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Report on project management plan about the construction and start-up of a new campus for the UBT in the Dhabban

Category: Project Management Paper Type: Report Writing Reference: APA Words: 2050

Introduction of new campus for the UBT in the Dhabban

The project management plan is about the construction and start-up of a new campus for the UBT in the Dhabban. The UBT is working successfully in its current geographical segment. Although, current analysis of market recommend that UBT can expand its business operations in the new locations because of the increasing number of students in the archology field. To meet this increasing market demand UBT will open a new campus of archaeology and tourism in the selected locations with a total budgeted cost of $1,297,100.

2. Goals and Objectives of new campus for the UBT in the Dhabban

The project will have the following goals and objectives:

i) To build a new campus of UBT in Dhabban

ii) To provide educational services for the students of tourism and archology.

iii) To start classes on the new campus before August 2021.

3. Project Scope Statement of new campus for the UBT in the Dhabban

The project scope is to construct a new campus in the selected location within the one-year duration as the campus is required to be accomplished before August 2021. The project deliverables are the construction of ground floor, offices, classrooms, libraries and labs in the campus with all required facilities. Moreover, the project also requires the recruitment of academic and administrative staff for the delivery of educational services. The key limitations are the short deadline and limited availability of funds.

4. Project Team and Work Responsibilities

The project team will have to be delegated various responsibilities regarding management and construction work. To avoid ambiguities and conflicts a clear work breakdown structure is developed for the project. This following WBS will be used as a guideline to assign duties and accomplish work activities in the project.

Figure 1 Work Breakdown Structure for Project

In accordance with the work breakdown structure (WBS), the project team will have the following work responsibilities at different levels of WBS.

Task / Activities	Team Members	Responsibilities
Project Planning
Goals & Objectives	Project Managers	Project managers will develop clear statements of goals and objectives regarding this project in the planning phase.
Project Work	Project Managers	The project managers will organize meetings, set project scope, and develop schedules for all activities.
Project Budget	Project Finance Team	The project budget will be developed by the project finance team containing all information about purchases of materials and all required resources.
Construction of College
Purchase	Project Managers and Owners	The UBT owners and management will draw a contract for the purchase of land to construct campus.
Design	Designers and Architects	The architects will design the whole building including classrooms, libraries and labs. The will provide blue prints for the construction of the campus.
Construction	Project Managers and Labor	The construction management team will monitor the work performance of labour and ensure availability of resources such as materials and funds.
Decoration	Labor	Labour will also decorate classrooms with lights, maps and charts.
Furniture, Equipment & Other classroom essentials	Labor	Purchased furniture will be placed and arranged in the classrooms by the support of labour. Moreover, they will also set equipment in the labs.
Recruitment and Enrollment
Hiring staff	Project Managers and Qualified staff of UBT	UBT staff will conduct interviews to recruit new staff for different job positions in the new campus of UBT.
Advertisement	Project Marketing Team	The marketing team will work for the advertisement of open admission and promotion of the new campus.
Enrollments	Administration of UBT	UBT administration will enrol new students using their applications on e-portal of UBT.
Project Closing	Project Manager	After the completion of all activities project managers will develop a final report for review, recommendations, and approval.

5. Project Main Activities of new campus for the UBT in the Dhabban

The project will be based on the following key activities for the constructions and operational start-up of UBT campus in Dhabban.

i) Building Constructions

ii) Facilities

iii) Labs

iv) Staff Recruitment

v) College Furnishing

vi) Decoration

vii) Classroom Preparation and others

6. Project Schedule to Allocate Cost and Time

The following table represents the project schedule which will be used to allocate cost and time for this project. See the following table for further details.

