Organizational Approaches toward Managing Stress

                There are different factors causing jobs stress and three examples of organizational stress management are primary prevention, secondary prevention, and tertiary prevention. These management approaches are approved as effective management strategies. The aim of primary prevention strategies is used to prevent a stressful situation that can occur in the organization. In the secondary prevention Strategies, the monitoring of processes by an individual is considered for real-time application. In the tertiary prevention strategies, the reactive nature and minimization of stress are considered. The good example of these strategies is employee assistance programs that include effective tertiary prevention stress management strategies. The program includes therapy and counseling of employees. The other techniques used in this program is breaking of stressful event and season within the organization and how it can be handled. The program also includes a medical resource extended to the Employees. In the case of secondary stress management approaches the team building exercises are good examples. In these exercises, the employees are provided with social supports Network and they are empowered by new techniques of stress management on a daily basis. This process includes a predictable workflow that is designed based on the minimization of stresses and how an organization can prevent stress in the workplace. Biofeedback, hypnosis, and meditation is another stress management technique that can be used by an individual in the workplace. These techniques enable to maintain a stable emotional state even through the stressful situation. The best strategy is to have 15 to 20 minutes with deep relaxation to reduce stress and this strategy increases emotional distress, heart rate, and blood pressure. Another biofeedback approach for stress management in the organizations is to use physical indicators of stress. This process includes monitoring of Heartbeat, breath changes, and negative feelings. By actively controlling the breathing and acknowledging the body changes as a reaction of stress can be used to regulate the mood and to identify stresses. The Other example is the hypothesis approach for stress management in which recording in attending the therapy session provides a comfortable environment to reduce the stress. In this hypnotic induction, individuals can create a sense of relaxation and the subconscious effect of stresses can address (Siteman. com, 2008).

Question 2: Individual Approaches toward Managing Stress

Managing stress at the individual level required identification of sources of stresses. In some cases, the resources stress is not obvious but one can identify the sources by considering the issues and deadlines that generate worries, tensions, and pressure. The sources of stress can be individuals' personal attitude such as lack of proper planning, procrastination, poor time management, and low understanding about managing the stresses and work demands. The following three approaches can help an employee in individual stress management processes and these management approaches include time management, physical exercises, and relaxation (Zizek, Treven, & Čančer, 2013).

Time management to Managing Stress

Poor time management can lead to pressure and causes consequential stress. It could occur by an individual if stress is beyond measurement. In such a situation and circumstances, it becomes difficult to stay calm and focused. The planning and managing time to achieve the goals can reduce stress and pressure of deadlines. To manage the time properly and to reduce the pressure individuals should consider the goals and then allocate time according to the relevance of priority. For instance, a manager can create a daily planner that highlights all the needs and goals to be accomplished in a day. In this daily planner, he can distribute the time according to the task priorities and importance (Zizek, Treven, & Čančer, 2013).

Physical exercise to Managing Stress

Physical exercise plays a vital role in reducing and preventing the negative effects of stresses. The physical activities engage a person to relieve stress, to burn away the anger. Frustration and tension. According to a famous saying, exercises releases endorphins that can boost moods and enlightens variable destruction to be reduced from daily worries. The best examples of physical exercises include swimming, softball, walking, cycling, dancing, and physical activities that boost body hormones. The regular physical activities help the body in building up resistance against different pressures.

Relaxation to Managing Stress

Practicing different relaxation techniques is a great method to handle daily stresses. The rest and relaxation in the daily schedule include a break from all responsibilities and replenish lost strength. According to M. Smith, leisure activities bring joy and relaxation that slows down the heart rate and lower down the blood pressure. There are different types of relaxation techniques including deep breathing, tai chi, and meditation to yoga (Zizek, Treven, & Čančer, 2013).

1.      The organizational chart presented in figure 1 shows the mechanistic model and the hierarchical structure. The organization chart representing the business shows that in the company I am presently working as a sales representative. The AS Bryden And Sons Ltd is a wholesale company that includes selling of pharmaceutical products, personal care items, household food, fine wine and liquors, and frozen foods

2.      Two ways of the organizational design affecting the relationship with external companies are listed below,

1)      Authority and responsibility should be clearly defined. Because it has a positive effect on communication with external companies. For instance, international suppliers employees of the company have complete information about the chain of command and how to follow it. The staff members and personal workers are responsible to handle the orders and fill them. The members have outstanding skills in the marketing of the products and payment.

2)      It increases specialization in duties and task management. Specialization permits the organization to have complete focus on the particular skills and different sources to increase efficiency. It will positively affect the relationship between the company and external companies. For instance, in a small business, the owner is familiar with all the business products, orders, and representatives. There is possible if the items are not delivered practically. In such situations, customers direct contact with the sales representative and resolve the problem.

3.      Two advantages that the company might get based on its structures.

1)      The clear path to the advancement: the structure provided in figure 1 shows a clear advancement and progression for the employees to get through. In the structure, it normally shows replacement or retiring of a senior employee. It shows that the development of the company and employees moving in the company from a junior position to a superior position depends upon the organization structure. In the present case the junior employees, processing advancement must know subsequent steps and structure of the organization to clearly outline their objectives.

2)      The structure as provided in figure 1 also presents a clear outline for the communication. The lines are used to develop the relationship between subordinates and managers and shows communication directly between the workers and managers. This approach provides a representation of the working process. In this approach, the subordinates will know about the report and how to obtain the information and commands.

4.      According to the structure provided in figure 1, there is only one way of managers and supervisor role that induces impact on the design of the organization. The organization is achieving positive results through smoothening functions and running programs. The supervisors and managers organize the task and projects according to the basis of their job category and departmental conditions.

5.      The two advantages are listed below,

1)      Development of merchandiser report and then presenting directly to the warehouse manager.

2)      Analysis of sales and marketing plans and to increase the productivity and efficiency for the success of the organization.

References of Organizational Behavior

Citeman. com. (2008, 10 08). Individual and Organizational Approach in Managing Stress. Retrieved from www.citeman.com: https://www.citeman.com/4148-individual-and-organizational-approach-in-managing-stress.html

Zizek, S. S., Treven, S., & Čančer, V. (2013). Individual and Organizational Approaches to Overcoming Stress. Scientific Annals of Economics and Business, 60( ⬚ ), 1-18.