Table of Contents

1). Introduction of Fraud controls in local councils web

The present work is about stakeholder’s issues faced by project management. The present work is based on the identification of challenges and issues regarding primary and secondary stakeholders of local government and local council system. Stakeholders draw impact on the outcomes and management of a project or a system. Moreover, stakeholders take an interest in a project because of certain reasons such as monetary benefits and social strength. However, rather than taking interest stakeholders sometimes influence project outcomes by their contribution. Considering this, identification of stakeholders and their concerns towards business are highly important in project management.    

Introduction to Case Study of Fraud controls in local councils web

The case study is written on “fraud control systems in the local council’s web." In accordance with the case study, the risk factor regarding financial fraud was identified by the local government and councils of Victoria and Queensland. A report based on the auditing process of the Queensland audit office was presented in Australia that identified high-risk factors linked with corruption and fraud. Local councils face issues in the decision-making process because of poor risk identification and fraud control system.

Auditor general officer and NSW councils conducted an investigation on up-to-date fraud controlling systems and controls of third party access. While the case study presents that the Australian government, local councils of Queensland, Victoria, and NWS are directly involved in the investigation process to highlight areas of improvement to make a fraud control system highly effective and strong for the local community. Moreover, training sessions and documented policies were used to assist fraud control plan development.               

2). Stakeholder Theory of Fraud controls in local councils web

Stakeholders are those who take a direct interest in the project or business operations. Stakeholders' concerns with the final outcomes of project operations. Moreover, they also make a contribution to the project operations by different means to ensure the accomplishment of desired outcomes. In short, stakeholders are those who get influence from and those who contribute to the execution of project operations with prime focus on final direct and indirect outcomes.

Considering the present case study of the fraud control system presented by the local councils, several separate entities are direct and indirect stakeholders of this project. For instance, primary stakeholders of the project are those who will contribute to influence the outcomes of the fraud control system in NSW, Queensland, and Australian local councils. While on the other hand, project team members, managers, and communities in which the fraud control system would be implemented are also the direct stakeholders of the project. Although, the communities which will take benefit indirectly after the control of frauds in these areas are the indirect stakeholders of this fraud control project.           

2.1) Fraud Control System of Fraud controls in local councils web

In accordance with the case study, a survey was conducted in NSW (Australia) to collect responses from 128 samples regarding ten attributes set out in the audit offices fraud control improvement kit. In this survey, local, regional, rural, and metropolitan councils took participation to represents their opinion and responses for frauds in supplies, financial outcomes, and other managerial areas in the kit. Key areas covered by the fraud control system kit includes investigation systems, fraud awareness, prevention systems, ethical framework, detection systems, responsibility structures, notification systems, leadership, third-party management system, and fraud control policy.       

2.2) Project Entity-Relationship Model of Fraud controls in local councils web

The project entity-relationship model represents what kind of relationship different entities had with each other regarding this fraud control system. Different stakeholders are the local government of Queensland, Victoria, the audit control team, rural councils, regional council, metropolitan councils, staff members, ICAC, and IT service providers.

3). Project Issue of Fraud controls in local councils web

There are some issues identified in the case study about the accomplishment of the project. In accordance with the case study, the project has been linked with some controllable issues. These issues can be controlled by the project management team members. For instance, the project includes a survey about the effectiveness of the fraud control system. Surveys require resources and full response from the selected samples or representatives of the survey; in case some of these provide inaccurate responses, then overall survey results can be influenced and changed. Thus, inaccuracy is the primary issue for the survey organization.

Following information presented in the fraud control system case study, a particular issue that can have an impact on the overall local government or public sector is the inaccuracy of the auditing system. However, other than inaccuracy another issue with the auditing system is the limited independence of the auditing team because of internal or external control on the auditing process. Thus, project management team organizing and managing all primary activities of this project are responsible for taking care of inaccuracy and dependency of the auditing system in the selected areas of implementation.

The audit office team discussed in the case study handled this issue by ensuing fairness and truth of financial statements and comments on entity compliance with relevant acts and regulations. Some other issues discussed in the case study are related to the staff views such as unethical conduct and unethical activities.         

4). Project Stakeholder Management’s Plan of Fraud controls in local councils web

Project stakeholder’s management plan includes four major steps to be followed. These steps are Stakeholders Identification, Stakeholders Analysis, Stakeholder Engagement, and Stakeholder Monitor. These steps are discussed below in detail with a focus on case study information (Ducros & Fernet, 2010).       

