Report on Manage copyright, ethics and privacy in an ICT environment

Privacy Policy and Procedures Report of Manage copyright, ethics and privacy in an ICT environment

Since IT Biz Solutions is a company that offers a broad range of Information and Computer Technology services to businesses of all sizes, there are some recommended changes to improve the current Privacy Policy and Procedures of the company. The recommendations are mentioned below:

Objective of Manage copyright, ethics and privacy in an ICT environment

The objective of the entire Privacy Policy and Procedures must be clearly described at the commencement of the document, right after the introduction (Tomsho, 2015). Moreover, the objective must also cover up mainly for:

·         Preserving confidentiality – Securing the whole resources from any unauthorized staff

·         Assuring accessibility – Accessibility of the resources to only for the authorized staff

·         Preserving integrity – Assures accuracy of the resources

In addition to this, this section also should describe the terms mentioned in the Privacy Policy and Procedures, subsequently as well, for example, what is the definition of an authorized staff for IT Biz Solutions.

Asset Management of Manage copyright, ethics and privacy in an ICT environment

In the context of asset management which is fundamentally the IT part of the benefit (Campbell, Jardine, & McGlynn, 2016, p. 366). It will cover the lifecycle of how the advantage will be taken locally available, introduced, kept up, oversaw and resigned. The lifecycle could have some main sections which described:

·         Asset onboarding along with setting up (what things are compulsory?)

·         Asset distribution (management of inventory)

·         Asset de-allocation (who used the asset, which type of asset, and when)

Access Control of Manage copyright, ethics and privacy in an ICT environment

Access control is a general subject and contacts all items be it physical or virtual (Kim & Solomon, 2010). The arrangement ought to condense numerous segments and should cover the entrance the executives for all. Does the association need biometric control for workers to get in, or is it alright to utilize traditional access cards. How is the entrance controlled for guests? What is a framework to control model used to give access to the assets? Does the organization pursue required access controls according to jobs, or is the entrance allowed at the carefulness of the administration? Every one of these parts should be secured here. "Who gains admittance to what? Who awards it? Till when? Why?" – This ought to be characterized in this segment obviously.

2.      Copyright Policy and Procedures Report

Copyright Policy and Procedures Report

After reviewing the Copyright Policy and Procedures of IT Biz Solutions, there are some recommendations to be considered are as mentioned below:

·         Advise employees about the use regarding your organization's own copyrighted materials

For instance: How should representatives handle the issue of works for procuring with contractual workers and other non-representatives who produce work for your association? When is it alright to circulate your association's very own materials?

·         Inform employees on the proper handling regarding infringement

Motivate all the employees to make the best choice, and to pursue specific systems when they witness examples of copyright encroachment inside your association. Likewise, distinguish methods for how the employees should deal with encroachment of the company’s works that they find on the web or in the commercial center. Once an arrangement has set up, the company needs to convince officially inform rules with the employees and address some occasional updates. The company also might likewise consider incorporating copyright consistency in the new employees’ direction just as in preparing for existing staff.

3.      Ethics Report

After reviewing the Staff of Conduct from the IT Biz Solutions, there are some recommendations to be considered are as mentioned below:

·         The Staff Code of Conduct should be created in a clear and easy language to be understood by the whole employees

·         The Staff Code of Conduct might also include some restrictions on illegal activities, discrimination, or any type of unethical conduct

·         The Staff of Conduct also could include some confidential expectations, proper procedures to take leave for any emergency situations

4.      Email to the CEO of Manage copyright, ethics and privacy in an ICT environment

To: Respected CEO of IT Biz Solutions

From: Senior Project Manager of IT Biz Solutions

Dear Respected Sir / Madam,

Following my reviews for the three reports of IT Biz Solutions which are:

·         Privacy Policy and Procedures Report

·         Copyright Policy and Procedures Report

·         Staff Code of Conduct Report

There are some recommendations to be made by the company, in order to improve the performance of the employees which will eventually lead to the improvement of the company itself.

In accordance with the privacy policy and procedures of it biz solutions, there are some recommendations for the improvement in the context of objective, asset management, and also access control.

Meanwhile, in the context of Copyright Policy and Procedures of IT Biz Solutions, some recommendations are regarding:

·         Advise employees about the use regarding your organization's own copyrighted materials

·         Inform employees on the proper handling regarding infringement

Finally, after reviewing the Staff of Conduct from the IT Biz Solutions, some recommendations can be made regarding the concepts of:

·         Clear and easy language

·         Some restrictions

·         Some confidential expectations

Along with this email, I have also attached all of the three reports to be considered. Thank you for your time.

Best Regards,

Senior Project Manager of IT Biz Solutions

5.      Revise the IT Biz Solutions’ Privacy Policy and Procedures

Privacy Policy and Procedures of IT Biz Solutions Updated

·         We gather data legitimately from you. We gather data straightforwardly from you when you register for an occasion.

·         We gather data from you inactively.

Utilization of your own data

·         We use data to get in touch with you: We may utilize the data you give to get in touch with you to an affirmation of a buy on our site or for other special purposes.

·         We use data to react to your solicitations or questions

·         We use data to improve our items and administrations. We may utilize your data to modify your involvement in us.

·         We use data to see site patterns and client interests. We may utilize your data to improve our site and items.

