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Candidate Instructions |
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Task Details
Learners should demonstrate their contributions using their skills and
knowledge that they have developed. They should show that they understand and
can apply the information discussed in the Learner Guide. They can also
demonstrate their existing knowledge and experience wherever necessary.
It is anticipated that the assessment will take approximately 8 hours to complete. The assessment may be re-attempted (maximum three attempts in total). All assessments must be resubmitted 3 days within receiving your
unsatisfactory grade. You must clearly indicate “Re-submission” on your
resubmitted work.
In
undertaking this assessment task, you as the candidate are providing consent
for your work to be reviewed for the purposes of formal assessment in the
unit(s) of competency. If you have concern regarding this permission, please
discuss this with your assessor prior to undertaking the task. |
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Objective |
To provide you with an
opportunity to demonstrate your knowledge of the entire unit. |
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Candidate Declaration |
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Candidate name: |
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Trainer’s name: |
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Date: |
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Assessment declaration: |
I declare that no part of
this assessment has been copied from another person’s work, except where
clearly noted on documents or work submitted.
I declare that no part of
this assessment has been written for me by another person. I understand that
plagiarism is a serious offence that may lead to disciplinary action. |
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Candidate signature: |
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Your trainer and assessor will be grading your work
provide you with some constructive feedback on the Learning Management system.
Instructions
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You may complete
this assessment by using ihBC campus as a case study, Or
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If you are
currently employed and want to use your current organization as case study for
this task, you may do so while ensuring no conflict of interest occurs.
· Ask your trainer for any queries related to this task.
PART A – BACKGROUND AND LEGISLATIVE REQUIREMENTS
Provide
an executive summary of the organisation you selected, including the name of
the company and the products or services that it provides. (Approximately 30
words)
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ihBC is an Australian business college that is providing educational
services into different programs; business, social media, project management,
international business as well as other marketing and management related
programs.
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1.
Identify
and list any environmental regulations or environmental standards that can
apply to this organisation.
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• Waste Management • Go Green • Culture of Safety is
a Shared Responsibility • ISO 14006:
Environmental Management Systems
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PART B: RESOURCE SURVEY AND REPORT
2.
Identify
existing processes that consume resources or generate waste within the company.
Instructions
·
Use Appendix
A provided below to complete this question.
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Provide
a summary explanation of processes in the company that consume water and
electricity, as well as produce waste. For example, in a restaurant this would
include cleaning or dish washing activities.
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Indicate
where these processes take place or which division in the company is
responsible for undertaking it. For example, in a restaurant washing activities
are mostly associated with the kitchen area or the cleaning staff.
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Indicate
what existing procedures the company has in place to reduce water use,
electricity use, and waste. For instance, a restaurant can use aerated taps to
reduce water use while cleaning dishes.
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Indicate who is responsible for
managing these processes. For example, the head chef could be responsible for
the kitchen’s facilities and dishwashing staff.
·
Your completed survey should
consist of approximately 150 words
Appendix A:
Resource Survey
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Resource |
Processes that consume
resources or generate waste |
Facility or division |
Existing procedures that
reduce resource use |
Employee responsible |
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Water |
1. Water used in rest room area
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College building |
Encouraging less use of water |
Administrative officers |
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2. Water used for drinking
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College building |
Careful use of water, not wasting for any other
purposes |
Administrative officers |
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3.
Water used for
sanitation, gardening, kitchen, and some other purposes
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The premises of the whole college |
Encouraging less use of water |
Administrative officers |
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Electricity |
1. Electricity used in class rooms
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Class Rooms |
No such resources are used |
Operational department employees |
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2. Electricity used in all offices
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Office Administration |
No such resources are used |
Operational department employees |
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3. Electricity used for other operations
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Operational Administration |
No such resources are used |
Operational department employees |
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Waste |
1. Generating wastes in the form of garbage
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The whole college generates garbage |
No such existing procedure |
Waste Manager |
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2. Food waste
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Food waste is generated by cafeterias |
Asking people to generate less food waste |
Waste Manager |
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·
Identify
additional recommendations on how you can make to improve resource use within
the organisation.
Instructions
·
Use Appendix
B provided below to complete this question.
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Provide
further recommendations or strategies on how the company could reduce water and
electricity consumption and how it can reduce waste. Provide at least 2
different solutions for reducing water, electricity and waste.
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What outside sources of information
will you use to obtain information on these solutions? Do internet research and
provide the websites you visited to gather this information.
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Compare
the effectiveness of these solutions in terms of impact, cost and time.
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Impact
can be measured in terms of how effective the solution is in reducing resource
use. It can be shows as High, Medium or Low (H, M, L)
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Cost
can be measured in terms of how much money it would take to implement the solution.
