Under the Archives Act 1983, The National Archives of Australia is responsible to provide the storage services along with the preservation of the Commonwealth records. It also includes the archival resources of the Commonwealth.

The said procurement intends to provide redevelopment of the website along with the services of maintenance & hosting for the said website. The current terminus for the project is Australia. The Immigration Photographic Archive (Series A12111) includes the photographs showcased on this website. The number of the images existing on the website includes almost 22,000 black-and-white as well as color photographs. The date range for these photographs is the records of the 1946 to 1999.

These pictures were being used as a part of the posters, newspapers, magazines, brochures as well as the displays. The main aim behind it was to promote Australia. It helped to prove the Australia to be the prosperous welcoming nation for the migrants. It also helped to give surety to the Australian public that new migrants can better settle in Australia. In 2014, the users were encouraged to upgrade their own photographs along with the stories. It better helped to bring up the migrant stories for the experience purposes. Also, the rich personal content was made the part of the website along with the feature stories.

1.1 Project strategy of Software Project Management (SPM)

This project is based on the provision of the redevelopment of an already existing website in Australia. It also includes both the maintenance and the hosting services for the same. For the said purpose, the project management plan is given below:

1.2 Project Scope of Software Project Management (SPM)

Project scope management is all about the set of the processes in order to make sure that the scope of the project is defined as well as mapped accurately. It will better enable the project managers & the supervisors to properly allocate the resources. It is basically aimed at controlling what is the part of the project scope and what is devoid of it (simplilearn, 2019).

Project Scope Statement of Software Project Management (SPM):

The current project is aimed at providing the technical upgrade for the Archives’ website in Australia. It will better enable the National Archives in Australia to gather the data which is contributed by the users. This data is related to the photographic collection which is uploaded on the website. The interface is perceived to be modern, unique ads well as user-friendly. This interface will meet the user’s expectations. The users can belong to any age as well as the literacy level. They may have the computer knowledge or not. The existing API will be used for the exhibition interaction. Also, the options will be provided related to hosting, maintenance and support services. It will be done based on the execution of the contract until 31 December 2019.

Scope Definition: The deliverables for the said project include the following:

· The redevelopment of the existing website is desired and the destination is Australia.

· For the proprietary Content Management System (CMS), the user friendly website is desired.

· The prototype of the website is required for the testing and the feedback purpose.

· The review of the content along with the testing of the website.

· Performing the final revisions.

· Final testing along with the bug fixing.

· Handover of the website to the relevant party.

· Full and final documentation. It will include the guide related to the style of the website, master templates, and guidelines for different roles. It will include the roles for the admin and the other users. It will be written in English along with the clear & readable instructions. It will better help the experts to operate the CMS in Australia.

The scope change control process will follow a systematic process. It will follow a template where the change ID along with the date will be recorded. The person authorizing the change request will be asked to allow for the said change as per the need. He is the one who will allow making the said change to a specific part after having the detailed description of the change. Once it is allowed to make the change, the previous version will be over written by maintain the record of the same.

1.3 Project objectives of Software Project Management (SPM)

· API compatibility

· Accessibility/compatibility

· Privacy, security and intellectual property

· Hosting

· Aesthetic design

· Content Management System

· Email notifications to administrator

· Public user login

· Navigation

· Search function

· Adding images

· Add your story

· Testing

· Progress meeting and reports

These are basically the deliverables which collectively define the objectives behind doing the current project. It will provide the team with a lay out regarding defining the project related goals and the deadlines. The better the project is divide to the modules and the sub-modules the easier it will be to define the project milestones. The project team is responsible to follow these deadlines strictly. It will help the company to complete the project in time as per the requirements of the customers. Once the project is completed the success criteria lies in the testing of the said system. The success criteria are all about meeting the customer’s requirements successfully.

1.4 Deliverables of Software Project Management (SPM)

The deliverables are according to the project scope as well as the objectives. These are as given:

The redevelopment of the existing website is desired and the destination is Australia. For the proprietary Content Management System (CMS), the user friendly website is desired. The prototype of the website is required for the testing and the feedback purpose. The review of the content along with the testing of the website. Performing the final revisions. Final testing along with the bug fixing. Handover of the website to the relevant party. Full and final documentation. It will include the guide related to the style of the website, master templates, and guidelines for different roles. It will include the roles for the admin and the other users. It will be written in English along with the clear & readable instructions. It will better help the experts to operate the CMS in Australia. API compatibility, accessibility/compatibility, privacy, security and intellectual property, hosting, aesthetic design, content management system, email notifications to administrator, public user login, navigation, search function, adding images, add your story, testing and progress meeting and reports.

