Write a business expansion briefing report

 King Edward College has been doing great since its inception in 2015. The college has adopted successful strategies, which allowed it to become one of the best colleges in Melbourne, and it has received good recognition from students as well. The financial performance of the college has been above expectations as it has been able to earn handsome revenue in the last four years. Moreover, the feedback from the staff is also very positive about the college and its policies. The staff is very much satisfied and happy working with King Edward College. Then there comes to feedback from students, which has also been very positive as they have loved the teaching methods as well as facilities provided by the college. However, the competition is tough, and it is important to deal with the risk that King Edward College finds new opportunities and expands to other cities to get a more competitive advantage.

7. Sending an Email to the Management Team

Dear Management Team,

               It is to inform you that King Edward College has collected data from the market; feedback has also been gathered from staff and students. Moreover, the overall financial performance of the college has also been analyzed, and considerable financial projections have been made. I want to discuss this report in detail with all management team members so that we all can derive a future course of action for college campuses to be opened in Brisbane and Adelaide. The purpose of this meeting is to discuss any issues so that solutions can be found as a proactive approach. Your feedback and suggestions are needed in this regard. So, it is requested from all of you to decide for an agreed date, time, and location for this meeting. I have a suggestion to conduct this meeting next Monday evening at the Meeting Hall. Do share your thoughts on this. Thanks

8. Meeting with the Management Team

               It is important to mention here that meeting with the management team was fruitful. The meeting continued for two hours without any considerable break. The management team discussed every aspect of the report prepared by me. There were so many suggestions given by team members, which helped us to decide on various terms. It was finalized that the college will continue with its expansion in two cities. When it was time to discuss the data storage system for the college after its expansion, the management team agreed to use Dropbox as a cloud data storage system. The team members agreed that cloud storage would provide convenience, safety as well as the flexibility to store and retrieve data in a quick manner.

9. Opening a Free Dropbox Account

               It was mentioned earlier that the management team, after discussing every possible issue, has decided to use Dropbox as a data storage system. One of the team members talked precisely about the benefits of using Dropbox. So, it was time to open an official Dropbox account for the college. I opened a new account with an official email address of the college. The new account was shared with all the team members so that they can join this Dropbox account, and perform tasks such as storing data, sending data, as well as retrieving data, etc. All team members were given access to this Dropbox account.

10. Developing a Communication Plan

               It is vital to inform that a comprehensive Communication Plan was developed so that all the stakeholders can be on the same page. For this purpose, it was decided that I will use a proper communication pattern, which would also be used by other staff members as well. It was agreed that any progress report would be emailed to the top management, and relevant members will be in the loop. It was also decided that a progress report will be shared on Dropbox, where every member can access the report. Moreover, it was agreed that all the students would be emailed to inform about the expansion of the college to other cities so that they can also become a source of marketing the college with their friends and family members.

 11. Developing an Information Management Policy and Procedures

               A comprehensive information management policy and the procedures were developed by the college so that things can be on the right track. For this purpose, it was decided that the college will have certain rules and regulations to ensure the safety and security of sensitive data. It was agreed that sensitive data would only be available to relevant persons, and this data will be protected by a username and password. It is important to mention here that a username and password will only be shared with the concerned individuals. Moreover, users will be prohibited from sharing user names, password and any sensitive information with others. If they found guilty in this regard, then strict action will be taken against them.

12. Screenshot of Dropbox Folders

13. Sending an Email to Management Team

Dear Management Team,

               It is to inform you that I have attached three important documents with this email. The first important document is the Communication Plan. You must read this communication plan so that you know about sharing and transferring information & data. The second most important attachment is the Information Management Policy and Procedures document. This document has shared the policy of safety and security of data. It is important for you to look at the Screenshot of the Dropbox, where all files are composed in proper folders, and each folder is given a number for the identification. It is recommended that you carefully review these three documents, and if you are not able to understand anything, then do reply back so that your concerns are satisfied accordingly.

14. Reviewing the Communication Plan

     It is important for all staff and team members that communication plan is available with a link on the Dropbox, so if anyone wants to review this document, they can ask for the link, and save it on their computer. All the stakeholders should know that if the college administration makes any changes in the communication plan, then those changes will be updated in the document, and all relevant members will be notified through emails about the new changes. So, it is recommended to check all emails on a regular basis. The document with new changes will be saved with the name “Updated Communication Plan.”

15. Reviewing the Information Management Policy and Procedures

     It is essential for all the stakeholders to realize that information management policy and procedures cannot be remained constant, as new changes in the business strategy ask to change the information management policy so that the security and safety of the college are ensured. This policy document will also be available on the Dropbox, and the link will be shared with all the relevant employees. The name of the updated document would be “Update Information Management   Policy.”

16. Sending an Email to the Management Team

Dear Team Members,

   It is to inform you all that as per the instructions of the top management of the college, the communication plan as well as information management policy has been changed, and few additional points have been added. These changes made in this document are crucial for every employee to read and understand. The link is being shared with this email so that you can access the updated versions of both documents. You should read updated changes, and in case of any confusion, send an email to me so that I can explain and satisfy your concerns. You are welcome to share your feedback and suggestions to improve overall work progress so that everyone knows that the project is going in the right direction with the correct policy matrix.