Capstone exercise excel 2016 chapter 1

Microsoft®

Excel 2016 Comprehensive

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Series Editor Mary Anne Poatsy Mulbery | Davidson

Series Created by Dr. Robert T. Grauer

(ex•ploring) 1. Investigating in a systematic way: examining. 2. Searching into or ranging over for the purpose of discovery.

S E R I E S

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ISBN 10: 0-13-447944-0 ISBN 13: 978-0-13-447944-6

Dedications

For my husband, Ted, who unselfishly continues to take on more than his share to support me throughout the process; and for my children, Laura, Carolyn, and Teddy, whose encouragement and love have been inspiring.

Mary Anne Poatsy

I dedicate this book to three people who had a significant impact on my career. Penny Sumpter, my high school business teacher, taught me about professionalism and paying attention to details; she inspired me to become a business educator. Dr. Amanda Copeland, the department chair while I completed my bachelor’s degree, was an excellent mentor and visionary. Barbra Hoge, my first department chair at Utah Valley State College, was a strong leader and advocate for her faculty; her leadership serves as a role model for me in my capacity as department chair today.

Keith Mulbery

I dedicate this book in loving memory of my grandfather Laurence L. Leggett. A passionate lifelong educator, gifted musician, and incredible role model. I will never forget our time together. I strive every day to make you proud.

Jason Davidson

To my husband Dan, whose encouragement, patience, and love helped make this endeavor possible. Thank you for taking on the many additional tasks at home so that I could focus on writing.

Amy Rutledge

iv About the Authors

About the Authors

Mary Anne Poatsy, Series Editor, Windows 10 Author Mary Anne is a senior faculty member at Montgomery County Community College, teaching various computer application and concepts courses in face-to-face and online environments. She holds a B.A. in Psychology and Education from Mount Holyoke College and an M.B.A. in Finance from Northwestern University’s Kellogg Graduate School of Management.

Mary Anne has more than 12 years of educational experience. She is currently adjunct faculty at Gwynedd-Mercy College and Montgomery County Community College. She has also taught at Bucks County Community College and Muhlenberg College, as well as conducted personal training. Before teaching, she was Vice President at Shearson Lehman in the Municipal Bond Investment Banking Department.

Dr. Keith Mulbery, Excel Author Dr. Keith Mulbery is the Department Chair and a Professor in the Information Systems and Technology Department at Utah Valley University (UVU), where he currently teaches systems analysis and design, and global and ethical issues in information systems and technology. He has also taught computer applications, C# programming, and management information systems. Keith served as Interim Associate Dean, School of Computing, in the College of Technology and Computing at UVU.

Keith received the Utah Valley State College Board of Trustees Award of Excellence in 2001, School of Technology and Computing Scholar Award in 2007, and School of Technology and Computing Teaching Award in 2008. He has authored more than 17 textbooks, served as Series Editor for the Exploring Office 2007 series, and served as developmental editor on two textbooks for the Essentials Office 2000 series. He is frequently asked to give presentations and workshops on Microsoft Office Excel at various education conferences.

Keith received his B.S. and M.Ed. in Business Education from Southwestern Oklahoma State University and earned his Ph.D. in Education with an emphasis in Business Information Systems at Utah State University. His dissertation topic was computer-assisted instruction using Prentice Hall’s Train and Assess IT program (the predecessor to MyITLab) to supplement traditional instruction in basic computer proficiency courses.

Jason Davidson, Excel Author Jason Davidson is a faculty member in the College of Business at Butler University, where he teaches Advanced Web Design, Data Networks, Data Analysis and Business Modeling, and introductory information systems courses. He is the co-author of Exploring Microsoft Excel 2013 Comprehensive, Exploring Microsoft Office 2013 Volume 2, Exploring Microsoft Office 2013 Plus, and Exploring VBA for Microsoft Office 2013.

With a background in media development, prior to joining the faculty at Butler, he worked in the technical publishing industry. Along with teaching, he currently serves as an IT consultant for regional businesses in the Indianapolis area. He holds a B.A. in Telecommunication Arts from Butler University and an M.B.A. from Morehead State University. He lives in Indianapolis, Indiana, and in his free time enjoys road biking, photography, and spending time with his family.