The scope validation will help to determine whether the deliverables are as per the scope or not. The acceptance of the deliverables is based on the said scope. The formal acceptance of the deliverables is required. It is based on the signed-off contract by the customer. It cannot be backed-off at any single phase of the project.

The scope acceptance is based on the acceptance of the project deliverables as per the requirements of the customer. It is highly recommended to deliver the project according to the scope of the project. It also helps to deal with the change proves for making the changes to the baseline.

1.5 Technical requirement of Software Project Management (SPM)

The project team will comprise of five members. One will be the head of the team (project manager). He is the one who will assign the tasks and the responsibilities to the other team members. The other four team members will work parallel on the modules and the sub-modules of the project. The highly trained staff will better help in the successful completion of the current project.

1.6 Milestones of Software Project Management (SPM)

The major milestones include as given: API compatibility, accessibility/compatibility, privacy, security and intellectual property, hosting, aesthetic design, content management system, email notifications to administrator, public user login, navigation, search function, adding images, add your story, testing and progress meeting and reports.

1.7 Work breakdown structure (WBS)

The work breakdown structure for the current project tends to provide with the overall activities which are a part of the said project. The more accurately these activities are accomplished the better it helps in the successful completion of the project. This is how the success of the project can be confirmed.

2. Discuss the factors that contribute to the process of the selection of the project.

For the project, the critical review points that need to be considered are as follows:

§ The requirement analysis phase: In this phase, the technical and the business requirements for the project are well-defined.

§ The design phase: the technical deliverables are designed.

§ The development phase: The technical solution is developed as well as tested.

§ The implementation phase: the technical deliverables are deployed and provided the support.

§ The closure phase: the project status is marked as being completed (ittoolkit, 2019).

At the review points the following will be considered:

§ The requirement analysis phase:

ü It will be checked whether all the requirements are properly analyzed,

ü the existence of the open issues will be evaluated,

ü The established requirements are enough to proceed to the next phase.

§ The design phase:

ü It will be checked whether all the tasks related to the design phase are completed.

ü The existence of open design issues will be checked.

ü How the said design related issues will be resolved?

ü Does the design work as is expected?

§ The development phase:

ü It will be checked whether the development as well as the testing tasks are completed.

ü The existence of open development related issues will be checked.

ü How the said development related issues will be resolved?

§ The implementation phase:

ü It will be checked whether all the implementation tasks are completed.

ü The existence of open implementation related issues will be checked.

ü How the said implementation related issues will be resolved?

§ The closure phase:

ü It will be checked whether all the closure and transition tasks are completed.

ü The existence of open closure issues will be checked.

ü How the said project closure issues will be resolved?

3. Stakeholder analysis and communication plan

The entire project responsibility first lies on the higher authority of the company who are provided with the project. Once the project is assigned to a project manager, now he is liable to define the project modules & sub-modules, the project timelines along with the deliverables, the roles & responsibilities, the milestones and the other project related activities.

4. Project Success: Analyze critical success factors and describe organizational culture

Analyze critical factors

In the analysis of critical success factors, the project are telling about the requirements of the customers which are satisfied. To the customer according to deadline which is specified, it will deliver the modules as well as sub modules. The functionality of specified module and the sub module will be helped for testing as well as evaluation. The developed website did help for meeting the requirements as well as needs of the client. Although, the technology will mark as delivered as well as accepted for ever requirements of client.

Organizational culture and Industry Background

The overall responsibility for the current project is on the company that has also assumed the contract for such project, stakeholders, project manager as well as the clients who are going to get the advantages for the governance of the project management is on board. Every individual are only responsible for degree of providing of the responsibilities for them. There is the possibility that an individual is assigned with more than a single role or he can be assigned varying roles, in different phases of the project, as per the need of the time. The project manager is responsible to meet the specified deadlines and the fulfillment of the requirements. He is the one who is to ensure that the project is going on as per the requirements. The roles and the responsibilities are assigned to the team members as per their skill & expertise which is better identified by the project manager. It is done with the perspective of ensuring the effectiveness and the responsiveness bot.

