Sources of data collection of a Study of the National Public Procurement Authority in Sierra Leone

The research study is conducted by using the both sources of the data collection as secondary and primary. The secondary source of the data refers towards the preexisting data that was used for the several other projects and it’s also used as the supporting of the data. Research articles journals books theories and any other preexisting source of the data is including in the secondary source of the data. Meanwhile the primary source of the data leads towards the self-generated or self-collected data and there are two type of the primary source of the data that is also referred as the research methods and research strategy. These two methods are qualitative and quantitative.

Research methods of a Study of the National Public Procurement Authority in Sierra Leone

From both types of the research methods the research study is conducted by using qualitative Deductive method. There is the huge difference among the quantitative research method and qualitative research methods. To plan the research according to qualitative research methods is quite easy as compare quantitative research methods. The qualitative research methods can be planned by using concepts ideas and theories of the various researchers.  It leads towards the same opinion of the different people in the same points. Meanwhile the quantitative research methods is the complex because it produces charts graph and it can generate the data in numeric for related to issues or problems. It depends on the figures and values rather than the facts. The research study is conducted by following the qualitative perspective through collecting extensive information of the various authors related to the emerging topics. This information is collected in the second section of the research projects under the headings of the literature review along with the references of the various scholars and researchers.  It will contextualize this research by understanding the contextual and historical perspectives of public procurements along with its strategies for policy makers.

Sampling and population of a Study of the National Public Procurement Authority in Sierra Leone

The simple random sampling technique is used in this research study, because its good ways to select sample and the ratio of the complexity and difficulties is to least in this method. It is also one of the times saving ways for selecting the sample. In this sampling method the selection of the items respondents depends upon the chance and probability means the sample indent decided and it can be something or someone with the range of the selected scales. Commonly this way of sampling is also known as the method of chances.

This research expects to use a combination of systematic and simple random sampling to select the respondents The targeted respondents include the members of the Board of Directors, Management (strategic, tactical and operational) and staff of the NPPA. Also, the selected MDAs and their members of the boards of directors, management, staff and suppliers will be contacted. Consultants and other Public Sector Procurement practiceners will be contacted. Data is collected from National public procurement Authority, Audit Sierra Leone, Finance Act of Sierra Leone, and Procurement Act of Sierra Leone.

Data is collected from the respondents after approving the referral letter from the authority of the University and after taking approval. 

Instruments of study of a Study of the National Public Procurement Authority in Sierra Leone

The administration of questionnaires, semi-structured interviews, key informants’, interviews, direct observations of records and operating systems and Focus Group Interviews will be used to collect the needed responses. Self-generated questionnaires are used as the instrument of the study for collecting the data from the respondents. The questionnaire is designed by considering the five point Likert ranging scales. The questionnaire is designed in easy English languages which are the understandable for any respondents who are selected to collect the data. The ranges of the 5 point Likert scales are decided among 1-5 strongly dis agrees to Strongly Agree.  The questionnaires contains on the two major sections. The first one representing the demographic profile of the respondents in which includes the questions related to the age gender and education levels of the respondents. Meanwhile the ten questions are generated for the importance of the public procurement in Sierra Leone. These questions are conducted by considering the research ethics and limitations of the study. The confidentiality statement is designed on the top of the questionnaire for enhancing the confidence level of the respondents.  

Research limitation of a Study of the National Public Procurement Authority in Sierra Leone

In Sierra Leone, the rules are the Public Procurement Act 2016 and Regulations 2018. The principles of public procurements are the theoretical basis for best practice public procurement management that leads to the secure of Value for Money Procurements at all times and circumstances. Thus the qualitative research method is realistic and achievable and tends to be comfortable.

Data’s are available in the website of the organization and it can also be requested.

Since my work is majority explanatory and qualitative most of the information I need is found in the Country website which I can access.

There might be little or no ethics issues however some government agencies might not provide some confidential information due to their confidentiality laws and participant will required their names or identity hidden when giving information.

Research Ethics of a Study of the National Public Procurement Authority in Sierra Leone

·         It will make sure that it will seek permission to obtain any confidential document due to the right to privacy every participant view and information shall be kept safe.

·         It will also present finding in a way that the participant won’t be noticed

·         Any information would not be disclosed to the third parties

·         The dummy data can be used for representing the demographic profile of the respondents as; name, age, gender and designation.

Data analysis methods of a Study of the National Public Procurement Authority in Sierra Leone

The methods of presentation of data will include the use of narrative notes, tables, charts (e.g. pie charts, bar charts, Gantt charts and flow charts) and other diagrams will be used. The methods of data analysis and interpretation will be based on extensive use of the principles and rules (laws and regulations) on public procurement, particularly in Sierra Leone. These all charts will be generating by putting the data in to Ms.Excel and Ms Excel is used to interpreting the data along with the atatrctice charts nad diagrams.

