Please list and position 5 tools that can be used during the planning phase. For at least one of these identify the benefits and challenges of its implementation.

There are several types of tools available that are used in the planning phases. The tools which are used in the planning phase are very useful because it can make able the planners to plan every business or project in an effective manner. The most popular tools are given below.

·         nTask

·         Freedcamp

·         Azendoo

·         Meister Task

·         Project Insight

·         Hansoft

The nTask is a very effective tool and very popular in the planning phases. Some benefits and challenges of n Tasks are described in this document.

Benefits: It provides a wide range of modules to plan

·         Has the dedicated project management and task management modules

·         Provides facility to create, assign, manage, prioritize and share tasks

·         Easy monitoring of Gantt chart

·         File attachment 

·         Team Collaboration

·         Integration

·         Risk management module available as well as can list down potential issues

Challenges: Some runtime errors may occur

·         Many customization and formatting options are missing

1.      Please explain the expression “event within the event” and give five concrete examples

The event is the specific action that happens at the time of performing unusual or a very important task. The events can be used by the project manager to describe all of the tasks as well as related things that are happening in the specific condition. In the context of computer science, the event is the action that is to be performed such as an opening window or program by clicking on the icon. On the other side, the event within the event tells that an action is performed through the influence of external factors. As the action event is performed another related action automatically started to complete the action or providing the output to the user. An effective example of this aspect is that when the user fills the form on the website for signing up. As he presses the mouse button for sing up two evens performed, the first event will store his information into the database for registration after validation and verification while another event will authorize him and take him to the home page on the website.

2.      Please explain why in event legacy is important, when the legacy plan is drafted, which stakeholders are involved in drafting it and when its effects of the can are evaluated

The event legacy is important because it is long term return on investment as well as the basic part of developing the case of business to host the major event. The legacy plans are drafted importantly before the death of a person. The legacy plans are made or drafted to the handover of the assets or authority after the death of the main person. The stakeholders who are involved in the drafting are advocacy stakeholders, researchers, providers, research participants as well as other members of legacy planning. In the last of the legacy planning and drafting, the effects of such drafting are evaluated when it will be shared with all stakeholders.

3.      Please list and describe the similarities between the following three events: 1) multi-sport games; 2) entertainment event; 3) football match opening ceremony

There many similarities between the multi-sport games, entertainment events as well as the football match opening ceremony. The basic similarity between all of the mentioned events is these events are completely organized for providing entertainment to the intended audience. The second thing is that the places or venues where these events are organized, those places are fully crowded with different people. Many physical and other skills are also shown in these events. Furthermore, very strong and skillful entertainers and athletes involved in these events or ceremonies.

4.      Please list and describe the differences between the following three events: 1) fashion show; 2) touring exhibition; 3) Olympic Opening Ceremony

The events which are mentioned in the question are completely different from each other. The fashion show event is only organized for show or introduces the new fashion clothes or trends in the event which is the glamorous event. The tourism exhibition is organized to show and grab the attention of people who are interested to go out for tourism. While the Olympic opening ceremony is only organized to grab the attention of the audience and to motivate athletes.

5.      In the context of event management, please explain what the 5W+H model is and indicate 5 reasons why it should be used

The 5W+H model has five W components and one H component or element and the total elements are six. The five Ws are: Who, what, when, where and why. While the H indicated on how. The is providing the at-a-glance resources and hints to identify the answers and questions.

6.      In the selection process, a right-holder can apply three different ways to select an organizer: please list and briefly explain them

In the selection process, the right holder can apply some important methods to choose the organizer.

Inquiry

The right holder should have to inquire how long the organizer has been working in the industry and what kind of training required for performing the job.

Research

He should also research the organizer that where was he working as well as research about him either he is suitable for this job or not.

Education and experience

The right-hand holder should have asked and determine the skills and education and the experience of the organizer.

7.      Please list and briefly describe five Olympic Games key stakeholders

There are some significant stakeholders in the Youth Olympic games which are: media, parents of athletes, the sponsor companies, various levels of sports federations, various levels of governments in the host country as well as international Olympic committee.