The management is responsible to take care of the delivery of the required resources for the successful completion of the project. In this regard, the organizational planning can better be based on the association and the relationship of the employees. A project is all about the effective and the efficient management of the resources. It can include the identification of the issues of the governance, governance violation & the complaints, governance related operating processes, internal reporting along with the maintenance of the records for the project.

As a part, governance arrangements also include the training of the employees who are involved in the completion of the project, monitoring & the assessment, communication & visibility, as well as liaison and review. For the said project, the human resources will be managed so effectively that they will ensure the in time delivery of the redeveloped website in Australia. In regards to project delegation, the governance arrangements are all about the structural elements. Furthermore, on the background of the project that in the early times, the project services were used in the previous century where the citizens or the clients could save their records in the black and white colored.

It includes the governance consistent improvement, commitment as well as the policy to the development processes and wide responsibility for the whole project on the higher management. Also, the operational elements are taken into consideration in this regard. The ethical considerations are also of the immense importance. In case, the said project is accomplished by valuing the above parameters, the project will be completed successfully. It will help to increase the goodwill of the company who has completed the project. The business strategies and the project portfolio will be brought to the same page. It is the only key that will ensure the in time completion of the said project as per the requirements (apm, 2019).

5. Hardware and software resources that are required to complete the project

6. Network Diagram, Critical Path analysis and Gantt Chart

The critical path for the said project is evaluated by using the project activities by using various alphabets. The critical path is shown by providing each activity with respective duration (Investopedia, 2019).

Activity	Immediate Predecessors	Duration
A	-	15
B	A	5
C	B	10
D	C	3
E	D	2
F	E	20
G	F	1
H	G	1
I	H	2
J	I	3
K	J	4
L	K	30
M	K	2
N	L, M	3
O	N	5
P	N	1
Q	O, P	2
R	Q	7

The preceded & the succeeded node is given below along with the edges.

The network diagram for the project, along with activity time, is as given:

a) Work package Planning

For the critical path analysis, below is given the forward pass method

For the critical path analysis, below is given the backward pass method

Network diagram given below is providing with the critical path for the said project.
For the project, the critical path is: 1-2-3-4-5-6-7-8-9-10-11-12-13-14-15-16-17-18-19. The critical activities are as given: A, B, C, D, E, F, G, H, I, J, K, L, d, N, O, d, Q, R.
The total time for the project is 113 days.
The network diagram for the project, along with E-values and L-values, is as given:

In the table below, for each non-critical activity, the total float, free float as well as the independent float calculations are as given:

Gantt Chart

7. Critically evaluate project management tools and methods that are applied to your project

The project management tools, which are used for the management of the current project, include TeamViewer, Any Desk, Bit bucket and the GitHub. These tools better helped the team to maintain the security of the code of the project.

8. Conclusion of Software Project Management (SPM)

It is concluded that the functionality of specified module and the sub module will be helped for testing as well as evaluation. The developed website did help for meeting the requirements as well as needs of the client. There is the possibility that an individual is assigned with more than a single role or he can be assigned varying roles, in different phases of the project, as per the need of the time. Furthermore, the governance arrangements also include the training of the employees who are involved in the completion of the project, monitoring & the assessment, communication & visibility, as well as liaison and review as a part. The ethical considerations are also of the immense importance. The business strategies and the project portfolio will be brought to the same page.

9. References of Software Project Management (SPM)

anticlue. (2019). Top ten causes of project scope change. Retrieved from http://www.anticlue.net/archives/000916.htm

apm. (2019). introduction to governance. Retrieved from https://www.apm.org.uk/body-of-knowledge/context/governance/

Hijazi, H. &. (2014). Risk Factors in Software Development Phases. ResearchGate , 10, 213-231.

ittoolkit. (2019). using project checkpoints to stay on schedule (And on plan). Retrieved from https://www.ittoolkit.com/articles/project-checkpoints

simplilearn. (2019). What is project scope management and why is is important. Retrieved from https://www.simplilearn.com/project-scope-management-importance-rar89-article