Cebit australia 2017 exhibitor list

Manage Benefits- Adv. Diploma - Project Management

Details of Assessment

Term and Year

Time allowed

Assessment No

1

Assessment Weighting

100%

Assessment Type

Program Benefits Analysis

Due Date

Week 8

Room

Details of Subject

Qualification

BSB61218 Advanced Diploma of Program Management

Subject Name

Manage Benefits

Details of Unit(s) of competency

Unit Code (s) and Names

BSBPMG623 Manage Benefits

Details of Student

Student Name

College

Student ID

Student Declaration: I declare that the work submitted is my own and has not been copied or plagiarised from any person or source. I acknowledge that I understand the requirements to complete the assessment tasks. I am also aware of my right to appeal. The feedback session schedule and reassessment procedure were explained to me.

Student’s

Signature: ____________________

Date: _____/_____/_________

Details of Assessor

Assessor’s Name

Assessment Outcome

Assessment Result

|_| Competent |_| Not Yet Competent

Marks

/100

Feedback to Student

Progressive feedback to students, identifying gaps in competency and comments on positive improvements:

Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student.

|_| Student attended the feedback session.

|_| Student did not attend the feedback session.

Assessor’s

Signature: ___________________

Date: _____/_____/________

Purpose of the Assessment

The purpose of this assessment is to assess the student in the following learning outcomes:

Competent

(C)

Not Yet Competent

(NYC)

1.1 Define and communicate expected short- and long-term benefits and trade-offs with pertinent stakeholders

1.2 Monitor and evaluate internal and external program contexts for circumstances that may require changes to the expected benefits

1.3 Periodically review expected benefits and trade-offs and confirm or update

2.1 Define and agree benefits measurement approach with pertinent stakeholders

2.2 Devise and agree benefits delivery approach with pertinent stakeholders

2.3 Assign and have accepted ownership of benefits delivery

2.4 Periodically review, confirm and update benefits measurement approach and benefits delivery approach

3.1 Assess deliverables from constituent projects in accordance with the benefits measurement approach

3.2 Measure and report progress toward delivery of expected benefits with pertinent stakeholders

3.3 Address variances in delivery of expected benefits

Assessment/evidence gathering conditions

Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student can only achieve competence when all assessment components listed under “Purpose of the assessment” section are recorded as competent. Your trainer will give you feedback after the completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.

Resources required for this Assessment

1. Computer with relevant software applications and access to internet

1. Weekly eLearning notes relevant to the tasks/questions

Instructions for Students

Please read the following instructions carefully

· This assessment has to be completed |X| In class |_| At home

· The assessment is to be completed according to the instructions given by your assessor.

· Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within two weeks of the assessment due date. All other feedback will be provided by the end of the term.

· Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.

· If you are not sure about any aspects of this assessment, please ask for clarification from your assessor.

· Please refer to the College re-assessment for more information (Student Handbook).

PERFORMANCE OBJECTIVE

Students will apply analytical skills to identify and articulate program benefits, prioritise benefits using decision making skills, use evaluation skills to measure and assess program benefits performance, and negotiate agreed approaches with stakeholders.

INSTRUCTIONS ON SUBMISSION REQUIREMENTS

· You are required to use the program governance plan template attached and follow the assessment structure to design a Program Benefits Analysis Tool for an organisational program management. You are to follow the layout of the template (but allowed to include additional templates) and complete all the sections of the template for the management of benefits.

· To complete this program benefits analysis, you have two options: 1) you may wish to select the organisation of your choice (where you may be working in a program), or 2) select the case organisation scenario that is mentioned within this assessment.

· You are required to submit a hard copy of the assessment by the due date mentioned in cover page.

· There are no specific word limits on the program benefits analysis but you must ensure you complete all tasks within the template and the assessment structure.

CASE ORGANISATION FOR THE PROGRAM (if not using your own organisational program)

Project Organisation: CEBIT Australia

Website: http://www.cebit.com.au/

(Information partly sourced from CEBIT’s website)

CeBIT is the focal point for the Asia Pacific business technology industry. Across both the exhibition and conference, CeBIT Australia is the leading marketplace for current and future business technology.

