At the review points the following will be considered:

§  The requirement analysis phase:

ü  It will be checked whether all the requirements are properly analyzed,

ü  the existence of the open issues will be evaluated,

ü  The established requirements are enough to proceed to the next phase.

§  The design phase:

ü  It will be checked whether all the tasks related to the design phase are completed.

ü  The existence of open design issues will be checked.

ü   How the said design related issues will be resolved?

ü  Does the design works as is expected?

§  The development phase:

ü  It will be checked whether the development as well as the testing tasks are completed.

ü  The existence of open development related issues will be checked.

ü  How the said development related issues will be resolved?

§  The implementation phase:

ü  It will be checked whether all the implementation tasks are completed.

ü  The existence of open implementation related issues will be checked.

ü  How the said implementation related issues will be resolved?

§  The closure phase:

ü  It will be checked whether all the closure and transition tasks are completed.

ü  The existence of open closure issues will be checked.

ü  How the said project closure issues will be resolved?

Project Scope Management

Project scope management is all about the set of the processes in order to make sure that the scope of the project is defined as well as mapped accurately. It will better enable the project managers & the supervisors to properly allocate the resources. It is basically aimed at controlling what is the part of the project scope and what is devoid of it (simplilearn, 2019).

Project Scope Statement:

The current project is aimed at providing the technical upgrade for the Archives’ website in Australia. It will better enable the National Archives in Australia to gather the data which is contributed by the users. This data is related to the photographic collection which is uploaded on the website. The interface is perceived to be modern, unique ads well as user-friendly. This interface will meet the user’s expectations. The users can belong to any age as well as the literacy level. They may have the computer knowledge or not. The existing API will be used for the exhibition interaction. Also, the options will be provided related to hosting, maintenance and support services. It will be done based on the execution of the contract until 31 December 2019.

Background information about the project:

Under the Archives Act 1983, The National Archives of Australia is responsible to provide the storage services along with the preservation of the Commonwealth records. It also includes the archival resources of the Commonwealth.

The said procurement intends to provide redevelopment of the website as well as hosting and maintenance services for website and the destination is Australia. The current location for the website is https://www.destinationaustralia.gov.au. The Immigration Photographic Archive (Series A12111) includes the photographs showcased on this website. The number of the images existing on the website includes almost 22,000 black-and-white as well as color photographs. The date range for these photographs is the records of the 1946 to 1999. It is taken for recording the arrival along with the settlement of migrants in Australia after World War II.

These photographs were used as a part of the posters, newspapers, magazines, brochures as well as the displays. The main aim behind it was to promote Australia. It helped to prove the Australia to be the prosperous welcoming nation for the migrants. It also helped to give surety to the Australian public that new migrants can better settle in Australia. In 2014, the users were encouraged to upgrade their own photographs along with the stories. It better helped to bring up the migrant stories for the experience purposes. Also, the rich personal content was made the part of the website along with the feature stories.

Scope Definition: The deliverables for the said project include the following:

·         The redevelopment of the existing website is desired and the destination is Australia.

·         For the proprietary Content Management System (CMS), the user friendly website is desired.

·         The prototype of the website is required for the testing and the feedback purpose.

·         The review of the content along with the testing of the website.

·         Performing the final revisions.

·         Final testing along with the bug fixing.

·         Handover of the website to the relevant party.

·          Full and final documentation. It will include the guide related to the style of the website, master templates, and guidelines for different roles. It will include the roles for the admin and the other users. It will be written in English along with the clear & readable instructions. It will better help the experts to operate the CMS in Australia.

·         API compatibility

·         Accessibility/compatibility

·         Privacy, security and intellectual property

·         Hosting

·         Aesthetic design

·         Content Management System

·         Email notifications to administrator

·         Public user login

·         Navigation

·         Search function

·         Adding images

·         Add your story

·         Testing

·         Progress meeting and reports

These are basically the deliverables which collectively define the objectives behind doing the current project. It will provide the team with a lay out regarding defining the project related goals and the deadlines. The better the project is divide to the modules and the sub-modules the easier it will be to define the project milestones. The project team is responsible to follow these deadlines strictly. It will help the company to complete the project in time as per the requirements of the customers. Once the project is completed the success criteria lies in the testing of the said system. The success criteria are all about meeting the customer’s requirements successfully.

Deliverables: The deliverables are according to the project scope as well as the objectives. These are as given:

·         The redevelopment of the existing website is desired and the destination is Australia.

·         For the proprietary Content Management System (CMS), the user friendly website is desired.

·         The prototype of the website is required for the testing and the feedback purpose.

·         The review of the content along with the testing of the website.

·         Performing the final revisions.

·         Final testing along with the bug fixing.

·         Handover of the website to the relevant party.

·          Full and final documentation. It will include the guide related to the style of the website, master templates, and guidelines for different roles. It will include the roles for the admin and the other users. It will be written in English along with the clear & readable instructions. It will better help the experts to operate the CMS in Australia.

·         API compatibility, accessibility/compatibility, privacy, security and intellectual property, hosting, aesthetic design, content management system, email notifications to administrator, public user login, navigation, search function, adding images, add your story, testing and progress meeting and reports.

Acceptance criteria: The acceptance criteria of the said project are all about satisfying the customer’s requirements. The modules and the sub-modules will be delivered to the customer as per the specified deadline. It will help to test and evaluate the functionality of the said module as well as the sub-module. In case the website helped to meet the client’s needs. It will be marked as accepted and delivered as per the requirements.

Constraints: the list of possible constraints is given for the said project:

·         It can be either related to the cost, scope, quality, time, customer satisfaction, risk, and resources etc.

Assumptions: The project related assumptions are as given: they can either relate to the

·         Resources. It is assumed that the resources are enough.

·         Human Resource: the project team is highly skilled and experienced in their domain.

·         The deadlines will be followed strictly.

·         The project will be delivered in time by incurring the available costs.

·          The high quality project will be delivered to the customer.

·         The scope of the project is clear and identifiable.

·         The technology that is used for completing the project is well-known.

·         The design and the architecture of the application is as per the customer needs

The completion of the project is based on certain dependencies. It includes as given:

·         The skills and the expertise of the project team.

·         The time limits allowed completing the project.

·         The resources available to complete the project.

·         To keep the team on the same page.

·         The goals and the objectives are not defined clearly.

·         Unrealistic deadlines.

·         Inability to find the right project management software.

·          Scope creep is insidious as well as creepy.

·         The team skills are not sufficient.

·         The gap of the communication.

·         Risk management (Hijazi, 2014).

Work breakdown structure:

References of What will they expect to see at the review points? 

apm. (2019). introduction to governance. Retrieved from https://www.apm.org.uk/body-of-knowledge/context/governance/

Hijazi, H. &. (2014). Risk Factors in Software Development Phases. ResearchGate, 10, 213-231.

ittoolkit. (2019). using project checkpoints to stay on schedule (And on plan). Retrieved from https://www.ittoolkit.com/articles/project-checkpoints

simplilearn. (2019). What is project scope management and why is is important. Retrieved from https://www.simplilearn.com/project-scope-management-importance-rar89-article