It can also be shown as High, Medium or Low (H, M, L)
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Time
can be measured in terms of how long it would take to put the solution in
place. It can be shown as Short, Medium, or Long (S, M, L)
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If you were to apply both the solutions you identified and run them for one year, by how much you think you can reduce water,
electricity and waste? Indicate your answer as a percentage.
· Your completed plan should consist of approximately 100 words
Appendix
B: Resource Improvement Plan
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Resource |
Solutions for improving
resource use |
Sources of information
(Websites) |
Comparison |
Efficiency Target Yr 1 (Set) |
Target |
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Impact |
Cost |
Time |
Achieved |
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Water |
Solution 1: Installation of water misers
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https://www.mnn.com/money/green-workplace/stories/40-important-ways-that-colleges-are-conserving-water |
M |
M |
M |
50…%
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20…%
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Solution 2: Using Water Awareness campaign to conserve the
use of water
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https://www.mnn.com/money/green-workplace/stories/40-important-ways-that-colleges-are-conserving-water |
M |
L |
M |
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Electricity |
Solution 1: Using green methods by installing solar panels
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https://www.electricchoice.com/blog/college-programs-to-reduce-energy-consumption-in-dorms/ |
M |
H |
H |
20…% |
10…% |
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Solution 2: Turn off lights and machines, when not in use
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https://www.electricchoice.com/blog/college-programs-to-reduce-energy-consumption-in-dorms/ |
M |
L |
M |
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Waste |
Solution 1: Recycle material which is recyclable
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https://www.csuohio.edu/sustainability/ten-ways-reduce-waste-campus |
M |
H |
M |
20…% |
10…%
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Solution 2: Producing less food waste in cafeteria
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https://www.greenbiz.com/article/4-ways-cut-campus-food-waste-colleges-corporates |
M |
M |
M |
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·
Provide
a plan for how you intend to implement the strategies you identified.
Instructions of the
Implement and Monitor Environmentally Sustainable Work Practices
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Use
Appendix C provided below to complete this question.
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Provide the same exactly the
solutions you identified in Appendix 2 and provide
a step by step guide on how you will implement each strategy.
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Provide an estimate of how much
money you think it might cost the company to implement the solutions you
identified. This can be based on your own estimate. You do not have to provide
precise calculations.
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Indicate who will be responsible for implementing
each solution and how long it will take to complete all the steps in days,
weeks or months.
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Your completed plan should consist
of approximately 200 words
Appendix
C: Implementation plan
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Resource |
Solution |
Process / Steps required
to implement solutions |
Implement Cost $AUD
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Person responsible |
Timeline |
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Water |
1
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Ask professionals to install water misers
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$400-700 |
Operational Manager |
1 week |
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2
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Making pamphlets, brochures, and campus banners to be displayed
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$300-600 |
Media and Marketing Manager |
2 weeks |
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Electricity |
1
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Asking professional companies to survey the area
and install solar panels accordingly
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$2500-5000 |
Operational Manager |
2 weeks |
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2
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Putting sign boards and instructions for turning
of the lights
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$100-300 |
Media and Marketing Manager |
1 week |
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Waste |
1
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Hire professional recycling contractor for the
recycling process
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$3000-6000 |
Operational Manager |
2 weeks |
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2
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Spreading awareness and encouraging less food
waste
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$0 |
Operational Manager |
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·
Provide
a strategy for implementing a sustainable purchase plan for the company.
Instructions
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Use
Appendix D provided below to complete this question.
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List at
least 5 different type of products that the company purchases on a regular
basis. For example, this can include products such as printing paper.
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Indicate
which brands of product the company purchases under each product. For example,
brands of printing paper could include Reflex or Keji.
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Provide
recommendations on alternative environmentally friendly products. For example,
this can include recycled paper or eco-labelled paper products certified by the
Forestry Stewardship Council (FSC).
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Your completed plan should consist
of approximately 100 words
Appendix
D: Sustainable Purchase Plan
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Item |
Type of product |
Product Brand |
Recommendations |
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1 |
Papers
for Printers
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HP Brightwhite 24, Keji |
The
paper must be used cheapest papers such as Double A, Paper one etc |
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2 |
Food
items
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_ |
Cafeteria
should use the vegetables instead more and only purchase in the amount that
can be consumed easily instead of waste |
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3 |
Garbage
bags
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_ |
The
bags should be used in limited amount because the plastic bags are also
dangerous for sustainability of environment. |
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4 |
Soft
drinks
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Any brands |
The
cold drinks and soft drinks which are purchased for the campus cafeteria,
they should be tin packed that can easily be recycles and not harmful for the
environment |
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5 |
Hand
washes
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Refresh Azure Foam |
Hand
washes are mostly wasted in the campuses. So, the management should use some
cheaper brands for the campus and should purchase big or jumbo packs. |
PART C – STAKEHOLDER CONSULTATION AND COMMUNICATIONS
PLAN
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Develop
a consultation process by which you can implement the environmentally
responsible work practices or solutions you identified.
