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Bellevue Youth Theater Expansion • 167

City of Bellevue, Washington, “Bellevue Youth Th eater Expansion.” Copyright © in the public domain.

RFP #07-123 Bellevue Youth Th eatre Expansion

City of Bellevue Proposal Information: Submit Proposals To:

Proposal Number: RFP #07-123 City of Bellevue Service First Desk 1st fl oor Attn: Contracting Services 450 – 110th Ave NE Bellevue, WA 98009-9012

Proposal Name: Bellevue Youth Th eatre Expansion

Date Issued: May 15, 2007

Contact Person: Ken Kroeger, Project Manager

Email: kkroeger@bellevuewa.gov CLEARLY MARK ENVELOPE WITH “RFP #07-123”Proposals Due: May 31, 2007 2:00 PM

General Information: Th e City of Bellevue (City) is located three miles east of Seattle, between Lake Washington and Lake Sammamish, and about ten miles west of the foothills of the Cascade Mountains. Th e City’s resident population of ~117,000 and daily workforce of ~121,000 make it Washington’s fi fth-largest city. Bellevue is a prosperous, increasingly diverse city that has evolved from a “bedroom community” into the economic and cultural hub of the Seattle area’s Eastside. Th e City has developed its downtown core into a major business and retail center while maintaining the safe, comfortable family neighborhoods for which it has long been popular.

Th e Parks & Community Services Department is dedicated to providing a healthy community through an in- tegrated system of exceptional parks, open space, recreation, cultural and human services programs. Bellevue’s nationally-accredited Parks & Community Services Department won the 2005 National Gold Medal Award for Excellence in Park and Recreation Management. NOTICE: Notice is hereby given that proposals will be received by the City of Bellevue, Washington, for RFP #07-123: Bellevue Youth Th eatre Expansion by fi ling with the City at the above location.

PURPOSE: Bellevue Parks & Community Services Department (Parks) is soliciting requests for proposals from qualifi ed fi rms to provide design and engineering services for the renovation and expansion of the Bellevue Youth Th eatre (BYT).

Bellevue Youth Theater Expansion

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BRIEF SCOPE OF SERVICES (Additional Detail listed in Attachment “A”): Th e BYT project will require the consulting team to work closely with City Staff and the BYT Advisory Board in order to complete the program analysis, verify space requirements, and develop potential phasing strategies. Th e project will include schematic, design development, construction documentation, bidding, and construction administration phases. In addition, a public outreach process to solicit and distribute information to the immediate neighborhood and greater community at large will need to be included.

QUALIFICATIONS: Th e proposed Scope of Work to include all work needed to fully address the design, permitting, marketing, and construction of the Bellevue Youth Th eatre renovation and expansion. Team expertise shall include, but not be limited to:

• Knowledge of Th eatre Design and Construction • Public Outreach and Presentation(s) • Marketing/Graphic Illustration • Site and Building documentation/“as-built” (documentation of existing conditions) • Architecture and Site Design • Engineering (Civil, Mechanical, Electrical, Plumbing, Traffi c, and Structural) • Construction and Bid Documentation (including Cost and Construction Estimating) • Knowledge of relevant Building and Site Codes • Knowledge of COB and other associated Permit Requirements • Knowledge of Public Bidding Requirements • Value Engineering • Construction Administration, including, Project Closeout and “As-Built” coordination

SUBMITTAL REQUIREMENTS: Th ree (3) bound-completed proposals, one (1) unbound completed pro- posal, and one (1) .pdf format electronic fi le (on a readable CD) must be received by the date and time listed. No more than 25 pages, double-sided, will be accepted. Th e City, at its discretion, may make additional copies of the proposal for the purpose of evaluation only. Th e original proposal will include original signatures, in ink, by authorized personnel, on all documents that require an authorized signature. Proposals shall be bound (8.5”x11”) such that they lay fl at when opened.

SIGNATURES: Proposals shall be signed by one of the legally authorized offi cers of said corporation. If awarded the contract, the Contract shall also be so executed.

QUESTIONS: Upon release of this RFP, all vendor communications should be directed in writing via e-mail to the Project Manager listed below. Unauthorized contact regarding this RFP with other City employees may result in disqualifi cation. Any oral communications will be considered unoffi cial and non-binding on the City. Questions should be e-mailed no later than 5pm, Th ursday, May 24th. Questions and answers will be sent electronically, and posted on the City’s website no later than Tuesday, May 29th. Th e Project Manager for this RFP will be:

Name: Ken Kroeger—Project Manager Address: City of Bellevue—Parks & Community Services Department 450 – 110th Ave NE Bellevue, WA 98004 E-mail: kkroeger@ bellevuewa.gov

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EVALUATION CRITERIA & PROCESS: Th e objective is to select the vendor most qualifi ed to provide the services outlined in this request. Evaluations will be based on the criteria listed below, which may be weighted as deemed appropriate by the review team/panel. All proposals will be evaluated using the same criteria:

Responsiveness, Quality, and Completeness of Proposal • Are all the forms completed and everything included that was required by the RFP • Th e quality of written material and presentation, relevant experience, answers to questions, and

overall organization • Clarity of responses

Experience/Qualifi cations/Creativity • Experience working within the requested services arena • Experience working with municipalities • Ability to successfully complete the scope of services on time and within budget • Ability to successfully work with City staff • References • Does the selected team have proven capability to deliver strong and innovative solutions

that respond to key issues (Demonstrate capabilities in proposals)

Scope of Services • Does the vendor understand what it will take to successfully achieve the goals and objectives of

the requested services • Did the vendor propose any revisions and/or changes to the Scope of Services that would better

serve the City

Communication • Vendor’s ability to conduct public outreach meetings and solicit input • Vendor’s ability to communicate ideas, reports, and vision(s) in a clear and concise format • Success of the project will rely on input from the community and from potential partners—how