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Excel application capstone exercise

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Microsoft®


Excel 2016 Comprehensive


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Series Editor Mary Anne Poatsy Mulbery | Davidson


Series Created by Dr. Robert T. Grauer


(ex•ploring) 1. Investigating in a systematic way: examining. 2. Searching into or ranging over for the purpose of discovery.


S E R I E S


Vice President of Career Skills: Andrew Gilfillan Senior Editor: Samantha Lewis Team Lead, Project Management: Laura Burgess Project Manager: Laura Karahalis Program Manager: Emily Biberger Development Editor: Barbara Stover Editorial Assistant: Michael Campbell Director of Product Marketing: Maggie Waples Director of Field Marketing: Leigh Ann Sims Product Marketing Manager: Kaylee Carlson Field Marketing Managers: Molly Schmidt & Joanna Sabella Marketing Coordinator: Susan Osterlitz Senior Operations Specialist: Diane Peirano Senior Art Director: Diane Ernsberger Interior and Cover Design: Diane Ernsberger Cover Photo: Courtesy of Shutterstock® Images Associate Director of Design: Blair Brown Senior Product Strategy Manager: Eric Hakanson Product Manager, MyITLab: Zachary Alexander Media Producer, MyITLab: Jaimie Noy Digital Project Manager, MyITLab: Becca Lowe Media Project Manager, Production: John Cassar Full-Service Project Management: Jenna Vittorioso, Lumina Datamatics, Inc. Composition: Lumina Datamatics, Inc. Efficacy Curriculum Manager: Jessica Sieminski


Credits and acknowledgments borrowed from other sources and reproduced, with permission, in this textbook appear on the appropriate page within text.


Microsoft and/or its respective suppliers make no representations about the suitability of the information contained in the documents and related graphics published as part of the services for any purpose. All such documents and related graphics are provided “as is” without warranty of any kind. Microsoft and/or its respective suppliers hereby disclaim all warranties and conditions with regard to this information, including all warranties and conditions of merchantability, whether express, implied or statutory, fitness for a particular purpose, title and non-infringement. In no event shall Microsoft and/or its respective suppliers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of information available from the services.


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Microsoft® and Windows® are registered trademarks of the Microsoft Corporation in the U.S.A. and other countries. This book is not sponsored or endorsed by or affiliated with the Microsoft Corporation.


Copyright © 2017 by Pearson Education, