Dgi data governance framework pdf

DGI Data Governance Framework

Chapter 10

we continue to enhance our knowledge and understanding about IG best business practices, and how good data governance can ensure that downstream negative effects of poor data can be avoided and subsequent reports, analyses, and conclusions based on reliable, and trusted data could be achieved. From the risk management perspective, data governance is a critical activity that supports decision makers and can mean the difference between retaining a customer and losing one. On the same token, protecting your business data is protecting the lifeblood of your business, and improving the quality of the data will improve decision making, foster compliance efforts, and yield competitive advantages; thence business profits would be earned. To provide meaningful support to business owners, the Data Governance Institute has created a data governance framework, a visual model to help guide planning efforts and a logical structure for classifying, organizing, and communicating complex activities involved in making decisions about and taking action on enterprise data.

Q1: With this framework in mind that allows for a conceptual look at data governance processes, rules, and people requirements identify and name the 10 levels of the DGI Data Governance framework from the Data Governance Institute?

Chapter 11 – According to the authors, privacy and security go hand in hand; and hence, privacy cannot be protected without implementing proper security controls and technologies. Today, organizations must make not only reasonable efforts to offer protection of privacy of data, but also must go much further as privacy breaches are damaging to its customers, reputation, and potentially could put the company out of business. As we continue learning from our various professional areas of practice, its no doubt that breaches have become an increasing concern to many businesses and their future operations. Taking Cyberattacks proliferation of 2011 into context, security experts at Intel/McAfee discovered huge series of cyberattacks on the networks of 72 organizations globally, including the United Nations, governments and corporations.
Q2: From this research revelation in our chapter 11, briefly state and name the countries and organizations identified as the targeted victims?

CONTENTS PREFACE

ACKNOWLEDGMENTS

PART ONE—Information Governance Concepts, Definitions, and Principles

CHAPTER 1 The Onslaught of Big Data and the Information Governance

Imperative

Defining Information Governance

IG Is Not a Project, But an Ongoing Program

Why IG Is Good Business

Failures in Information Governance

Form IG Policies, Then Apply Technology for Enforcement

Notes

CHAPTER 2 Information Governance, IT Governance, Data Governance:

What's the Difference?

Data Governance

IT Governance

Information Governance

Impact of a Successful IG Program

Summing Up the Differences

Notes

CHAPTER 3 Information Governance Principles

Accountability Is Key

Generally Accepted Recordkeeping Principles®

Contributed by Charmaine Brooks, CRM

Assessment and Improvement Roadmap

Who Should Determine IG Policies?

Notes

PART TWO—Information Governance Risk Assessment and Strategic

Planning

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CHAPTER 4 Information Risk Planning and Management

Step 1: Survey and Determine Legal and Regulatory Applicability and

Requirements

Step 2: Specify IG Requirements to Achieve Compliance

Step 3: Create a Risk Profile

Step 4: Perform Risk Analysis and Assessment

Step 5: Develop an Information Risk Mitigation Plan

Step 6: Develop Metrics and Measure Results

Step 7: Execute Your Risk Mitigation Plan

Step 8: Audit the Information Risk Mitigation Program

Notes

CHAPTER 5 Strategic Planning and Best Practices for Information

Governance

Crucial Executive Sponsor Role

Evolving Role of the Executive Sponsor

Building Your IG Team

Assigning IG Team Roles and Responsibilities

Align Your IG Plan with Organizational Strategic Plans

Survey and Evaluate External Factors

Formulating the IG Strategic Plan

Notes

CHAPTER 6 Information Governance Policy Development

A Brief Review of Generally Accepted Recordkeeping Principles®

IG Reference Model

Best Practices Considerations

Standards Considerations

Benefits and Risks of Standards

Key Standards Relevant to IG Efforts

Major National and Regional ERM Standards

Making Your Best Practices and Standards Selections to Inform Your IG

Framework

Roles and Responsibilities

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Program Communications and Training

Program Controls, Monitoring, Auditing and Enforcement

Notes

PART THREE—Information Governance Key Impact Areas Based on the IG

Reference Model

CHAPTER 7 Business Considerations for a Successful IG Program

By Barclay T. Blair

Changing Information Environment

Calculating Information Costs

Big Data Opportunities and Challenges

Full Cost Accounting for Information

Calculating the Cost of Owning Unstructured Information

The Path to Information Value

Challenging the Culture

New Information Models

Future State: What Will the IG-Enabled Organization Will Look Like?