Instructions
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Use
Appendix E provided below to complete this question.
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Identify
the stakeholders you need to communicate with to implement all the solutions
you identified. For instance, this can include senior management.
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Indicate
what key messages or instructions you need to provide to each stakeholder, the
method by which you convey the method, and the frequency of communication
(example daily, weekly, monthly)
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Ensure
that you utilise multiple methods of communications, for example emails,
posters, meetings, or webinars.
·
Your completed plan should consist
of approximately 100 words
Appendix
E: Communication Plan
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Item |
Stakeholder |
Key messages or
instructions |
Method |
Frequency |
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1 |
College Principle |
We need to introduce new system and processes to conserve energy and
water, and produce less waste |
_ |
_ |
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2 |
Operational and Maintenance Department |
It is needed to act upon given solutions as soon as possible |
Installing solar panels |
weekly |
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3 |
Operational and Maintenance Department |
It is needed to install water misers and relevant materials to
conserve water |
Installation of Water Misers |
weekly |
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4 |
Electricity related Department
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Saving energy as much as possible |
Using Green resources |
weekly |
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5 |
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·
Write
an email to all relevant stakeholders asking for their input into the
development of sustainable work practices (minimum 100 words).
Instructions
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Explain
the reasons for why the company needs to implement sustainable work practices.
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Ask
stakeholders to provide suggestions or ideas on how to improve resource
efficiency.
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Request
their input on resource reduction targets.
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Make
sure you use professional language in your email. Check for spelling errors.
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By: ihBC campus Subject: Asking for
relevant stakeholders for their input in the development of sustainable work
practices. Body: Hello, all stakeholders of waste control of the ihBC campus. I
hope you all are alright and you did receive an email of your
responsibilities. We hope you all have read that email as well as understand
your responsibilities in the campus. The aim of this email is to ask for
input in the development of sustainable work practices. Please reply to me as
you receive this email.
Regards Management
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Write
an email to all relevant stakeholders in response to the recommendation you
received from them.
Instructions
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Thank
the stakeholders for providing their input into the design of sustainable work
practices.
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Indicate
what solutions you have decided to implement as well as the targets you decided
upon
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Make
sure you use professional language in your email. Check for spelling errors.
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By: ihBC campus
management Subject: in response to
the recommendation Body: Hello everyone! I hope you all are alright and business in
your works. As the previous email was sent to everyone for asking your input
into the design of the sustainable work practices. I have decided on the
solutions to implementing as well as targets decided on this project which to
follow with the training solutions on cooking with food waste, training on
energy consumption, and efficient stocking. I want to thank all of you
because I have a very professional relevant response from you as I expected.
Regards Management
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PART D – INTEGRATION AND MONITORING
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What
policies or procedures can you put in place to ensure that employees clearly
understand and follow the rules you put in place? (30 words)
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For goal attainment on implementing
the new sustainable practices, it is associated with quarter bonus by the
essential training for new and old employees, weekly meetings, a checklist of
procedures as well as the assessment of the monthly result
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What
incentives or rewards can you put in place for staff that will entice them to
implement solutions? (30 words)
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The bonus delivered on
the quarterly basis associated with the monthly assessment for the team and
the personal goals and they all are related to the new sustainable work
practices including the party or arrangement for those employees who worked
hard and win prizes
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How
will you evaluate and monitor the implementation of your plan? (50 words)
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I will evaluate and
monitor the implementation of waste reduction ideas by creating checklists to
note down the performance of the employees and the progress of the
implementation. The checklists will be filled daily, weekly and monthly basis
till the completion of the project. The materials to implement the solar
panels will be counted and noted down and everything will be in the record.
The relevant information will be provided to every employee working on this
project
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Detail how you would deal with each of these situations,
indicating what messages you would use or solutions you will apply to address
each situation: (Approximately
30 words per situation)
Instructions:
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For situation (a): What message can you use to motivate
employees to check that they turn off lights after they leave the office? Apart
from an email, what methods can you use to educate employees on what they must
do ensure this doesn’t happen again.
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For situation (b): What message can you use to motivate
employees to switch product brands? How
could you also assist them in better understanding different alternative
eco-labelled products?
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For situation (c): What could you do to resolve this
conflict between stakeholders? How could you adapt the target setting process
to make sure that this type of conflict does not occur again?
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Situation |
Interpersonal style and
methods of communication |
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a. |
It was found that employees
who last left the building consistently forget to put the lights out, causing
the company’s electricity use to increase. |
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b. |
You are having difficulty
implementing your sustainable purchase strategy. This is because people prefer
to buy the brands they are used to. They also do not understand the
differences between different eco-labelled products. |
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c. |
There appears to be conflict
between managers of two different divisions on the size of the electricity
reduction targets that were set. One division uses more electricity than the
other division and they want more authority in determining the new targets. |
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