This year CeBIT Australia is celebrating its 17th year and in that time it has truly cemented its position as the business technology event for the region, attracting thousands of technology professionals from Government, enterprise, SMEs and start-ups.

Same as previous years, CeBIT is organising APAC’s largest & longest running B2B technology exhibition & conference with 15k technology professionals from enterprise, government, SME & start-up to join the program event.

The program event has truly cemented its position as the business technology event for the region, attracting thousands of technology professionals from Government, enterprise, SMEs and start-ups.

The NSW Government are the Official Partner of CeBIT Australia and we are also supported by the City of Sydney amongst other organisations. CeBIT Australia is organised by Hannover Fairs Australia, part of the government owned Deutsche Messe group. With our return in last year to Darling Harbour at the impressive new ICC Sydney facility, CeBIT Australia attracted over 15,000 attendees from Australia’s most important organisations.

Details of the program event

CeBIT focuses on three main pillars, which will be demonstrated at the program event:

Content & Learning: Over 230 presenters gave incredible insights into topics including cyber security, big data, cloud, fintech, mobility, IoT, digital health, egovernment, women in technology, innovation, next generation technologists, SME business growth and much, much more! Our international keynotes included cyber security doyen Eugene Kaspersky and Randi Zuckerburg, former marketing head at Facebook.

Product Discovery: More than 320 companies demonstrated their capabilities in the CeBIT Australia exhibition. The range of exhibiting companies gives visitors a unique view of the latest in business technology. The exhibition is supported by showfloor content and features to bring the technology to life.

Collaboration & Networking: The Exhibition Networking Drinks allow all attendees to mix in a relaxed atmosphere at the end of day two. The 2017 event also saw the ACS launch their annual Digital Pulse report. The CeBIT Black VIP Evening brought together 500 of the leading business and government technologists. The evenings allowed them to network and learn from a range of forward looking presentations.

Details on Last Year Program Event

In last year’s program event CeBIT Australia 2017 delivered 313 exhibitors, 15,559 attendees, International Keynotes including Eugene Kaspersky, 8 conferences, 6 Strategic Panels, 3 Showfloor Theatres, Networking events, StartUp zone, conference & PitchFest.

Program Event & Project for the Event: Since CeBIT is a big organisation that organises massive learning and networking event for business and community it would be suitable for you to clearly look into the details of the projects associated with the program.

The event is expected to be in ICC Sydney at Darling Harbour and run for the 3 days. Due to the significant size of the program event, the management of the organisation has broken down this event into several sub-projects such as:

· Venue & Event Security Project

· Ticketing, Website, Stall Sales, Advertising and Social Media Project

· Stage Management, Backstage and Dressing Room project

· Sound, Video and Lights Project

· Cleanliness and Maintenance Project

· Food and Beverage Project

· Finance and Accounting Project

· Media and VIP Guest Management Project

· Transportation & Delivery Project

Being a manager of the program organisation, you are required to identify and articulate program benefits, prioritise benefits using decision making skills, use evaluation skills to measure and assess program benefits performance, and negotiate agreed approaches with stakeholders.

CONTEXT AND SITUATION

You are working in one of the Program Department of the organisation and your Senior Program Manager has asked you to design and analyse the program benefits of that program. If you have chosen to use your own organisation, you may think of the program that relates with your organisation.

Your trainer will play the role of the Senior Program Manager and expects you to submit a program benefits analysis following the Assessment Structure and using the template attached.

ASSESSMENT STRUCTURE & MARKING CRITERIA

(for trainer use only)

The assessor is required to use the marking rubric below to assess the learner performance in each task as mentioned.