·         We use data for security purposes.

·         We use data for promoting purposes. We may send you data about uncommon advancements or offers.

Objective of Manage copyright, ethics and privacy in an ICT environment

The objective of the entire Privacy Policy and Procedures must be clearly described at the commencement of the document, right after the introduction. Moreover, the objective must also cover up mainly for:

·         Preserving confidentiality – Securing the whole resources from any unauthorized staff

·         Assuring accessibility – Accessibility of the resources to only for the authorized staff

·         Preserving integrity – Assures accuracy of the resources

Access Control of Manage copyright, ethics and privacy in an ICT environment

Access control is a general subject and contacts all items be it physical or virtual. The arrangement ought to condense numerous segments and should cover the entrance of the executives for all.

6.      Revise IT Biz Solutions’ Copyright Policy and Procedures.

Copyright Policy and Procedures of IT Biz Solutions Updated

Preceding presenting a notice IT Biz Solutions, if you don't mind note that you might be at risk for harms (counting expenses and lawyers' charges) in the event that you substantially distort that material or movement is infringing your copyrights.

To speed up our capacity to process your solicitation, if it's not too much trouble utilize the accompanying configuration:

·         Distinguish in adequate detail the copyrighted work that you accept has been infringed upon, or - if numerous copyrighted works are secured by this Notice - you may give a delegate rundown of the copyrighted works that you guarantee have been infringed.

·         Recognize the material that you guarantee is infringing and that will be expelled or access to which is to be incapacitated, and give data sensibly adequate to allow us to find the material, including at the very least, if pertinent, the URL of the connection appeared on the Site where such material might be found.

·         The company will advise the employees about the use regarding your organization's own copyrighted materials

·         The company will inform the employees on the proper handling regarding infringement

 

7.      Revise the IT Biz Solutions’ Staff Code of Conduct

Staff Code of Conduct from the IT Biz Solutions Updated

The general principles that need to be conducted by the entire staff are mentioned below.

·         Dedicated to society and to human prosperity

·         Recognizing that all individuals are partners

·         Be legit and trustworthy

·         Be reasonable and make a clear action of saying no to discrimination

·         Respect the work required to deliver new thoughts, innovations, inventive works

·         Respect privacy

·         Honor secrecy

·         The Staff should inform properly to the management for the reason to take any leave for any emergency situations

8.      Send an email to the CEO

To: Respected CEO of IT Biz Solutions

From: Senior Project Manager of IT Biz Solutions

Dear Respected Sir / Madam,

Following your feedback for my previous recommendations for three reports of IT Biz Solutions which are:

·         Privacy Policy and Procedures Report

·         Copyright Policy and Procedures Report

·         Staff Code of Conduct Report

I have received your feedback and make updates regarding the three reports mentioned above. Along with this email, I have attached the updated versions of those three reports.

Thank you very much.

Best Regards,

Senior Project Manager of IT Biz Solutions

9.      Presentation for information and training session for staff (Attached)

10.  Email to CEO

To: Respected CEO of IT Biz Solutions

From: Senior Project Manager of IT Biz Solutions

Dear Respected Sir / Madam,

The presentation needed to be made to implement the updated versions of three reports which are:

·         Privacy Policy and Procedures Report

·         Copyright Policy and Procedures Report

·         Staff Code of Conduct Report

a). In the context of the Privacy Policy updates, the employees will deliver some effects such as:

·         The rules that deal with the policy in storing, and using of personal information of individuals, which collected by the company.

·         Privacy policy influence the client’s trust and lead the company’s performance

For this, the employees need to perform according to the objectives:

·         Preserving confidentiality – Securing the whole resources from any unauthorized staff

·         Assuring accessibility – Accessibility of the resources to only for the authorized staff

·         Preserving integrity – Assures accuracy of the resources

b). In the context of the Copyright Policy & Procedures updates, the employees are expected to perform some actions such as:

·         Distinguish in adequate detail the copyrighted work that you accept

·         Proper handling regarding infringement

c). In the context of the Staff Code of Conduct updates, the effects of performing the principles are:

·         Trusting Relationships

·         Team Cohesiveness

·         Value to Employers

·         Personal Wellness

Thus, it is really necessary to inform the employees of IT Biz Solutions regarding these updates. Looking forward to hearing from you soon.

Thank you very much.

Best Regards,

Senior Project Manager of IT Biz Solutions

Presentation (Attached)

12.  Email for the Staff

 To: All the Staff of IT Biz Solutions

From: Senior Project Manager of IT Biz Solutions

 Dear respected staff of IT Biz Solutions,

This email is sent to you with a purpose to inform you that there are some updates of our three policies and procedures which are:

·          Privacy Policy and Procedures

·         Copyright Policy and Procedures

·         Staff Code of Conduct

The reason for making some updates is to improve the performance of employees which will lead to the improvement of the company’s performance as well. It is expected that all of the employees to read carefully the three documents attached to this email which explaining all the updates established for the three policies and procedures mentioned above.

Finally, the entire staff is expected to understand and follow all the updates in an effective manner for achieving the success of these changes to be implemented in our company’s daily business activities.

Thank you very much for your participation.

 Best Regards,

Senior Project Manager of IT Biz Solutions