	Project Schedule	Start Date	End Date	Duration
Phase 1 __ Planning
Task 1	Project Planning	20/4/2020	30/4/2020	10
Task 2	Goals & Objectives	20/4/2020	30/4/2020	10
Task 3	Project Scope	20/4/2020	30/4/2020	10
Task 4	Meetings	20/4/2020	20/4/2020	1
Task 5	Project Plan Approval after review	5/1/2020	5/5/2020	4
Phase 2 __ Budgeting
Task 1	Cost Estimation	5/6/2020	5/16/2020	10
Activities	Estimation of Land Purchase or rent expense	5/6/2020	5/8/2020	2
Activities	Estimation of Construction Material Purchasing Cost	5/8/2020	5/10/2020	2
Activities	Estimation of Labor Hiring and salaries	5/10/2020	5/12/2020	2
Activities	Estimation of Furniture, Equipment and Other classroom essentials	5/12/2020	5/14/2020	2
Activities	Estimation of Operation execution Cost	5/14/2020	5/16/2020	2
Phase 3 __ Construction
Task 1	Purchase of land	5/16/2020	5/20/2020	4
Task 2	Design	5/17/2020	6/16/2020	30
Activities	Designing of building	5/17/2020	5/23/2020	6
Activities	Designing of classrooms	5/23/2020	5/29/2020	6
Activities	Designing of sitting areas	5/29/2020	6/4/2020	6
Activities	Designing labs and libraries	6/4/2020	6/10/2020	6
Activities	Designing non-academic areas	6/10/2020	6/16/2020	6
Task 3	Construction of new campus for the UBT in the Dhabban			125
Activities	Digging	6/16/2020	7/1/2020	15
Activities	Clearing	7/1/2020	7/6/2020	5
Activities	Building Ground floor and offices	7/6/2020	8/5/2020	30
Activities	Building classrooms	8/6/2020	9/20/2020	45
Activities	Building libraries and labs	9/21/2020	10/21/2020	30
Task 4	Decoration of new campus for the UBT in the Dhabban			10
Activities	Painting walls	10/22/2020	10/29/2020	7
Activities	Adding Class charts	10/29/2020	10/31/2020	2
Activities	Placing Ports and other class room decoration	11/1/2020	11/2/2020	1
Task 5	Arrangement of Furniture and Equipment			12
Activities	Setting classroom furniture (chairs tables desk)	11/2/2020	11/9/2020	7
Activities	Placing Whiteboard	11/10/2020	11/11/2020	1
Activities	Placing Cupboards in classrooms	11/11/2020	11/14/2020	3
Activities	Arrangement of equipment in labs	11/15/2020	11/15/2020	0
Activities	Arrangement of books in libraries	11/15/2020	11/16/2020	1
Phase: 4 Operations (hiring and enrollment)
Task 1	Recruitment and Enrollment	11/17/2020	1/6/2021	50
Activities	Hiring teaching and administration staff	11/17/2020	12/7/2020	20
Activities	Advertisement for admissions	12/7/2020	12/27/2020	20
Activities	Enrollments of students	12/27/2020	1/6/2021	10
Phase: 5 Project Closing
Task 1	Project Closing Report	1/6/2021	1/9/2021	3
Activities	Review and Evaluation	1/10/2021	1/15/2021	5
Activities	Recommendations	1/15/2021	1/15/2021	0
Activities	Final approval	1/15/2021	1/15/2021	0

7. CPM Technique and Network Diagram

ID	Task Name	O (min)	M (most likely)	P (max)	Duration (exp. time)	ES	EF	LS	LF	Slack
10	Start				0.00	0.00	0.00	0.00	0.00	0.00
100	PHASE 1
110	Project Planning	9	10	12	10.33	1.00	11.33	2.00	12.33	1.00
120	Goals & Objectives	9	10	12	10.33	1.00	11.33	2.00	12.33	1.00
130	Project Scope	7	10	11	9.33	3.00	12.33	1.00	10.33	-2.00
140	Meetings	1	1	1	1.00	1.00	2.00	1.00	2.00	0.00
160	Project Plan Approval after review	1	1	1	1.00	1.00	2.00	1.00	2.00	0.00
180	PHASE 2				0.00	0.00	0.00	0.00	0.00	0.00
200	Cost Estimation	8	10	15	11.00	2.00	13.00	5.00	16.00	3.00
220	PHASE 3				0.00	0.00	0.00	0.00	0.00	0.00
240	Purchase of land	3	4	8	5.00	1.00	6.00	2.00	7.00	1.00
260	Design	25	30	35	30.00	5.00	35.00	5.00	35.00	0.00
280	Digging and clearing	10	15	18	14.33	5.00	19.33	3.00	17.33	-2.00
300	Construction of Ground Floor	27	30	35	30.67	3.00	33.67	5.00	35.67	2.00
300	Classrooms Constructions	40	45	46	43.67	5.00	48.67	1.00	44.67	-4.00
320	labs and other constructions	25	30	32	29.00	5.00	34.00	25.00	54.00	20.00
340	Decoration	8	10	11	9.67	2.00	11.67	1.00	10.67	-1.00
360	Arrangements	11	12	15	12.67	1.00	13.67	3.00	15.67	2.00
360	Hiring	15	20	22	19.00	5.00	24.00	2.00	21.00	-3.00
380	PHASE 4				0.00	0.00	0.00	0.00	0.00	0.00
380	Advertisement	15	20	21	18.67	5.00	23.67	1.00	19.67	-4.00
400	Enrollments	9	10	15	11.33	1.00	12.33	5.00	16.33	4.00
400	PHASE 5				0.00				0.00	0.00
420	Project Closing	6	8	10	8.00	2.00	10.00	2.00	10.00	0.00