TASK DETAILS

MARK ALLOCATED

MARK RECEIVED

TASK 1: PROGRAM NAME & TITLE

5

TASK 2: PROGRAM SCOPE

5

TASK 3: PROGRAM STAKEHOLDERS

5

TASK 4: DEFINE PROGRAM BENEFITS
5

TASK 5: PROGRAM COMMUNICATION ACTIVITIES

5

TASK 6: BENEFITS MEASUREMENT APPROACH & REALISATION

5

TASK 7: BENEFITS DELIVERY APPROACH

5

TASK 8: OWNERSHIP OF BENEFITS DELIVERY

5

TASK 9: PROGRAM BENEFIT OBJECTIVES

5

TASK 10: BENEFITS ANALYSIS

15

TASK 11: BENEFITS STATEMENT

5

TASK 12: BENEFITS REGISTER

10

TASK 13: POTENTIAL RISKS TO BENEFITS REALISATION

10

TASK 14: BENEFITS PROFILE IN DETAIL

10

APPENDIX & REFERENCES

5

TOTAL

100

Program Benefits Analysis template follows next page.

PROGRAM BENEFITS ANALYSIS FOR XXX
Submitted by:

TASK 1: PROGRAM NAME & TITLE (use SMART method to clarify the program title with all project timelines and deliverables)

TASK 2: PROGRAM SCOPE

(State the scope of the program (what is in and out of scope), keeping in mind that scope items in a program will relate to business results, not tactical delivery items)

SCOPE IN

·

·

·

SCOPE OUT

·

·

·

TASK 3: PROGRAM STAKEHOLDERS (Identify the pertinent stakeholders for this program that you are managing)

Stakeholder Type

How is this stakeholder group affected by your program?

Specify any roles and responsibilities of this stakeholder group (if any)

TASK 4: DEFINE PROGRAM BENEFITS
(In this section you are required to explain to your stakeholder on how short- and long-term benefits will be managed)

TASK 5: PROGRAM COMMUNICATION ACTIVITIES

(In this task you are required to communicate expected short- and long-term benefits and trade-offs with pertinent stakeholders as defined in previous task. Using any of the methods such as Meeting, Reporting, Distribution of published document, or Electronic Mail, communicate to the stakeholders. A sample template for meeting agenda and minutes is being provided but you may wish to use other communication methods as well)

MEETING AGENDA
Meeting Name:
Date of Meeting: (MM/DD/YYYY)
Time:
Meeting Facilitator:
Location:
1. Meeting Objective
2. Attendees
Name
Department/Division
E-mail
Phone
3. Meeting Agenda
Topic

Owner

Time

4. Pre-work/Preparation (documents/handouts to bring, reading material, etc.)
Description

Prepared by

MEETING MINUTES
1. Agenda and Notes, Decisions, Issues
Topic

Owner

Time

2. Action Items
Action

Owner

Due Date

3. Next Meeting (if applicable)
Date: (MM/DD/YYYY)

Time:

Location:

Objective:

TASK 6: BENEFITS MEASUREMENT APPROACH & REALISATION

(In this task you are required to discuss the baseline measurements and agreeing targets/KPIs. Baseline measurements identify the current performance of an operation so that improvements can be measured)

TASK 7: BENEFITS DELIVERY APPROACH

(In this task you are required to highlight the approaches you are undertaking for benefits delivery)

TASK 8: OWNERSHIP OF BENEFITS

In this section you are required to analyse and discuss on the benefits ownership. To complete this you will need to address the following:

· Engagement with Benefits Owners

· Roles and benefit accountabilities

· Business problems to be resolved

TASK 9: PROGRAM BENEFIT OBJECTIVES (Highlight at least 3 objectives of the program benefits)

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Manage Benefits, Assessment No.1v1.0, Last updated on 11/06/2019 Page 1

TASK 10: BENEFITS ANALYSIS (You are required to conduct a Cost benefit analysis or a Social cost benefit analysis or both analysis depending on the choice of your program. You may wish to use a template for the quantitative cost benefit analysis. Free templates on cost benefit analysis can be found on the Internet. Or you can use the one linked here https://www.smartsheet.com/free-cost-benefit-analysis-templates . For the social cost benefit analysis, you will need to analyse the social benefits and the costs)

TASK 11: BENEFITS STATEMENT

(In this task you are required to provide statements in regards to the Benefits/outcomes and DIS-Benefits. You are also required to mention the benefit and DIS-Benefit types and how the benefits are likely to occur for the stakeholders and sponsors)

Benefit

Expected benefit outcome

Benefit Type

Where will the benefit occur?

