Assignment Define project scope, stakeholders and your own responsibilities

The plan of the project is related to developing the website that will be particularly used for the e-Commerce purposes. It also includes the deliveries of the good and services for their premises of the business.

The project scope can be explained in such manners that there is the number of the consumers that seeking for shopping solutions by which they can easily attain opportunities related to shopping by keep in their houses and on their seats. The scope of this project is too wide and it can easily implement for any kinds of the responsibilities of the stakeholders.

Implement start-up activities: The start-up activities of the project includes as the drafting for the website general appearance. It also includes the various activities such as; website hosting, acquisitions of business email address, hosting of the website. It also includes the addition of the cart software as well as website building software for utilizing. Therefore, the logo design and various other aspects are also includes in that particular stages that must be followed by this project as it’s start-up-activates.  The work break down structure will be particularly implemented as the project plan tool.   There are the following benefits that will be particularly offered by the project and these are; The offering streamlined and efficient financial management as the electronic records of the transactions will be available from the website.

Consultation and communication: During the implementation of the project the numerous members will be communicated by utilizing various methods as verbal, phone or video, in person and various other kinds of the electronic methods it also includes emails reports for making the list as well as discussion s of board members among the other participants. The communication among the team members is considered as the mandatory aspects for the information passing related to the plans of the projects. It also includes the passing of the information related to the updates of the information to the juniors. In this entire communication the project manager performing the proactive role in order to make sure that project is conducted according to the effective communication.

Monitoring the project appropriately: The tracking of the cost and time can be easily followed by the control mechanism of the project. The various issue’s prioritization is also includes in this. These processes includes as; the contingencies handling which are occurring in the project amicably implementation. The tracking of the major project milestones by using the proper documentation is also includes in this implementation of the project. The tracking of the key project milestones by using the proper documentation as well as for ensuring the external resources for controlling the project. By following and implementing such various activities this project can easily monitor and controlled.

Human resource management: The key and major role of the human resource management is to monitoring the individual and team performance. They are also accountable for optimizing the team performance as well as resolving conflicts that is indicated in the plan. The milestone is being delivered.

Development of the Human resource : In order to enhance the productivity of the organization the numerous methods cab ne utilized. It also includes the participant’s competency of the project and the interpersonal relations of the stakeholders. It also includes the job rotation, outdoor training among the seminars and lectures of the various groups on the development of the website. It also includes the creation of the design principals and assistant of the positions.

Finalise project including documentation, sign-offs and reporting

This project is finalized with the accurate and complete documentation that are required for any project according the legal and authentic documents.

PART B

Did the project result in the benefits defined in your business case?

Yes, there are the various benefits that have been resulted for this particular project and all of these benefits are listed below. Sometime these experiments have been tried surpassed the expectations of the customers. It includes;

·         Satisfaction of the customers; they were satisfied according to the results of their particular conveniences.

·         The sales have been improved.

·         The crowd in the stores has reduced effectively.

·         The price has been dropped particularly in various manners.

Did it achieve the objectives outlined in the terms of reference?

The major objectives of this project delivering the website related to online shopping that is used allow the orders of the customers. It also paid for the goods ordered by utilizing their credit cards and the mobile money that are available at the various platforms. This project of the website is only aimed at delivering the all kinds of the shopping. It always makes sure the milestones strict adherence and financial budget of the project that has been already drafted for this project.     

Did it operate within the scope of the terms of references?

In order to attain the goals the project has been driven by the urge that has been stipulated for its various functions such as inspection, however this activity has not been divert for its well defined scopes. The stringent reviews are subjected by the proposed activities of the numerous for the team implementation. The procedure is impacted by it before its adoptions. It is also utilized to conformity activities promotion that is required for the project scope establishments.   

Did the deliverables meet the criteria defined in the quality plan?

Usually, the website performance assessment by the internal officers and external officers’ quality and these are revealed that this website has the met the stipulated qualities for the website of e-Commerce. However it is also utilized for the suitable public and consumer use. The each user privacy is guaranteed as the particular attempts that are assigned by the third parties of the organization.  If the socket layers will secured it can be blocked that has been provided by the certificates of the SSL installed on the website.    

Was it delivered within the schedule outlined in the project plan?

The particular milestone that has been outlined in the project has been delivered within stipulated deadlines that have been accepted for the few of the hitches that are occurred here and there. The preliminary stage of the project has been covered within required stipulated deadline and three weeks that has been observed as the realization project workable outline. The planning stage of the project was slightly delayed by particular weeks and due to this the designers of the project were waiting for this particular task. The project’s final stage was fast tracked and it was performing accurately.    

Was it delivered within the budget outlined in the financial plan?