Moving Forward

Notes

CHAPTER 8 Information Governance and Legal Functions

By Robert Smallwood with Randy Kahn, Esq., and Barry Murphy

Introduction to e-Discovery: The Revised 2006 Federal Rules of Civil Procedure

Changed Everything

Big Data Impact

More Details on the Revised FRCP Rules

Landmark E-Discovery Case: Zubulake v. UBS Warburg

E-Discovery Techniques

E-Discovery Reference Model

The Intersection of IG and E-Discovery

By Barry Murphy

Building on Legal Hold Programs to Launch Defensible Disposition

By Barry Murphy

Destructive Retention of E-Mail

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Newer Technologies That Can Assist in E-Discovery

Defensible Disposal: The Only Real Way To Manage Terabytes and Petabytes

By Randy Kahn, Esq.

Retention Policies and Schedules

By Robert Smallwood, edited by Paula Lederman, MLS

Notes

CHAPTER 9 Information Governance and Records and Information

Management Functions

Records Management Business Rationale

Why Is Records Management So Challenging?

Benefits of Electronic Records Management

Additional Intangible Benefits

Inventorying E-Records

Generally Accepted Recordkeeping Principles®

E-Records Inventory Challenges

Records Inventory Purposes

Records Inventorying Steps

Ensuring Adoption and Compliance of RM Policy

General Principles of a Retention Scheduling

Developing a Records Retention Schedule

Why Are Retention Schedules Needed?

What Records Do You Have to Schedule? Inventory and Classification

Rationale for Records Groupings

Records Series Identification and Classification

Retention of E-Mail Records

How Long Should You Keep Old E-Mails?

Destructive Retention of E-Mail

Legal Requirements and Compliance Research

Event-Based Retention Scheduling for Disposition of E-Records

Prerequisites for Event-Based Disposition

Final Disposition and Closure Criteria

Retaining Transitory Records

Implementation of the Retention Schedule and Disposal of Records

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Ongoing Maintenance of the Retention Schedule

Audit to Manage Compliance with the Retention Schedule

Notes

CHAPTER 10 Information Governance and Information Technology Functions

Data Governance

Steps to Governing Data Effectively

Data Governance Framework

Information Management

IT Governance

IG Best Practices for Database Security and Compliance

Tying It All Together

Notes

CHAPTER 11 Information Governance and Privacy and Security Functions

Cyberattacks Proliferate

Insider Threat: Malicious or Not

Privacy Laws

Defense in Depth

Controlling Access Using Identity Access Management

Enforcing IG: Protect Files with Rules and Permissions

Challenge of Securing Confidential E-Documents

Apply Better Technology for Better Enforcement in the Extended Enterprise

E-Mail Encryption

Secure Communications Using Record-Free E-Mail

Digital Signatures

Document Encryption

Data Loss Prevention (DLP) Technology

Missing Piece: Information Rights Management (IRM)

Embedded Protection

Hybrid Approach: Combining DLP and IRM Technologies

Securing Trade Secrets after Layoffs and Terminations

Persistently Protecting Blueprints and CAD Documents

Securing Internal Price Lists

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Approaches for Securing Data Once It Leaves the Organization

Document Labeling

Document Analytics

Confidential Stream Messaging

Notes

PART FOUR—Information Governance for Delivery Platforms

CHAPTER 12 Information Governance for E-Mail and Instant Messaging

Employees Regularly Expose Organizations to E-Mail Risk

E-Mail Polices Should Be Realistic and Technology Agnostic

E-Record Retention: Fundamentally a Legal Issue

Preserve E-Mail Integrity and Admissibility with Automatic Archiving

Instant Messaging

Best Practices for Business IM Use

Technology to Monitor IM

Tips for Safer IM

Notes

CHAPTER 13 Information Governance for Social Media

By Patricia Franks, Ph.D, CRM, and Robert Smallwood

Types of Social Media in Web 2.0

Additional Social Media Categories

Social Media in the Enterprise

Key Ways Social Media Is Different from E-Mail and Instant Messaging

Biggest Risks of Social Media

Legal Risks of Social Media Posts

Tools to Archive Social Media

IG Considerations for Social Media

Key Social Media Policy Guidelines

Records Management and Litigation Considerations for Social Media

Emerging Best Practices for Managing Social Media Records

Notes

CHAPTER 14 Information Governance for Mobile Devices

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