Report on What is technical writing/communication and how important it is in the workplace?

Ans. technical writing involves communication-related to the industry, business, and about all the products and services that include detailed information about the production, marketing, management, and delivery to customers. Technical writing includes different instructions, reports, memos, and letters that understood easily and quickly. Technical means more knowledge and expertise in the area. Technical writing can be verbal, nonverbal, and visual. Technical writing is prepared according to the workplace and its requirements. For a variety of reasons, technical writing is a significant factor in the work experience. Technical writing can be performed related to any technical problem related to any topic that affects the workplace and provides clear information.

Q 2. Identify and explain the 5 goals of effective technical writing?

Ans. 5 goals of effective technical writing include organization, accessible document design, accuracy, conciseness, and clarity. Clarity means that to deliver the message to every reader with clear terms. If the reader asks questions after technical writing, then it is sure that it is not clear, and the reader asks about clarification of technical writing. The company has to follow the clarity concept to avoid confusion for the customers. If the required information is not clear or given information is misleading then the business faces some problem. When the report able to answer who, what, when, where, why, and how then clarity target can be achieved.

The next goal is the conciseness that can be obtained by using easy and simple language. Technical writing must avoid using difficult terms. It must use easily understood words, the purpose of writing is to express, want to develop effective communication, and way of speech must be simple and easy. In the letters, reports, or memos, it is necessary to use simple words and develop short sentences instead of long. So more the information in a simple form, easy to understand by the reader.

Accuracy is the next goal for technical writing. It means that according to grammatical, sentence structure and mathematically, technical writing must be correct. If the company performs such grammatical or mathematical errors then their reputation is down. After establishing the technical writing piece, it is very important to proofread the whole document to check it’s all written errors and sort to before delivering it to the client.

The next goal is an organization which means that technical writing must be organized according to cause-effect, situation-problem-solution evaluation, classification, process description, chronological, and general or specific terms. So it is very important that technical writing must be organized according to workplace requirements and help in transfer the right information.

Accessible document design is the last goal of technical writing which means that the layout of the document must in page format.

In the report organization, the first thing is to inform the reader about the logical contents of the reports. The report must contain enough information that distinguishes all components. The document design consists of different sections in the report such as heading, subheading, technical section, academic, business-oriented, and features of the specific actions. For example, the report will first write about the situation, process and project and then issue analysis will be done in the second part. Document accuracy can be generalized and cultivated by the proper problem statement and preliminary outline. The examples of accuracy refer to correct learning process, grammar, vocabulary, and pronunciation. Accuracy defines learner levels of writing and speaking. Conciseness can be defined as a piece of communication such as auto mechanics and lighten process for clear words. The clarity in the report writing is the way to write prose that communicates effectively with the intended audience. The qualities of clear report writing include logical organization, precise word choice, and well-constructed sentences. 

Part 2: Q 1 using one of the notes –taking methods, identifies ways of plagiarism and different methods to avoid it.

In the research work, plagiarism is not a new term which means copied the other work and passes to others. Plagiarism scope also increases with the new technologies as many applications and software present that easily recognize the plagiarism and uncover the copy data. Plagiarism never accepted to any level. All type of plagiarism is not the same, concept of intentional and unintentional is very important to the regard of plagiarism degree. In the workplace, it is important to gather information about the plagiarism according to working requirements and create a difference between intentional and unintentional plagiarism.

Fortunately though, with proper note taking skills, plagiarism can be easily avoided. All it requires is a little bit of planning and caution as you gather your information.

·         Keep notes in the separate file

·         Always include Attribution

·         Copy passage directly into your notes

·         Consider Research tool

·         When you quote use quotation marks

·         Keep track of your own ideas

·         Keep your sources

According to different research studies, the plagiarism has many different types according to its performance and impact on the written material. Some major types of plagiarism include accidental plagiarism, mosaic plagiarism, inaccurate authorship, paraphrasing plagiarism, self or auto plagiarism, direct plagiarism, scoured based plagiarism, and complete plagiarism. These all types of plagiarism need to check before the final delivery of document and they have a different impact on the reader. Plagiarism is considered a wrong or negative impression about technical writing so all types of plagiarism must be detected and removed according to an accurate basis.

The note-taking process is an important activity for the students and there are a variety of reasons that can be highlighted. One of the most successful things while taking classes is the note-taking method that helps in preparing the review of key concepts and lecture. There are different note taking methods such as outline method, Cornell method, boxing method, charting method, and mapping method. The outline method is popular to organize the notes in the structured form and it helps in saving time for editing, reviewing, and organizing the document. The Cornell method is a unique method that uses different layouts of the page and divided into sections. The boxing method provides wide unknown gains with increasing popularity. The dedicated box is assigned in different sections that cut down the time for reading and reviewing the document. The charting method is an ideal method that involves information about the statistics in the table or spreadsheet form. The mapping method works for the organization of notes by dividing them into branches and then enable the relation between all the sections of topics. 

Part 3: a. prepares a detailed CV for the above advertisement

·         Abdulla Adel Alyafey

·         3024 Bosher, azziba

·         ABDULLAA.90@yahoo.com

·         0096899665041

·         0096898987075

Personal Particulars                                                                                                            :

Date of birth: 12-may -1975

Language speak: English & Arabic

Marital status: single

Driving license: Light

Objectives                                                                                                                                  :                                                                                                                                         

I want to utilize my skills for exploring new ways of performance and provide better guidance to all my team members. I also work effectively in a team and give my maximum efforts and share my knowledge according to working requirements. I want to develop such an environment in the working area that provides complete support and enhance the level of knowledge with each other.

Experience of technical writing/communication and how important it is in the workplace:

·         HR officer – Bank Muscat 2003 – 2007

·         Head of HR department – Oman Air 2007 - 2019

Education of technical writing/communication and how important it is in the workplace:

·         BS in HR – University of Bradford 1994 - 1998

·         Master in HR – Sultan Qaboos University 2000 – 2002

·         High school – Global Muscat School 1990 - 1993

GPA to data: 3.57/4

Computer skill of technical writing/communication and how important it is in the workplace s:

My skills are related to my work, I am a great expert in the MS office and can utilize all the tools and software that are a necessary part of the organizations

Skills of technical writing/communication and how important it is in the workplace:

·         Active listening

·         Communication

·         Team-working

Reference of technical writing/communication and how important it is in the workplace:

·         Mr. suleman Mohammed

·         Financial manager -Muscat bank

·         Suleman.MuscatBank@gmail.com

·         0096899899888

·         Mr. Faisal Saleh

·         Director Manger – Oman Air

·         Faisal.Omanair@hotmail.com

·         0096891991162