Amy Rutledge, Common Features Author Amy Rutledge is a Special Instructor of Management Information Systems at Oakland University in Rochester, Michigan. She coordinates academic programs in Microsoft Office applications and introductory management information systems courses for the School of Business Administration. Before joining Oakland University as an instructor, Amy spent several years working for a music distribution company and automotive manufacturer in various corporate roles including IT project

About the Authors v

management. She holds a B.S. in Business Administration specializing in Management Information Systems, and a B.A. in French Modern Language and Literature. She holds an M.B.A from Oakland University. She resides in Michigan with her husband Dan and daughters Emma and Jane.

Dr. Robert T. Grauer, Creator of the Exploring Series Bob Grauer is an Associate Professor in the Department of Computer Information Systems at the University of Miami, where he is a multiple winner of the Outstanding Teaching Award in the School of Business, most recently in 2009. He has written numerous COBOL texts and is the vision behind the Exploring Office series, with more than three million books in print. His work has been translated into three foreign languages and is used in all aspects of higher education at both national and international levels. Bob Grauer has consulted for several major corporations including IBM and American Express. He received his Ph.D. in Operations Research in 1972 from the Polytechnic Institute of Brooklyn.

vi Brief Contents

Brief Contents

Office Office 2016 Common Features 2

Excel CHAPTER 1 Introduction to Excel 68 CHAPTER 2 Formulas and Functions 152 CHAPTER 3 Charts 198 CHAPTER 4 Datasets and Tables 262 CHAPTER 5 Subtotals, PivotTables, and PivotCharts 328 CHAPTER 6 What-If Analysis 396 CHAPTER 7 Specialized Functions 454 CHAPTER 8 Statistical Functions 510 CHAPTER 9 Multiple-Sheet Workbook Management 558 CHAPTER 10 Imports, XML, and Power Add-Ins 616 CHAPTER 11 Collaboration and Workbook Distribution 670 CHAPTER 12 Templates, Styles, and Macros 736

Excel Introductory Capstone Exercise (Chs. 1–4) 792 Excel Comprehensive Capstone Exercise (Chs. 5–12) 795

MICROSOFT OFFICE 2016 SPECIALIST EXCEL 799 GLOSSARY 807 INDEX 817

Application Capstone Exercises

Contents vii

Contents

Microsoft Office 2016 ■ CHAPTER ONE Office 2016 Common Features: Taking the First Step 2 CASE STUDY SPOTTED BEGONIA ART GALLERY 2 GETTING STARTED WITH OFFICE APPLICATIONS 4

Starting an Office Application 4 Working with Files 5 Using Common Interface Components 8 Getting Help 15 Installing Add-ins 17

HANDS-ON EXERCISES 1 Getting Started with Office Applications 19

FORMAT DOCUMENT CONTENT 24 Using Templates and Applying Themes 24 Modifying Text 26 Relocating Text 30 Checking Spelling and Grammar 32 Working with Pictures and Graphics 34

HANDS-ON EXERCISES 2 Format Document Content 37

MODIFY DOCUMENT LAYOUT AND PROPERTIES 42 Using Backstage View 42 Changing the Document View 44 Changing the Page Layout 45 Inserting a Header and Footer 48 Previewing and Printing a File 49

HANDS-ON EXERCISES 3 Modify Document Layout and Properties 51

CHAPTER OBJECTIVES REVIEW 56 KEY TERMS MATCHING 58 MULTIPLE CHOICE 59 PRACTICE EXERCISES 60 MID-LEVEL EXERCISES 64 BEYOND THE CLASSROOM 66 CAPSTONE EXERCISE 67

Microsoft Office Excel 2016 ■ CHAPTER ONE Introduction to Excel: Creating and Formatting

68 CASE STUDY OK OFFICE SYSTEMS 68 INTRODUCTION TO SPREADSHEETS 70

Exploring the Excel Window 70 Entering and Editing Cell Data 73

HANDS-ON EXERCISES 1 Introduction to Spreadsheets 79

MATHEMATICAL OPERATIONS AND FORMULAS 83 Creating Formulas 83 Displaying Cell Formulas 86

HANDS-ON EXERCISES 2 Mathematical Operations and Formulas 88

WORKSHEET STRUCTURE AND CLIPBOARD TASKS 93 Managing Columns and Rows 93 Selecting, Moving, Copying, and Pasting Data 98

HANDS-ON EXERCISES 3 Worksheet Structure and Clipboard Tasks 104

WORKSHEET FORMATTING 110 Applying Cell Styles, Alignment, and Font Options 110 Applying Number Formats 113

