Discussion on Email and Internet Use Policies

Facebook Inc. is among the most famous social media platforms. Facebook Inc. is specifically concerned with the privacy of its users (clients) and employees working at the organization. Company has developed email and internet use policies for employees in the organization which relates to the following topics.

1)      Business Use Only: According to the company's policy, employees are obliged to use all organizational information and resources within the Facebook organization only. Company’s email and internet should be only used by the company’s employees. Moreover, employees are strictly prohibited to share company’s emails and internet services with any external and irrelevant person unless permission is granted by the company.

2)      Privacy: Facebook Inc. collects data from its clients that are mainly available at public access (likes, posts, and other updates). However, the company is strictly focused on the privacy of the client's data obtaining the sensitive type of information (passwords, bank details, and mobile numbers). Employees working in the organization are required to consider the privacy and security of these kinds of information as well as sensitive information of Facebook Inc. (programming code, future plans, and financial details). Therefore, while using emails and internet employees are required to ensure the privacy policy of the company to avoid corporate actions against their employment status. Moreover, employees are not allowed to provide internet passwords to their social circles and any other person to fulfil privacy policy (Work.facebook.com, 2020).

3)      Reasonable Personal Use: Facebook Inc. allows its employees to use the internet and emails for reasonable performance purpose. However, such actions should be according to the allowed conditions only. Official data, official internet, and official emails are the intangible assets of the company therefore unreasonable use of these assets for personal purposes is strictly banned at the workplace of Facebook Inc. For instance, employees are not permitted to share discriminatory, threatening, and harassing content with any person belonging to or not belonging to any institute or organization which as professional relationship with Facebook Inc.  For instance,  suppliers, contracted companies, financial institutes (e.g. Stock Market and Banks). While communicating with external and internal parties using official emails and internet employees cannot share such unreasonable content because of personal reasons.

4)      Security Policy: Employees are responsible to work according to the security policies developed for the use of the internet and emails. For instance, employees cannot download malicious software or driver in the company’s computer while using the company's email address and the internet. Such malicious software can raise threats for the information security system of the company by paving paths for external attacks and third-party access (Facebook.com, 2020).

5)      Unlawful Activity Prohibited: Employees sometimes get involved in the unlawful activities (e.g. bullying, cybercrime, manipulation of financial information and attempting to hack devices) by using the official emails and internet which can raise issues for the company's reputation. Considering this, Facebook Inc. has the policy about unlawful activity prohibition that enable them to control such activities at the workplace and keep company' reputation safe (Sec.gov, 2018).