Most of the project expenses went as planned, and there were slight rises in the prices due to the inclusion of additional activities or the shift in market prices that only went in an upward manner, that is, increases. The preliminary stage recorded an increase of about $100 due to the inclusion of a survey program of the prospective customers on their expectations of the website and the future of online shopping in general. The survey guided the various stakeholders on what was to be included and what was not to be included in the website and the overall consumer expectation and therefore, was of great importance and could not be shelved.

Assessment Task 2

GANTT chart

Benefits for the project management

The Gantt chart is considered as the horizontal bar chart that has been developed as the control tool of the production in 1971 by Henery L.Gantt who was great social scientist and American engineer. There are the various benefits of the Gantt chart for the particular project. The various tasks can be combined by the timelines in to the single and one similar document. It also allows the stakeholders for the identification at where the teams are in processes and determine the independent elements for the project competition. In order to replace the meetings the Gantt chart can be used and it also used to improve the updates of the status.

PERT chart

Benefits for the project management

The project’s timeline graphical representation can be offered by the PERT chart. In the project task PERT chart allows to analyse according to the requirement of the complete task. It also includes the minimum time that is required for completing this whole project. It is also used to answering the question that is allows to the managers for creating the milestones of the projects. By applying the pert chart in between the milestones, one can identify any possible outcomes or barriers that the project may encounter. Another benefit of the pert chart is that it makes the analysis of a project easy. Project leaders or members who want to know the progress of the project or the stage the project is at can check the chart.

List and describe 4 types of documents

Business Plan: A business plan is an archive that helps with making way for a task by giving a firm establishment which makes a way for progress. Structure objectives for the task can likewise be created here through an accord building exercise with the partners of the undertaking. Key components of the business ought to be distinguished and contrasted with a real business case to guarantee the achievement of the undertaking.

Budgets

It is an archive that assists with evaluating the absolute expense of a task. It comprises of nitty gritty evaluations of all costs that are probably going to be caused during the task execution. It has gauges for work, material and activity costs.

Mission statement

It is a record that shows what the undertaking expects to accomplish. It helps in dynamic and empowers venture individuals to stay inside the set objectives of the undertaking. Organizational chart

It is an archive that helps with keeping authoritative records of the undertaking procedure. It tracks venture staff organization process that have been executed in the undertaking and the connection between the individuals from the task.

Describe the following principles / legislative requirements.

Equal Opportunity

It refers towards the strategy of giving equal opportunities of employment, promotion and pay to everyone without discrimination of sex colour race or disability

Occupational health and safety

Usually these are known as policies that has been put into place that assist in preventing the various injuries an illness at the workplace in order  ensuring the provision of a cleaner environment for worker

Employer rights and responsibilities

These are refers to the rights that employers have that allow them to appoint or dismiss workers depending on the performance of the workers while following the right procedures.

Anti-discrimination

It refers to the application of laws that prevent discrimination of people based on their gender, age, sex or due to disability.

Privacy laws

It refers to the laws that regulate the use of personal information of people which can be collected by the public or other organizations.

Copyright

It refers to the legal right that allows the inventor of certain work to determine if his work will be used by others and under what conditions and for what period.

Define the following project management terms.

Cost Management

It includes the particular procedures that is required for the incurred cost of the project that is formally paid, identified and approved. It also alludes to the procedure of the planning as well as controlling that is required for the project budget.

Dependency of Project management

It can prevents the project from the situation of the going over project

Issue of Project management

It includes the event that is currently affecting project ability for producing the required deliverables.

Business Case of Project management

It is the document that is highlight justification of the initiation of the project. The business problem description is also includes in it.

Procurement Management of Project management

It described the source of the product from the particular preferred supplier. The ongoing management of the supplier relationship is also includes in this.

Project Schedule of Project management

The planned date’s series that is required for the task and activities in order to be complete for achieving the milestones of the project.

Milestone of Project management

It includes the important even recognition within the project. Usually, it includes key project’s deliverable achievements.

Quality Planning of Project management

It includes the process for investigating the approach that is taken for ensure the deliverables quality and produced by the particular project.  

Request for proposal of Project management

It is referred as the document or archive that is issued by the project for group of the short listed suppliers. It allows the suppliers to submit the details of the project.

Risk Mitigation of Project management

I referred as the set of the actions that must be taken to avoid. It is based on its particular priority for transferring or mitigating the risk

Scope of Project management

The deliverables total aggregation that are produced by the suppliers are includes in it. It explains the importance of the project.

Stage-Gate of Project management

A checkpoint at the end of each project phase to ensure the project has achieved its stated objectives and deliverables as planned

Terms of Reference of Project management

It is the particular document that is outline for the project’s purposes. It also includes the manners in which the project can be structured easily.

Tender Document of Project management

It referred as the formal document that is included during the process of the tender.

Deliverable of Project management

It is considered as the project’s quantifiable outcome that is gained against the project’s partial achievement. It also refers to the project outcomes that allow the outcome of the project in order to achieve either partially or fully.