sign at the table of the officer and every other detail regarding overtime has to be asked by the manager. This whole process that has to be carried out manually has some drawbacks because in a case where a worker seems to bribe the officer or manager, the officer might disrupt the whole flow or tamper with the records of the attendance and disturb the record of payroll. It is actually sufficient for affecting the productivity of the organization. Another suitable option for dealing with this problem is designing a system that is capable of recording the attendance and keeping the track of payroll (Renwick, et al. 2013).  In this specific project, the system of RFID is utilized for recording the attendance of employees and making sure to keep the records of overtime of workers along with other important aspects like taxes. Following diagram is the basic representation of a system for tracking attendance and payroll using RFID:

        The identity cards of the workers have an RFID tag embedded in them and they can be ready by the reader. This system of RFID is actually interfaced to a database using a computer. This method is considered more effective to the prevalent issue encountered when getting the attendance manually. Tags of RFID can be either active, passive, or passive assisted by the battery. A battery is not used by the passive RFID while an active one seems to depend on battery that is always beaconing or broadcasting its signals. A passive RFID assisted by a battery which is small on board and is activated in the presence of a reader of RFID. Most of the tags of RFID include at least 2 parts: one is actually an integrated circuit for processing and storing information, demodulating and modulating an RF or radio-frequency signal, along with other specialized operations or functions: the other is simply an antenna transmitting and receiving the signal.

        Depending on the mobility, readers of RFID are actually categorized in 2 different types: mobile RFID and fixed RFID. If in a stationary position, the tag is read, it is referred to as a fixed RFID. Such types of readers are actually set up for specific zones of integration while creating a bubble of the energy of RG that can be controlled tightly if the structure is engineered in a proper way. It permits an area of definitive reading for when tags go in and out of the zone of integration. This actually allows the organization to record the overtime of workers as well because once entered in the interrogation zone, it will keep the record of whether the worker has moved out or now. Considering the fact that it notes time along with the attendance, it allows the organization to manage the overtime very well (Nitin Afzalpulkar 2016).

Barcode Attendance System of Ooredoo Telecommunications company in Oman

There is another alternative for recording the attendance and managing the payroll effectively. This method actually helps a lot in increasing the efficiency of the whole process of managing the overtime and payroll of workers. Automating through the technology of barcode, the errors which are previous made are eliminated. Due to it, high levels of accuracy and precision are provided by the system in keeping the track of attendance of employees. Additionally, the costs which are related to the system installation are not too much relative to the costs associated with attendance and payroll errors. The application of this system of barcode is quite simple and easy.

Every worker in the organization is issued a card or badge in which a barcode is present. For checking out or into the firm, the card or badge is swapped on the clock and the data is attained by that clock. This data can easily be downloaded by the administrator or manager and utilized for maintaining or updating the records of attendance, time, and payroll. The UPC or Universal Product Code is actually a rare code number of 12-digits assigned to the barcode, the representation of the UPC which is readable by the machine appear adjacent to the barcode. For a specific product, the UPC is almost always the same. Every product that is sold by the vendor will have similar first 6 digits in the Universal Product Code. The next five digits seem to determine the product and the last one is referred as check digit which is utilized for verifying that the UPC is correct.

Automated Payroll and Attendance System using MIS of Ooredoo Telecommunications company in Oman

For resolving the issue of inefficient management of payroll and tracking of attendance, MIS or Management Information System is used.

        MIS or Management Information System is actually a collection of software, procedures, tools, and men for performing some specific tasks of the business at various levels in Ooredoo. Many companies actually have individual departments of MIS which are included in the consolidation, report generations, perform transactions, and manage records about significant information which will be delivered to various standards or levels of management. There are three basic levels in an MIS: top management, middle management, and operational management where the information is actually passed to the top from the bottom. This paper is actually an attempt to create an information system for Ooredoo Company which seems to involve automated management of payroll and keeping the track of attendance. Information obtained from this will be helpful to the company is various operations and even in the process of decision making (Tripathi 2011).

        It can be said that MIS is defined as a system for converting the data from external and internal sources into useful information and communicating that information is actually an eligible way to managers at almost every level in all the functions for enabling them in making effective and timely decisions for controlling, directing, and planning activities for which they are accountable and responsible. MIS can also be simplified as a set of capital and human resources in a company which is accountable for the processing and collection of data for producing the information which is quite useful to almost every level of management in controlling and planning activities in a company.

        This system has actually evolved as a significant technique and tool in the area of business management in the present business threats and opportunities.  It can be said that right information in right format and in right time will play an important role in deciding the decisions of human resource management and both simple management. MIS is actually one of the most important operations of the management. Organizations like Ooredoo require the information which is not only accurate but also reliable and timely. A significant role is played by MIS in delivering the information which is needed for crucial and integral decision making which impacts the organization’s performance directly.

        It can be said that the initial concept of the MIS was all about processing the data form the company and presenting it in report formats at regular intervals. The system was actually capable of dealing with the data and using it for the requirements of the company. It was simply more impersonal and required each and every person to choose the process the data while utilizing it for his or her requirements. The MIS is different since individuals in the company are involved in the same business. This system is for individuals in two companies but involved in the same business and the MIS is available for every person.

Development of MIS of Ooredoo Telecommunications company in Oman

        MIS’s development process is associated with the long-term plans of business of Ooredoo. Resources are required by the system like capacity, time, and capital. The end result is actually information in the formats of reports. Most of the companies don’t recognize the information as resources. They actually see information as a necessity of the routine. As the business expands, the information also rises in a manifold way. The plans of MIS are developed concurrent to the plans of the business. Numerous pieces of information are dealt by a company of almost every size.

        An MIS or management information system might be developed using either a Life Cycle approach or Prototype method. In the method of prototype, the primary methods are developed first. With their implementation, the system is actually modified and refined as per the new requirements or specifications. The iterative process is followed till the system is simply accepted by the user. In the approach of life cycle, the development of MIS takes place through different phases. These phases are: Review and Implementation, Design, Analysis, and Feasibility Analysis. The choice of the design of MIS is actually decided on the basis of system nature and its applications. Therefore, the MIS is created over time as the business of an organization increases. Following chart seems to show just how an MIS can be created in Ooredoo.

References of Ooredoo Telecommunications company in Oman

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