HANDS-ON EXERCISES 4 Worksheet Formatting 116

WORKSHEETS, PAGE SETUP, AND PRINTING 121 Managing Worksheets 121 Selecting Page Setup Options 123 Previewing and Printing a Worksheet 129

HANDS-ON EXERCISES 5 Worksheets, Page Setup, and Printing 131

CHAPTER OBJECTIVES REVIEW 135 KEY TERMS MATCHING 137 MULTIPLE CHOICE 138 PRACTICE EXERCISES 139 MID-LEVEL EXERCISES 145 BEYOND THE CLASSROOM 148 CAPSTONE EXERCISE 149

viii Contents

■ CHAPTER TWO Formulas and Functions: Performing Quantitative Analysis 152 CASE STUDY TOWNSEND MORTGAGE COMPANY 152 FORMULA BASICS 154

Using Relative, Absolute, and Mixed Cell References in Formulas 154

HANDS-ON EXERCISES 1 Formula Basics 158

FUNCTION BASICS 161 Inserting a Function 161 Inserting Basic Math and Statistics Functions 163 Using Date Functions 167

HANDS-ON EXERCISES 2 Function Basics 169

LOGICAL, LOOKUP, AND FINANCIAL FUNCTIONS 174 Determining Results with the IF Function 174 Using Lookup Functions 177 Calculating Payments with the PMT Function 180

HANDS-ON EXERCISES 3 Logical, Lookup, and Financial Functions 182

CHAPTER OBJECTIVES REVIEW 187 KEY TERMS MATCHING 188 MULTIPLE CHOICE 189 PRACTICE EXERCISES 190 MID-LEVEL EXERCISES 193 BEYOND THE CLASSROOM 196 CAPSTONE EXERCISE 197

■ CHAPTER THREE Charts: Depicting Data Visually 198 CASE STUDY COMPUTER JOB OUTLOOK 198 CHART BASICS 200

Selecting the Data Source 200 Choosing a Chart Type 202 Moving, Sizing, and Printing a Chart 214

HANDS-ON EXERCISES 1 Chart Basics 218

CHART ELEMENTS 224 Adding, Editing, and Formatting Chart Elements 225

HANDS-ON EXERCISES 2 Chart Elements 235

CHART DESIGN AND SPARKLINES 240 Applying a Chart Style and Colors 240

Modifying the Data Source 241 Creating and Customizing Sparklines 243

HANDS-ON EXERCISES 3 Chart Design and Sparklines 246

CHAPTER OBJECTIVES REVIEW 249 KEY TERMS MATCHING 251 MULTIPLE CHOICE 252 PRACTICE EXERCISES 253 MID-LEVEL EXERCISES 257 BEYOND THE CLASSROOM 260 CAPSTONE EXERCISE 261

■ CHAPTER FOUR Datasets and Tables: Managing Large Volumes of Data 262 CASE STUDY REID FURNITURE STORE 262 LARGE DATASETS 264

Freezing Rows and Columns 265 Printing Large Datasets 266

HANDS-ON EXERCISES 1 Large Datasets 270

EXCEL TABLES 275 Understanding the Benefits of Data Tables 275 Designing and Creating Tables 275 Applying a Table Style 280

HANDS-ON EXERCISES 2 Excel Tables 282

TABLE MANIPULATION 287 Creating Structured References in Formulas 287 Sorting Data 288 Filtering Data 290

HANDS-ON EXERCISES 3 Table Manipulation 295

TABLE AGGREGATION AND CONDITIONAL FORMATTING 302 Adding a Total Row 302 Applying Conditional Formatting 304 Creating a New Rule 309

HANDS-ON EXERCISES 4 Table Aggregation and Conditional Formatting 312

CHAPTER OBJECTIVES REVIEW 317 KEY TERMS MATCHING 318 MULTIPLE CHOICE 319 PRACTICE EXERCISES 320 MID-LEVEL EXERCISES 324 BEYOND THE CLASSROOM 326 CAPSTONE EXERCISE 327

Contents ix

■ CHAPTER FIVE Summarizing and Analyzing Data 328

CASE STUDY IVORY HALLS PUBLISHING COMPANY 328 SUBTOTALS AND OUTLINES 330

Subtotaling Data 330 Grouping and Ungrouping Data 333

HANDS-ON EXERCISES 1 Subtotals and Outlines 335

PIVOTTABLE BASICS 339 Creating a PivotTable 339 Modifying a PivotTable 343

HANDS-ON EXERCISES 2 PivotTable Basics 350

PIVOTTABLE OPTIONS 355 Filtering and Slicing a PivotTable 355 Creating a Calculated Field 359 Changing the PivotTable Design 362

