Report on Time Management to improve performance

Time Management to improve performance

The skill which is used the time effectively along with the efficiently to ensure the personals along with the working hours that is the prioritized is the Time management.  This means that the accomplishing task by the whilst of maintains the balance. By your life, when maintaining the time management, it will ensure the more stress along with the balance’s lifestyles (Tracy, 2014). The time management skills would make it easy for me to complete my work tasks on time and with more efficiently because each part of the task is well planned and completed on time that improves my learning and productivity. Likewise, these skills would help me to improve the flow of information and work. Therefore, I would say that the measurable aim of this LC/AP is to devise methods or strategies that can evaluate my current time management skill, issues. Stress and the time management has no direct correlation which is the important for the continue banalce, and it has both skills to ensure and maintain the good stress which is opposite to the bad stress and has no direct link for the time famine. Then successfullymanaging themanagement skillls which allows ourseleves to have the free and relax time to allows the opperunity for address the unexpceted problems. Likewise, these skills would help me to improve the flow of information and work. Therefore, I would say that the measurable aim of this LC/AP is to devise methods or strategies that can evaluate my current time management skill, issues that affect my time management skill.

Pareto’s Principle of Time Management to improve performance

The Economist Vilfredo Pareto gives the name of Pareto principles, which specifies the 20% of the consequences comes from the 20% of causes in the unequal relationship among the output and inputs. This principle is the general reminders of the relationship of output and inputs which is not balanced. The principle of Pareto’sis, also known as the Pareto Rule and 80/20 rule. Itself suggestion as well as observation is the Pareto principles. In the Pareto principles the 80/20 rule in finding the various domains for the physical world in theory. Natural Law is also conveyed by the Pareto principles, and it does not always exactly the ration of the 20/80 that is regarded to the imbalance along with disparity which is sent in the business cases (IntroBooks, 2019).

Now, in this case, 20% of sale representative is very responsible for generating the causes of 80% to total sales.  

The customer who has the banking accounts is approximately20%, and it is uppermost for the reported technical error.

 Coveys' time management grid of Time Management to improve performance

The covey’s time management grids could help to manage the available time more efficiently. Then the Covey’s matrix which allows organizing the priorities much better than the before. It has the idea which is used the four quadrants, to evaluate the priority of the task. Then the Coveys systems create this four quadrant to find their relation importance along with the urgency that is helping to decide whenever it addresses the task immediately, which could postpone. 

This matrix is called Eisenhower urgent and the important principle which is distinguished the urgency along with importance;

The important responsibilities which contribute the achievements goals;

Urgent responsibilities that need immediate attention, where the activities which are tightly linked for the accomplishments of various goals, and it is not the dealing with these issues could consequences (MUELLER, 2017).

The explanation of the Covey’s time management matrix is divided into four quadrants;

·         Urgent and important

·         Not urgent but important

·         Urgent but not important

·         Not urgent, not important

Eisenhower matrix of Time Management to improve performance

The Eisenhower matrix is very easy, and it is not an extremely effective method for the prioritize along with to manage the task with your time. The systems which is basically creating you the separate for eth different activities into the four levels which are not immediately dropped, and it really has three categories attentions for the worthy task (Kirillov, Tanatova, Vinichenko, & Sergey, 2015).

·         Urgent task and important, which receives the highest priority level that is not focused on the primary level, and it is complete soon possible.

·         Important but not urgent, is the long term goals along with the tasks are also important, which is not firm about the deadline yet.

·         Not Important , but Urgent Task : this type of task is that which delegate the other professional to appoint to complete yourself , if you must o, but only after your first-second quadrant

 Parallel programming model of Time Management

The set of the program, which isan abstraction for the fitting parallel activities, form the various underlying applications of the parallel hardware, is known as the parallel programming model. It has different layers;

·         Compliers

·         Libraries

·         Application programming language

·         Network communication

·         I/O systems

Parallel programming model shared the message passing with the shared memory, in the different combinations. Whereas the data of the parallel programming model is the most significant, which is revived again by the increasing popularity of Map Reduce. Several parallel programming models that must specify the in what way the parallelism is imitated, and it has the three HPCS languages, for the parallel semantics and it has no reliance for the automatic parallelism.

