How will you monitor and control the project scope?

Generally, there are numerous ways through which these responsibilities and additional tasks can be controlled and monitored. First of all, I will require a project management plan and it will include the necessary documentation and information about the project. It will include the budget, place, plan, and other costs as well. With the use of this plan, I will control and monitor the tasks of Fun Bar. In addition to it, benchmarks will be set for evaluating the performance of tasks.

1.      What factors are likely to impact on your project scope?

Considering the fact that the project of Fun Bar is a consumer-oriented business, the facts which are likely to influence it include internal environmental and consumer factors. These are the only factors which are capable of influencing the business and changing the processes. For instance, if customers determine that the internal environment of club is not comfortable, it would be changed to meet the requirements of customers. Similarly, if they need a new flavor or juice, it will be produced to meet the demand.

2.      Develop a scope management plan.

For the development of scope management plan, five processes will be completed including the collection of requirements, definition of scope, production of a WBS, verification of scope, and controlling of scope. First of all, I will collect the requirements offered by consumers. Moving on, the scope will be defined and components such as people, budget time, schedule, and other aspects will be determined. The third step will be concerned with the development of WBS which will assist in reducing costs. Next, I will be verifying the scope and controlling the processes by detailing every significant matter and experience (Burke, 2013).

3.      What is project initiation documentation? How can you use this within your project?

Generally, project initiation documentation explains the success criteria, project management, and project scope. It contains fundamental information about the project like collaboration, team, scope, and context. It is quite important for stakeholders. In my project, it can be used for recording information such as the target customer, variety of juices, overall budget, and prices of products. It can be utilized for understanding the basic operations of the business and performing them in an effective manner.

4.      Outline the formal change-control processes that you would consider within your project.

Following are the processes that I will consider in my project:

Record: Whenever a change will occur in the scope of project, it will be recorded and categorized for controlling different tasks and processes involved in the change.

Assess: In this stage, the change will be evaluated and justified. For instance, if the change is permitted, the team members who are responsible for implementing the activity will be made aware of it. If the change is not accepted, it will be communicated and documented to the client.

Plan: The team which is accountable for the project execution will develop a plan for the implementation and design of the project.

Test and Build: When the design is completed, the change will be tested successfully and date will be requested for its implementation.

Implement: With the implementation of change, its performance will be analyzed.

Gain Acceptance: If the customers are satisfied with the new changes, the process of change will be complete.

5.      How could you measure the progress of your project against your plan?

In order to measure the progress and performance of project, different tools can be utilized and in this case, I would use Microsoft Project. It will help in determining which aspects are meeting the expected standards and which processes are not effective.

6.      How could you measure the outcomes of your project against your plan?

The outcomes can be measured with the use of different evaluation techniques and one of the most effective and simple techniques is benchmarking. It will help in measuring the performance of outcomes and determining whether it is positive or not.

7.      Describe your methods for segmenting and documenting a work breakdown structure.

As explained above, the methods for documenting and segmenting a WBS in an effective manner include the collection of requirements, definition of scope, production of WBS, verification of scope, and controlling of scope. It will help in not only documenting a WBS but segmenting it as well.

8.      Outline the procedures for reporting scope change.

First of all, formal documentation will be necessary about why the change was needed in the scope. Secondly, the impact of change has to be recorded as it influences the budgeting which is performed at the beginning. Once these steps are completed, the project manager will sign the document.

9.      What are the project deliverables? Give examples.

Project deliverables are tangible in this case and they are the results which are delivered by the project. Generally, these are given to the customers. For instance, in our Fun Bar, documents can be deliverables as they indicate how juices can be created. The place is another example where a new outlet will be opened in the near future.

10.  Give examples of the relevant project authority which might need to agree to scope.

Fun Bar:

·         Project Manager: He must agree with the other members of team in order to move ahead with the project.

·         General Manager: He is responsible for the budgeting of project and ensuring the scope is aligned with the predetermined budget.

11.  What change control procedures and performance measurement procedures can be used when undertaking project work?

Change Control Processes:

·         Modifying the documentation of project scope in accordance with the changes as signed by the project manager.

·         Monitoring and identifying the designated aspects of project which are likely to change.

·         Monitoring factors which influence the project.

·         Maintaining the documentation of scope change for project audit.

Performance Measurement:

·         Utilizing techniques and tools for measuring and managing the progress of project (Harrison & Lock, 2017).

 References of Scope Management 

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA, 26.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Pinto, J. K. (2013). Project management: achieving competitive advantage. . Upper Saddle River, NJ: Pearson.