  Result and Analysis of a Study of the National Public Procurement Authority in Sierra Leone

1. I believe that Government of Sierra Leone can perform oversight functions through Public Procurement management.

Analysis Q1: Regarding the statement “I believe that Government of Sierra Leone can perform oversight functions through Public Procurement management”; the data was collected from 150 respondents, however, 38% of the respondents were strongly agree, 27% of the respondents were agreed, 12% of the respondents were neutral, 12% of the respondents were disagree. Consequently, 11% of the respondents were strongly disagree with the statement.

2. I believe that Government of Sierra Leone can meets its development needs through Public Procurement management.

Analysis Q2: Regarding the statement “I believe that Government of Sierra Leone can meets its development needs through Public Procurement management”; the data was collected from 150 respondents, however, 31% of the respondents were strongly agree, 25% of the respondents were agreed, 18% of the respondents were neutral, 12% of the respondents were disagree. Consequently, 14% of the respondents were strongly disagree with the statement.

3. I believe that National Public Procurement Authority can effectively support economic and physical infrastructure.

Analysis Q3: Regarding the statement “I believe that National Public Procurement Authority can effectively support economic and physical infrastructure”; the data was collected from 150 respondents, however, 25% of the respondents were strongly agree, 37% of the respondents were agreed, 13% of the respondents were neutral, 6% of the respondents were disagree. Consequently, 19% of the respondents were strongly disagree with the statement.

4. I believe that National Public Procurement Authority can effectively support supply of essential goods and services.

Analysis Q4: Regarding the statement “I believe that National Public Procurement Authority can effectively support supply of essential goods and services”; the data was collected from 150 respondents, however, 25% of the respondents were strongly agree, 29% of the respondents were agreed, 26% of the respondents were neutral, 14% of the respondents were disagree. Consequently, 6% of the respondents were strongly disagree with the statement.

5. I believe that National Public Procurement Authority in Sierra Leone is the significant national development tool.

Analysis Q5: Regarding the statement “I believe that National Public Procurement Authority in Sierra Leone is the significant national development tool”; the data was collected from 150 respondents, however, 22% of the respondents were strongly agree, 29% of the respondents were agreed, 27% of the respondents were neutral, 6% of the respondents were disagree. Consequently, 16% of the respondents were strongly disagree with the statement.

6. I believe that our duties are performed in more professional manner with the help of National Public Procurement Authority.

Analysis Q6: Regarding the statement “I believe that our duties are performed in more professional manner with the help of National Public Procurement Authority”; the data was collected from 150 respondents, however, 26% of the respondents were strongly agree, 25% of the respondents were agreed, 13% of the respondents were neutral, 19% of the respondents were disagree. Consequently, 17% of the respondents were strongly disagree with the statement.

7. I believe that there could be maximum returns on public expenditures with the help of National Public Procurement Authority.

Analysis Q7: Regarding the statement “I believe that there could be maximum returns on public expenditures with the help of National Public Procurement Authority”; the data was collected from 150 respondents, however, 30% of the respondents were strongly agree, 21% of the respondents were agreed, 17% of the respondents were neutral, 15% of the respondents were disagree. Consequently, 17% of the respondents were strongly disagree with the statement.

8. I believe that Government of Sierra Leone now delivers best value for money with the help of National Public Procurement Authority.

Analysis Q8: Regarding the statement “I believe that Government of Sierra Leone now delivers best value for money with the help of National Public Procurement Authority”; the data was collected from 150 respondents, however, 25% of the respondents were strongly agree, 37% of the respondents were agreed, 13% of the respondents were neutral, 6% of the respondents were disagree. Consequently, 19% of the respondents were strongly disagree with the statement.

9. I believe that Government budget is effectively implemented through National Public Procurement Authority laws and policies.

Analysis Q9: Regarding the statement “I believe that Government budget is effectively implemented through National Public Procurement Authority laws and policies”; the data was collected from 150 respondents, however, 37% of the respondents were strongly agree, 25% of the respondents were agreed, 6% of the respondents were neutral, 13% of the respondents were disagree. Consequently, 19% of the respondents were strongly disagree with the statement.

10. I believe that National Public Procurement Authority in Sierra Leone is extremely beneficial for developing economies.

Analysis Q10: Regarding the statement “I believe that National Public Procurement Authority in Sierra Leone is extremely beneficial for developing economies”; the data was collected from 150 respondents, however, 25% of the respondents were strongly agree, 37% of the respondents were agreed, 13% of the respondents were neutral, 6% of the respondents were disagree. Consequently, 19% of the respondents were strongly disagree with the statement.