HANDS-ON EXERCISES 3 PivotTable Options 364

DATA MODELING AND PIVOTCHARTS 369 Creating a Data Model 369 Creating a PivotChart 372

HANDS-ON EXERCISES 4 Data Modeling and PivotCharts 374

CHAPTER OBJECTIVES REVIEW 379 KEY TERMS MATCHING 381 MULTIPLE CHOICE 382 PRACTICE EXERCISES 384 MID-LEVEL EXERCISES 389 BEYOND THE CLASSROOM 392 CAPSTONE EXERCISE 393

■ CHAPTER SIX What-If Analysis: Using Decision-Making Tools 396 CASE STUDY PERSONAL FINANCE: BUYING YOUR

FIRST HOME 396 RANGE NAMES 398

Creating and Maintaining Range Names 398

HANDS-ON EXERCISES 1 Range Names 402

ONE- AND TWO-VARIABLE DATA TABLES 406 Creating a One-Variable Data Table 406 Creating a Two-Variable Data Table 410

HANDS-ON EXERCISES 2 One- and Two-Variable Data Tables 413

GOAL SEEK AND SCENARIO MANAGER 418 Determining Optimal Input Values Using Goal Seek 418 Using Scenario Manager 419

HANDS-ON EXERCISES 3 Goal Seek and Scenario Manager 424

SOLVER 428 Loading the Solver Add-In 428 Optimizing Results with Solver 429

HANDS-ON EXERCISES 4 Solver 435

CHAPTER OBJECTIVES REVIEW 440 KEY TERMS MATCHING 441 MULTIPLE CHOICE 442 PRACTICE EXERCISES 443 MID-LEVEL EXERCISES 447 BEYOND THE CLASSROOM 450 CAPSTONE EXERCISE 451

■ CHAPTER SEVEN Specialized Functions: Using Date, Logical, Lookup, 454

CASE STUDY TRANSPAYNE FILTRATION 454 DATE, LOGICAL, AND LOOKUP FUNCTIONS 456

Using Date Functions 456 Creating a Nested Logical Function 457 Using Advanced Lookup Functions 462

HANDS-ON EXERCISES 1 Date, Logical, and Lookup Functions 466

DATABASE FILTERING AND FUNCTIONS 471 Applying Advanced Filtering 471 Manipulating Data with Database Functions 475

HANDS-ON EXERCISES 2 Database Filtering and Functions 478

FINANCIAL FUNCTIONS 482 Using Financial Functions 482 Creating a Loan Amortization Table 484

HANDS-ON EXERCISES 3 Financial Functions 488

CHAPTER OBJECTIVES REVIEW 493 KEY TERMS MATCHING 494 MULTIPLE CHOICE 495 PRACTICE EXERCISES 496 MID-LEVEL EXERCISES 502 BEYOND THE CLASSROOM 506 CAPSTONE EXERCISE 507

x Contents

■ CHAPTER EIGHT Statistical Functions: Analyzing Statistics 510 CASE STUDY EDUCATION EVALUATION 510 MATH AND STATISTICAL FUNCTIONS 512

Using Conditional Math and Statistical Functions 512 Calculating Relative Standing with Statistical Functions 516

HANDS-ON EXERCISES 1 Math and Statistical Functions 520

DESCRIPTIVE STATISTICAL FUNCTIONS 525 Measuring Central Tendency 525

HANDS-ON EXERCISES 2 Descriptive Statistical Functions 531

INFERENTIAL STATISTICS 534 Loading the Analysis ToolPak 534 Performing Analysis Using the Analysis ToolPak 535 Creating a Forecast Sheet 538

HANDS-ON EXERCISES 3 Inferential Statistics 540

CHAPTER OBJECTIVES REVIEW 545 KEY TERMS MATCHING 546 MULTIPLE CHOICE 547 PRACTICE EXERCISES 548 MID-LEVEL EXERCISES 552 BEYOND THE CLASSROOM 555 CAPSTONE EXERCISE 556