Pickle Jar theory of Time Management

Pickle Jar theory for the time Management is very important. The Pickle Jar theory serves the various visual metaphor, which is finding the useful along with what is not useful.  Pickle Jar theory helps in the priorities for a daily life which plan the different task in that method, which has the spare time to instead of a few hours a day. There is the purpose of everything, which is put in the Pickle Jar theory. The representation of the Pickle Jar theory in our daily life is that it keeps busy and in what way it dived the task along with the time in a day.

Action Plan Reflection on Time Management to improve performance

Step 1: Pareto’s Principle of Time Management

The expected outcome of incorporating a Pareto’s Principle into my action plan, saw myself expect that the list would motivate myself to reduce procrastination and distractions and achieve my entire list. Although I was motivated and was rarely distracted, I felt greater levels of stress, something to be avoided in time management. Generally speaking, I don’t believe this Pareto’s Principle worked for myself personally. As a result, I don’t believe this Pareto’s Principle improved my time management for the better. Instead, I felt like I had achieved more but experienced greater stress in order to keep up with such a Pareto’s Principle. I am unlikely to use this Pareto’s Principle in the future. However, if I were to use a similar strategy in the future, it is likely to be a simple to-do list that I don’t feel pressure to tick off every minor activity. Partly I was to blame for this Pareto’s Principle lack of success, but the ten steps to creating the list didn’t seem to have many opportunities for leeway. It was also difficult to adjust the plan to incorporate unexpected changes to my day.

Step 2: Coveys' time management grid on Time Management

It is important to keep checking at such short intervals to make sure you’re continuously efficient and achieve your goals. To ensure you judge yourself accurately and aren’t too dismissive or hars, there are four main criteria to analyses your progress. The expected outcome was that Coveys' time management grid would primarily help with my stress as by reducing a deadline will stop myself from putting excessive hours into a single assignment. After trailing Coveys' time management grid, I found it beneficial as it encouraged me to be more efficient with my time. It also left myself not feeling stressed, leading up to a deadline. Overall, I plan to use this Coveys' time management grid in the future as it was extremely helpful in improving my time management through increasing my self-awareness of what I was achieving in 30 minutes as well as initially considering the importance of the task.

Step 3:  Eisenhower matrix of Time Management

This Eisenhower matrix worked well as it motivated myself to set mini goals such as ‘complete important-Urgent of a marketing report important-Not urgent by not important-Urgent the deadline. The only criticism of this Eisenhower matrix is that it is difficult to apply in situations that affect others, such as group projects as you have very little control over the speed and efficiency of others. Instead, it was easier to focus on me. Law. In regards to time management, this Eisenhower matrix suggests that people tend to be less efficient when they are presented with too much time and thus pace themselves accordingly. This is because there is less motivation to achieve the goal in a shorter time frame which results in laziness

Step 4: Parallel programming model of Time Management

The anticipated outcome expected was that by keeping an organized workspace, my procrastination and likelihood to turn to my typical distractions would be reduced. The actual outcome was that these measures, in fact, worked for me. By cleaning up my desk, listening to music and putting my phone on silent behind my laptop helped me to focus on my work and be more efficient in my time management. Is a Parallel programming model that can be used to monitor your work progress every 30 minutes in order to ensure you are self-aware if you are making the most of your irreplaceable time. Overall, I plan to use this Parallel programming model in the future as it was extremely helpful in improving my time management through increasing my self-awareness of what I was achieving improves personal and work-life balance situation (Molaee, Azadzardeh, & Dortaj, 2014).

