Report of communication

1.

2.

Part B – Written Assessment and Project of communication

1.

a. Initial draft

b. Second Draft of communication

c. Final draft of communication

2. As part of the communication, write a list of the basic procedures that you should follow for: of communication

·         Ergonomics of communication

ü  Choose Chair which provides support to your spinal curves

ü  Objects such as printer, phone or computer near to your body so that reaching is minimized

ü  The keyboard and mouse should be placed on the same surface, easy to use

ü  Make sure your feet are on the ground while sitting at chair, if chair is high, then use footrest to place your feet on them

ü  The computer monitor should be placed in front of your eyes level or little bit below to your eyes level

ü  Do not forget to take breaks: short and long breaks to get relax

·         Minimising overuse syndrome of communication

ü  Stop working if you are feeling any kind of discomfort

ü  Always sit with right seating facility and have correct posture

ü  Make sure to do stretches and exercise

ü  Keep your diet healthy and balanced

ü  Stop Smoking

ü  Keep Stress Away

·         Taking breaks of communication

ü  Take an early break so that you feel relaxed before your body is exhausted by work load

ü  Leave your desk for few minutes and disconnect from any kind of work

ü  During lunch break, turn your mobile phone off, and just focus on your lunch rather thinking about work

ü  If you feel necessary, then do have a Nap Break

ü  If you are feeling bored and exhausted, then socialize for few minutes; talk to your friends or colleagues

·         Using software and hardware of communication

ü  It is to inform you that office computers are only available for professional use to complete your task; you can’t use internet or social media on office computer

ü  If you want to use computer for any personal use, then ask for prior permission otherwise you will be penalized

ü  You should not install any software in the computer

ü  If you need any software or program, ask IT department to help you in this regard

ü  Do not share company’s data and information with any outside by using the computer

3. What is the purpose of the communication?

            It is important to know that a workplace may have various safety hazards and issue, so it is critical to share information with employees by communicating with them. This communication is vital so that employee are aware of all safety risks or hazards, as well as they are aware of policy guidelines to deal with different situation. The objective of communication certainly can vary, but it will always be an important tool to remain in touch with employees.

4. What format and means of communication will you use? Why?

            If issue or information is not too complex to understand, then non-verbal communication method will be used to inform employees. For instance, large visual posters with safety instructions will be placed at various places at the workplace so that employees can see those instructions. Moreover, alert emails will also be sent to all employees so that they can read all policy and safety guidelines. Such methods will be easier to capture the attention of employees.

5. What are the requirements of the communication?

            It is important to know that when there are some critical issues to deal at workplace, then legal requirements should be met. For instance, the Privacy Act 1988 can be used to derive policy and privacy guidelines. Moreover, when communication is made with employees in terms of discrimination, then Discrimination Act 1991 will be helpful to develop a set of policy.

6. What are the logical sequence or categories should you use in this report? Why?

            It is necessary to understand a proper report format, where first important elements are Title, then table of contents, and then Executive Summary. Once initial process is done, then next phase of the report will have Introduction, Various Body Paragraphs to explain things. In the end, Conclusion and Recommendations are written properly. The References list as well as Appendix List is mentioned at the end of a report

7. What is the structure and contents of the communication?

            The report or any other communication method should be proper in its structure so that employees can follow the relevant structure. The communication process should be followed for each communication to be made with employees. If it is a report, it should have a clear title so that other person must know about the report and its content. All information should be formal and with a proper structure.

8. How will you review data, information and knowledge according to the structure and contents of the communication?

            If data/information written or produced, then it is always important to double check all the points one by one. There can be any missing point or any flaw in the information or structure, so when information is double checked, it always helps to keep things on the right track.

9. What communication requirements would you check to ensure all requirements are met? Why?

            In the end, I will look at the structure and pattern of the information, and then I will have a look at legal aspect so that all the legal requirements are met properly. I would make sure that important information about the company and its policy is also properly mentioned.