 Finding and Discussion of a Study of the National Public Procurement Authority in Sierra Leone

By analyzing the whole discussion about the National Public Procurement Authority in Sierra Leone, it is evaluated that the National Public Procurement Authority is the major institutions established by the Sierra Leone government to speed up economic development and guarantee sustainable growth for the nation. In accumulation to the economic finance of the Sierra Leone government, the Combined Public Financial Management Reform project a paramilitary’s donor plan with finance from the DFiD, African Development Bank, European Commisisom, and World Bank has been involved in offering the financial funding to National Public Procurement Authority via Public Financial Management Reform in Ministry of Economic and Finance Development

In this research paper, there is also a detailed discussion about the Public Procurement Act, 2016, it is said an act to type delivery for the protraction National Public Procurement Authority inexistence for the further harmonies and regulate processes of the public procurement in public service, to disperse procurement of the public to obtaining entities, to indorse financial growth, as well as building capacity in the public procurement field by guaranteeing value for currency in public participation and the expenditures in the public procurement by contractors, qualified suppliers, qualified goods providers and consultants, services and works and to offers for other connected substances.

This Public Procurement Act, 2016 should apply to the goods procurement, services and works, comprising any financed procurement in the complete or in quantity from donor or public funds by the following organizations or bodies. Some of the Government Ministries, agencies and departments; sub-vented agencies; local councils; state-owned initiatives that use public funds; colleges, universities, companies, hospitals, and other establishments that are exclusively kept by the government or the State has as a minimum 25 present of the interest; and any object in the isolated sector that is agreed the accountability for activities carrying out by using the public capitals. Where this Public Procurement Act, 2016 struggles with the rules of procurement for a funding agency or donor, the submission of that is obligatory pursuant to or below an responsibility arrived into by the Sierra Leone Government, the instructions of the funding or donor agency should prevail; but in all compliments, the Sierra Leone Government procurement will be ruled by this Public Procurement Act. Where the Government Ministries are accountable for national security or defense, with the Defense Council approval, regulates that a procurement connected with the national security or national defense needs the special measures application, the request of the procedures and rules set out in Public Procurement Act may be adapted by the Authority National Public Procurement, but in case of the alteration shall be ruled simply by national security or defense deliberations. For the subsection purposes, the Public Procurement Act procurement of substances such as uniforms, general stores, office equipment, stationery, and customary vehicles will not be categorized as procurement of the national security or national defense.

In applying Public Procurement Act, as well as the committee’s, composition of boards, and other structures providing there, respect had to obedience with the policy of the governments of appointment promoting and full women participation. The Authority governing body shall be a Board containing Chairman, who will be a person knowledgeable and competent in the Public Procurement Act public procurement and the service of public; a demonstrative of Chief Executive and Justice Attorney-General and Minister who will be members of the Ex-Officio. There are said to be the 5 people selected for their experience and knowledge in Public Procurement Act public service and public procurement the, whom two will signify interests of the public sector and 3 shall signify the cross-section broad of the community of the private business and professional connotations of that two will be women.

.A Board member who has any kind of interest, in direct or direct, in any type of problem to be measured by Board, will reveal the nature of Board concentration to such form as the Authority might recommend and will also be documented in Board minutes and such member will not take role in decision or deliberation of the Board concerning that matter; and a Board member who breaches this will be punished of transgression and accountable to be eliminated from the Board member. In release of its purposes under Public Procurement Act, the members of the Board may guide the Chief Executive to supply it with any sort of statistics, other documents or reports that the members in the Board deliberates essential for its functions performance; it also provide Chief Executive instructions in assembly with the performance and management of the Authority functions. On the Chief Executive recommendation, support such structures of the organization as the Chief Executive may essential for the release of the Authority functions. The Authority will need a Secretariat that will provide managerial, accounting and other Authority support and it also have organization and structures as the Authority might consider essential for the its functions efficient performance. The Secretariat in the case of Public Procurement Act shall be controlled by Chief Executive who will be helped by a Second-in-command whom will be chosen by President subject to the endorsement of Assembly. In accumulation to Chief Executive, the Secretariat will have other workforce as are obligatory for the well-organized performance of the Authority functions. As the Secretariat head, the Chief Executive will be accountable to the Authority for the everyday management of the Authority affairs.

The Authority is recognized is to monitor and regulate Sierra Leone public procurement and to recommend the Administration on subjects concerning the public procurement. Without bias to the subsection generality, it will be the Authority responsibility to communicate standards and policies on procurement of the public and to guarantee obedience there with by all festivities to gaining agreements; measure the processes of the submit proposals and public procurement for the development of the procedures, with the information of introduction and communications expertise, and the modalities development for suitable association among the obtaining entities; guarantee building capacity and development of the human resource for procurement of the public, including promoting development and professional development and supporting training of persons involved in the process of public procurement under Public Procurement Act.