Stakeholders Identification

Stakeholder	Description	Influence	Contribution	Internal or External
Staff Member	Working on project	High_ influence project outcomes	Employees contribute by working on a project to control the fraud system in local councils	Internal
Project Managers	Managing project activities and resources	High_ manage and control the whole project	Project managers ensure planning, controlling, scheduling, monitoring, hiring, and all other activities in the project.	Internal
Regional, Rural, and Metropolitan Councils	Having issues related to frauds	High _ fraud influence reputation and image	Council members develop plans to identify and control fraud systems	Internal
Australian Government	Set rules for frauds	Moderate_ get influence in monetary and non-monetary terms from frauds.	The government set policies, rules, and evaluation systems under which local governments bring improvement in operational outcomes.	External
Auditors Team	Work on Audit	High_ finds frauds of the project team as well council system	Identify possible frauds, manipulations, and gaps for improvement by reviewing financial statements and other reports.	External
Public sector	Public sector requires a fair and fraud-free system.	Not high __ public directly deals with the council; therefore, they also get influence.	Raise voice against frauds and set ethical standards.	External
IT Team	IT team worked on IT tasks	Low_		Internal
Corrupt Team members	Make fraudulent	High_ influence financial outcomes and take unethical benefits	Resist against fraud control systems for their personal benefits and advantages.	Internal

 Stakeholders Analysis of Fraud controls in local councils web

Stakeholder’s analysis is taken with the support of a grid descriptive system. In this model, all stakeholders are mapped in the grid in accordance with stakeholder’s interests and stakeholder’s power regarding the project (Davidson, 2000; Visual-paradigm.com, 2019). In the following map, various stakeholders of the project are presented with two dimensions. These stakeholders are further presented as supportive, resistant, and neutral stakeholders. Staff, IT teams, project managers, and councils are supportive stakeholders. While fraud team members are resistant stakeholders regarding this project as it would go against their personal benefits.    

Stakeholder Engagement of Fraud controls in local councils web

The overarching term is “Stakeholder engagement,” which encompasses the great range of activities as well as interactions by the stakeholder by the project cycle. The ongoing process which might be involves to changes the degree by the following elements;

·         Planning and stakeholder analysis

·         Dissemination of information and disclosure

·         Meaningful participation and consultations

·         Grievance redress and dispute resolutions  

·         Investment of stakeholder in evaluation and monitoring

·         Ongoing reporting affected the communities of stakeholder

The scale of stakeholder as well as intensity for the stakeholder engagement which changes the types of project and the complexity along with the potential risks plus its impacts (Brokenshire & al, 2011).

Information Disclosure of Fraud controls in local councils web

In the Fraud controls in local councils web the information disclosure which refers the timely provisions, and it has accessible information regarding their projects along with the environment and the potential impacts of the stakeholder where the order is to facilities the meaningful , informed and the effective designs of projects along with the implementation. A requirement of the stakeholder engagements contains the disclosure of the screen reporting of Fraud controls in the local council’s web (Info.undp.org, 2017).

Stakeholder Monitor of Fraud controls in local councils web

The stakeholder monitoring process can be further subdivided into three parts including inputs, Tools and techniques, and outputs.  Input is the stakeholder and owners of Fraud controls in the local council’s web.  Tools and techniques are the strategies used for the maintenance of the database in the registry. The process of reviewing, tracking and Control and monitor of Fraud controls in the local council’s web reporting the progress which meets the objectives performances in the plan of project management (Pickett, 2102). The techniques, tools as well as inputs along with the outputs for the Fraud controls in the local council’s web is depicted in the below figure;

By the management accountant, the training is received which is a very good basis that was also implementing the antifraud programmed. The understanding is very broad for the business process which is expected for the management accountant and it is the significant assets along with the knowledge of the procedures and the systems which must be placed in the organization, and it permits the effects along with them efficiently. The wonderful thing is Hindsight where the fraud is always obvious for the fraudster colleagues after the various events and the statements with the internal auditors also taken through the various policies and investigatory bodies which is frequently highlighted by common fraud indicators.

The next tools are the necessary mindset where the fraud is always possible by the healthy amount of the skepticism professional which is also maintained the supposing potential for fraud. The process for monitoring fraud control is now working excessive overtime without taking leave. There are different tools along with everyday techniques that are available for helping to identify the irregularities that might the fraud control as well as researches the ammonal for the decision whether the actions ensure the researches which is allowed to identifying the detecting case of fraud control. The registry is required to consider different initiative steps and models. In order to improve the data accuracy,   they require the usage of computers, trained and well-organized staff members, and to conduct an audit by NSW Police Force policies to mitigate this risk.

It is very significant to examine the system in the place as well as also identify with several weaknesses which could also provide the opportunities for a fraudster. For the identifications of the abnormal patterns along with the trends, the ratio analysis is also used. There are the different identification techniques which could also automate and it creating the process which is more efficient. The detection system of the fraud control must be monitor by the stakeholder and it will update the regular which keeps the same by changing the technology along with the new manipulations methods.

Conclusion of Fraud controls in local councils web

Summing up all the discussion, it is concluded that the report is about the “Fraud controls in the local council’s web.” In this report, access the different for the integrity reports which are available for the registry of the Fraud controls on the local council’s web. For the day-by-day transitions, the basis of data is analyzed through operational procedures where the shortcoming procedure is available along with the guidance and the polices. Moreover, stakeholders take an interest in a project because of certain reasons such as monetary benefits and social strength

A report based on the auditing process of the Queensland audit office was presented in Australia that identified high-risk factors linked with corruption and fraud. Local councils face issues in the decision-making process because of poor risk identification and fraud control system. There are some issues identified in the case study about the accomplishment of the project. In the fraud control system case study, a particular issue that can have an impact on a local government or public sector is the inaccuracy of the auditing system. The entire requirement and the objectives of the report in which the proper details are achieved.