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Leadership And Management

General instructions

You are required to complete Task 2 with reference to IndoAust Jaya Project Brief and its additional resources.

Your policy must include the following as a minimum:

Part A – Scope

Outline the scope of your policy. This should include:

· Which parts of the organisation the policy applies to

· How the policy aligns with organisational goals and objectives

· The commitments the organisation is making in regards to sustainability

Refer to the case study you will need to read through the email briefing, the mission and vision statements and the information on sustainability at IAJ to scope your policy. (approx. 100 words)

Part B – Consultation Plan

Prepare a plan explaining which stakeholders you will consult with to develop and implement your policy and how this consultation will occur.

Read through the email briefing carefully to help you identify relevant stakeholders.

(approx. 100 words)

Stakeholder Communication Plan Template

Stakeholder

Method of Consultation

Consultation Topics

Part C – Strategies

Provide details of the specific environmental strategies that will be used. This should include:

· How you will minimise resource use and improving resource efficiency

· How you will reduce toxic material and hazardous chemical use

· What life cycle management approaches you will use

· What continuous improvement strategies will be in place

Look closely at the outcomes of the office review to help you choose appropriate strategies. You should also consider the sustainability commitments and mission and vision statements. (approx. 400 words)

Part D – Implementation Plan

Develop an implementation plan for your policy. This should include:

· The actions required

· Roles and responsibilities

· Timeframes

· Resources

· Potential barriers

· Communication plans

Look closely at the results of the office review to assist you. (approx. 300 words)

Implementation Plan

Action Steps

By Whom

By When

Resources and Support Available / Needed

Potential Barriers or Resistance

Communication Plan for Implementation

Part E – Performance Indicators

Develop at least five performance indicators for your policy.

Look closely at the mission and vision statements and sustainability requirements to assist you. (approx. 100 words)

Part F – Resource Efficiency Procedure

Construct a procedure that supports your policy for continuously improving resource efficiency. Your procedure should explain the step-by-step process to be followed. This should include:

· How resource efficiency targets are set

· How strategies to improve resource efficiency are implemented

· How you will monitor and evaluate the success of the strategies

· Specific roles and responsibilities

Look closely at the outcomes of the office review to assist you. (approx. 300 words)

Part G – Consultation

You conducted a consultation meeting with Caroline Materson the Corporate Manager at IAJ. IAJ does not currently have a sustainability policy that applies to its corporate office environment.

List the key discussion points of the new sustainability policy and specific roles and responsibilities along with any appropriate suggestions. (approx. 50 words)

Part H – Monitoring and evaluation

An audit will take place and you had to plan for the audit and review process of the organisation’s document standards. The audit will seek to measure the extent to which the targets or performance indicators are being met. It should also identify any opportunities for improvement.

The audit process is to be conducted in collaboration and consultation of key stakeholders.

Start by developing your audit questions. These are the questions that you hope your review will answer. The questions should be relevant to the document performance indictors you set. The following are some examples of audit questions:

· Has the target been met?

· What prevented the targets from being met?

· Are employees aware of the requirements?

· Are procedures being followed?

· Have record keeping processes been followed?

You should have at least three questions relating to the performance standards associated with your policy.

Next, draw a flow chart showing the audit or review process. This process should explain how you intend to answer your audit questions. Include the types of evidence you will review. Remember to include consultation with the key stakeholders.

Finally, construct a draft email to one of the key stakeholders. In your email, explain the audit you are conducting and why and ask the stakeholder to contribute. You will need to develop specific questions for the stakeholder asking them to provide evidence that will help you to answer your audit questions. (approx. 300 words)

To:

Cc:

Subject:

Part I – Evaluation report

Prepare a report for management explaining the outcomes of the policy. Also include in what changes you will make to the policy as a result of your findings. (approx. 200 words)

Part J – Recording systems

Explain how you will store and maintain records relating to the policy and who is responsible for this. (approx. 200 words)

Part K – References

Create a reference list showing both the internal and external sources of information that you used to prepare your policy. (approx. 100 words)

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