Step 5: Pickle Jar theory Time Management to improve performance

Pickle Jar theory in an important skill for managers as it is crucial that you understand how you spend your time before you can actually improve it. In order to ensure you are spending time on critical tasks, it is suggested that managers eliminate any tasks that are considered in any of the four criteria. In a more specific management context this may involve setting a time limit on a meeting to ensure they are productive and time-efficient for all staff members. Large scale organizations became increasingly inefficient as an organizations decision making became more centralized. Eventually concluded that work expands to fill the time available for its completion, thus establishing Pickle Jar theory which Improves work life and personal life effectively and its actual outcome is Person become able to perform tasks more effectively and have time for relaxation

Pre and Post Test Methods of Time Management

The surveys of the time management and identifying the key tasks and by tracking the time that I spend on each along with setting the benchmarks to test and to measure my pre and post time management skills. I would test my pre and post time management skills by using various types of tests. I will use simple survey forms to evaluate my time management skills. I will give this form to my team or other managers in my organization to pretest my time management skills. Then after time management training. I will again give the same survey form to my colleagues, managers, and team members to judge my skills. I also use time management log as before training I spend better time on each task, all tasks completed on time and mistakes reduce than this show that my time management skill improves.

 References of Time Management to improve performance

Delers, A., & Steenkiste, I. V. (2015). Pareto's Principle: Expand Your Business! 50Minutes.com.

IntroBooks. (2019). The Pareto Principle. Can Akdeniz.

Jinalee, N., & Singh, D. A. (2018). A descriptive study of time management models and theories. International Journal of Advanced Scientific Research and Management, 3(9).

Kirillov, A. V., Tanatova, D. K., Vinichenko, M. V., & Sergey. (2015). Theory and Practice of Time-Management in Education. Asian Social Science, 11(19).

Kogon, K., Merrill, A., & Rinne, L. (2016). The 5 Choices: The Path to Extraordinary Productivity. Simon and Schuster.

Molaee, Z., Azadzardeh, H., & Dortaj, F. (2014). Parallel Programming: a model for time management, improving the academic achievement. Procedia- social and Behavioral Sciences, 112, 333-341.

MUELLER, S. (2017, April 1). Stephen Covey‘s Time Management Matrix Explained. Retrieved from http://www.planetofsuccess.com/blog/2015/stephen-coveys-time-management-matrix-explained/

Tracy, B. (2014). Time Management (The Brian Tracy Success Library. New York, USA: AMACOM. Retrieved from http://www.ebrary.com

 Appendices

Learning Contract

The measurable aim that I am looking to accomplish at the competition of this LC/AP is to understand the significance of time management skills that is most essential to attain high success throughout the life whether personal or the career life and to determine methods and techniques that can support me to accomplish my goals and targets by improving my time management skills. Time management skill is referred to as the process of exercising and planning the conscious control over the time that is spent on the specific activities specifically to raise the efficiency, effectiveness, and productivity.

Rationale

I have selected the time management skill from the list of managerial skills. The primary reason behind my selection is that the time management skill is the mother of all the managerial skills because if we manage our time effectively, we will become able to put the focus on other skills improvement also. The leaders if manage their time effectively will become able to make right decisions and able to build effective strategies through complete analysis they don’t have to decide in a rush because time management allows them to plan all things effectively and increase their efficiency. The time management skill is useful to support technical skills and to become an effective leader. It is the primary reason behind the selection of this skill. Moreover, I want to improve my time management skills because it thinks that I have sound technical skills and knowledge but I lack time management skills due to which I am unable to work effectively as I give more time to some tasks and on some task I make work in rush because of less time that affects my performance and also raises my stress level.

Pre-test and post methods

One of the best methods to measure my pretest time management skills is to check past performance and records. I would judge my content before improvement of my time management skills. I would improve my skills, and then I would post-test my content quality to make the final verdict about my time management skills. For instance, if my content quality and tasks efficiency will improve after the training for time management skills improvement test, then I would say that my time management skills are improved and vice versa.

Action plan