■ CHAPTER NINE Multiple-Sheet Workbook Management: 558

CASE STUDY CIRCLE CITY SPORTING GOODS 558 MULTIPLE WORKSHEETS 560

Working with Grouped Worksheets 560 Inserting Hyperlinks 563 Managing Windows 565

HANDS-ON EXERCISES 1 Multiple Worksheets 569

3-D FORMULAS AND LINKED WORKBOOKS 574 Inserting Formulas and Functions with 3-D References 574 Linking Workbooks 577

HANDS-ON EXERCISES 2 3-D Formulas and Linked Workbooks 581

FORMULA AUDITS AND DATA VALIDATION 585 Auditing Formulas 586 Setting Up a Watch Window 589 Validating Data 590

HANDS-ON EXERCISES 3 Formula Audits and Data Validation 594

CHAPTER OBJECTIVES REVIEW 600 KEY TERMS MATCHING 602 MULTIPLE CHOICE 603 PRACTICE EXERCISES 604 MID-LEVEL EXERCISES 609 BEYOND THE CLASSROOM 612 CAPSTONE EXERCISE 613

■ CHAPTER TEN Imports, XML, and Power Add-Ins: Managing Data 616 CASE STUDY STOCK ANALYSIS 616 EXTERNAL DATA 618

Importing Data from External Sources 618 Managing Connections 624

HANDS-ON EXERCISES 1 External Data 627

TEXT MANIPULATION 630 Converting Text to Columns 630 Manipulating Text with Functions 631 Using Flash Fill 633

HANDS-ON EXERCISES 2 Text Manipulation 634

XML 638 Understanding XML Syntax 638 Importing XML Data into Excel 640

HANDS-ON EXERCISES 3 XML 642

POWER ADD-INS 644 Using Power Pivot Functionality 644 Importing Data with Power Query 646 Visualizing Data with Power View 648

HANDS-ON EXERCISES 4 Power Add-Ins 650

CHAPTER OBJECTIVES REVIEW 656 KEY TERMS MATCHING 657 MULTIPLE CHOICE 658 PRACTICE EXERCISES 659 MID-LEVEL EXERCISES 664 BEYOND THE CLASSROOM 666 CAPSTONE EXERCISE 667

Contents xi

Application Capstone Exercises

Excel Introductory Capstone Exercise (Chs. 1–4) 792

Excel Comprehensive Capstone Exercise (Chs. 5–12) 795

MICROSOFT OFFICE 2016 SPECIALIST EXCEL 799

GLOSSARY 807

INDEX 817

■ CHAPTER ELEVEN Collaboration and Workbook Distribution: 670

CASE STUDY MARCHING BAND SENIOR DINNER 670 WORKBOOK CUSTOMIZATION 672

Customizing Excel Options 672 Changing Properties 677

HANDS-ON EXERCISES 1 Workbook Customization 680

COLLABORATION 683 Inserting Comments 683 Sharing and Merging Workbooks 686 Tracking Changes 690

HANDS-ON EXERCISES 2 Collaboration 694

WORKBOOK INFORMATION 701 Checking for Issues 701 Protecting a Workbook 705

HANDS-ON EXERCISES 3 Workbook Information 709

WORKBOOK DISTRIBUTION 713 Saving a Workbook in Different Formats 713 Sending a Workbook to Others 715

HANDS-ON EXERCISES 4 Workbook Distribution 719

CHAPTER OBJECTIVES REVIEW 722 KEY TERMS MATCHING 724 MULTIPLE CHOICE 725 PRACTICE EXERCISES 726 MID-LEVEL EXERCISES 730 BEYOND THE CLASSROOM 733 CAPSTONE EXERCISE 734

■ CHAPTER TWELVE Standardizing Workbooks 736

CASE STUDY STAFF ACCOUNTING SERVICES 736 TEMPLATES, THEMES, AND STYLES 738

Selecting a Template 738 Applying Themes and Backgrounds 739 Applying Cell Styles 741

HANDS-ON EXERCISES 1 Templates, Themes, and Styles 745

CUSTOM TEMPLATES AND WORKBOOK PROTECTION 749 Creating and Using a Template 749 Protecting a Cell, a Worksheet, and a Workbook 750

HANDS-ON EXERCISES 2 Custom Templates and Workbook Protection 755

MACROS 761 Creating a Macro 761 Creating Macro Buttons 764 Setting Macro Security 766

HANDS-ON EXERCISES 3 Macros 768