Figure 2 CPM Network Diagra

8. Total Project Budget of new campus for the UBT in the Dhabban

The following budget is a part of the overall project budget. In this following table, construction cost is calculated for the whole project which is around $ 1,285,600.00 which include estimated prices of material, decoration, and labour cost. It is important to understand that project cost is important, and total cost should be mentioned with correct estimations, otherwise budgeting process can get in trouble.

Construction Cost	Rate	Week/unit	Total Cost
Labor Cost (20 workers)	930	21	$ 390,600.00
Project management (3 people)	2500	30	$ 225,000.00
Material Cost			500000
Land Purchase			100000
Furniture and Equipment			50000
Paints			10000
Decoration and Furnishing			10000
Total Construction Budget			$ 1,285,600.00

The following table represents the total cost of operations to start academic services after the completion of the construction project for the new campus of UBT. In this table, estimation is made about recruitment cost and advertisement activities.

Operational Cost	Total Cost
Administration Staff Recruitment	1000
Salaries of Administration Staff	0
Hiring cost	1500
Salaries of Teaching staff	0
Admission Advertisement	1000
Enrolment cost	5000
Total Cost of operations	8500

In the presented below table, the total project budget is provided. The budget includes operations cost, construction cost, and market research cost (before the start-up of the project). While marketing and advertisement costs (additional) contains project and tender advertisement costs for labour, equipment and furniture purchase. It is quite evident that construction cost is way more than any other costs from the total project budget, which means that major portion of the budget is taken by the construction work. The other costs as compared to construction costs are way less, and company should not face any issue in managing these costs. However, it is important to keep in mind that construction costs can increase from its original estimate due to a variety of reasons. So, there should always be enough financial resources at the back to deal with any additional construction or other costs.

Total Project Budget
Market Research and planning	$2,000
Construction Cost	$ 1,285,600.00
Operational Cost	8500
Advertisement and Marketing (additional)	$1,000
Total Project Budget	$1,297,100

9. Project Closing of new campus for the UBT in the Dhabban

After giving details for the whole project of constructing and starting-up of a new campus for the UBT in the Dhabban, it can be said that project is not going to be an easy one. But the good thing is that students are giving good response to UBT, which is a positive sign for them to go with this project. It is good to see that all of the project related elements are detailed in this project management plan such as project goals and objectives, project scope statement, project team & work responsibilities, main activities of the project, total project budget, as well as, all kinds of operational costs. After looking at all the facts and figures and estimates made with relevant scope and responsibilities, it is evident to say that UBT will be able to handle this project in a successful manner.

10. Recommendation of new campus for the UBT in the Dhabban

It is vital for UBT to understand that any new project is not an easy thing to manage as it has so many elements to cover. Some of these situations can be estimated and expected, but every project can come up with various unforeseen situations, which can be a problem in completing the project. For instance, sometimes, the budget forecast can be wrong in projection, especially when any additional costs are there to handle. So, it is strongly recommended for project supervisors to keep these elements in mind and some extra budget and resources should be allocated at the back, which can be used at the time of need. These additional resources and budget is important to manage project with its original timeline to avoid any inconveniences.