Who will be affected?

DIS-benefit

Expected outcome

Benefit Type

Where will the DIS-benefit occur?

Who will be affected?

TASK 12: BENEFITS REGISTER

(In this task you are required to complete the following register to periodically review expected benefits and trade-offs. To prepare the register you may use the definitions provided after the register. A sample has been provided in the first row)

Benefit Title and Description

Link to Objectives (Project, Business, Strategic)

Planned Outcome

Stakeholders and Beneficiaries

Program/Project Name

Measure Description & Expected Result

Baseline Measure

Actual Measures

Status

Expected Realization Date

Reduce the time for managers to fill vacant positions

Improve processes and strengthen relations with clients

The process for approving, posting and recruiting for open positions will be streamlined, reducing the amount of time it takes to fill a vacant position, ensuring continuous University services during employee turnover

Hiring Managers, departments and employees on campus using services impacted by employee turnover, applicants, recruiters

Recruitment System Implementation

Measurement: average # of days across all vacant positions from employee's last day of work to the first day the new employee starts work; Expected Result: less than one month

Baseline measurement before new system implementation is an average of 3 months

Jan 15, 1991: 2 months

On Track

1-Jan-92

Use the definitions below to complete the benefits register above:

1. Benefit Title and Description – A title and brief description of the desired benefit

2. Link to Business Objectives – Document or link to University, departmental, or IT strategies this benefit aligns to, and how

3. Planned Outcome – What changes will take place, and what will the results look like, in order to achieve the benefit (“Benefit Vision”)

4. Stakeholders and Beneficiaries – Individuals or groups who will be impacted by and/or benefit from the Planned Outcome.

5. Program/Project Name – The name of the program, project(s), or initiative(s) that will deliver the Planned Outcome

6. Measure Description & Expected Result – What measurement will be used to gauge progress and success in achieving the benefit? What value is required to be deemed a success?

7. Baseline Measure – What was the value of the measure before work started?

8. Actual Measures – What are the actual measurement results and the date taken?

9. Status – High level status of the progress achieved to date, based on progress measurement versus elapsed time, to deliver the Planned Outcome.

Realized = Benefit has been realized. Actual result matches expected.

On Track = On Schedule for realizing benefit.

Warning = Some risk towards realizing benefit.

Critical = Benefit realization will not be met."

10. Expected Realization Date – Year and month originally planned for completion of Planned Outcome.

TASK 13: POTENTIAL RISKS TO BENEFITS REALISATION

(In this section you as a program manager need to identify and address the potential risks (at least 3 potential risks) that could lead to this benefit not being realised. It is important to ensure that these risks are transferred to the project/programme or business area’s risk register as required)

You are to analyse the identified risks using the scales below and provide countermeasure to tackle these risks

· Likelihood (1 very low to 5 very high)

· Impact on Benefit (1 very low to 5 very high)

TASK 14: BENEFITS PROFILE IN DETAIL

No.

Benefit
Senior Benefit Owner

Operational Benefit Owner

Benefit to be Measured

Method of Measurement

Baseline Value

Target Value

Measurement Dates

Measurement to be done by

Actual Value at date measured

Baseline

Actual(s)

Overall Benefit Ranking

Benefit Category

Dependency on Other Benefits

Benefit Priority

(1 very low to 5 very high)

Likelihood of Failure

(1 very low to 5 very high)

Overall Risk Rating

(Priority x Likelihood of Failure)

Relevant PSA/ Departmental Targets

How does the benefit meet the target?

Actions Required

Responsibility for actions

Expected Outcomes

Start Date

End Date

Potential Risks

Likelihood

1 Low – 5 High

Impact on Benefit

1 Low – 5 High

Countermeasures

Responsibility for Countermeasures

APPENDIX (Attach Program Drafts, Plans, Images, Pictures, or any other attachments)

REFERENCES (List references and sources used in the benefits analysis. Use the Harvard method for referencing)