List the inadequacies of the hazard identification process

 It is important to have a hazard identification process so that everyone knows about such hazards and prohibited acts. There are no warning signs and posters around the workplace with strict policy words so that all employees know that they cannot break this rule. It is important to have such visible signs so that employees remain aware of it.

Choose one of the hazards from the template

    The selected hazard from above the list is the use of prohibited drugs and substances. A person using drugs at the workplace can be a cause of trouble in so many ways like he/she can make trouble with customers, and also can make some serious errors in his/her work while entering data or doing anything else.

4. Who do you consult with about the risk assessment process?

a) Every stakeholder should be made part of the process so that risk can be avoided at first place, and if even then, the risk does happen, then relevant guidelines should be provided to stakeholders like how to react to any risk and situation.

b)  It is important for the company to hire a risk management expert to talk about this risk and hazard. An expert will have a meeting with the top management to derive a policy that only helps to eliminate risk, but also prevents in the future. For instance, training and orientation programs can be given to employees regarding the prohibition of drugs at the workplace.

5. What other ways are there for selecting and implementing risk controls

    It is recommended that CCTV cameras are placed all around the workplace so that security can keep an eye on employees and customers, and if anyone found using any drug, he/she is caught by the camera for evidence, as well as immediately removed from the work floor before any serious incident may happen. A drug security supervisor should be placed on duty at the workplace, who roams around to keep an eye on people working at the workplace. Moreover, clear images and signboards should be placed everywhere so that everyone can see them time and again.

Part B

1. What would you include in a WHS induction and training program?

            It is important to understand that workplace health and safety (WHS) are critical in so many ways and it can have so many elements to cover. So, it is crucial to develop a comprehensive induction and training program. For this purpose, I would conduct bi-monthly training sessions for employees with health and safety experts who are experts in risk management. These experts will provide training and information to employees about how they can avoid all kinds of workplace hazards and risks. Moreover, the employee will also be given training on how they can remain safe when a risk or hazard is there, and what should be their plan of action. Moreover, any other useful information will be gathered and shared with employees to achieve a safe workplace environment.

2. Develop a system for WHS recordkeeping. Include what records you would keep, and for how long.

            A report template will be developed to report any hazard, risk or incident. Different kinds of information will be gathered with this report like it will ask about details of the incident, who was involved in the hazard, and what actually happened. The persons involved in the incident will be asked about their witnesses, and they will have to share details of injuries as well. It will be the policy that every hazard and incident will be reported on the form, and its electronic record will be made through record-keeping software for ten years. These incidents reports will also be taken from the record to come up with considerable ways to avoid those incidents in the future.

3. Devise a method to measure and evaluate your WHS management system.

            It is true that the development of the WHS management system is very crucial, but its evaluation and measurement are also very crucial in so many ways. A monthly review of the WHS policy will be made to see how things have worked during the whole month. The conduct of every employee will also be evaluated to see their compliance with the WHS policy. If any discrepancy will be found, the employees will be asked to answer their errors or non-compliance. It will also be made sure with the review of the system that WHS policy is updated with latest standards, and if anything new has been introduced, and then it is made part of the WHS training programs as well as policy.

4. What improvement could you make to your WHSMS to solve this problem?

            If the same mistake is being repeated by the employees, and the same hazard remains at its place, then there are two ways to deal with this situation. The first method is to call immediate training sessions, where employees are again trained on keeping the floor clean all the time and boxes to be fixed at the right place. A warning letter should also be issued. The second method is to connect rewards for showing compliance with the WHS policy. The employee showing compliance and coming up with required performance will be given extra rewards like a one-day extra salary, one extra leave or any surprise gift, etc.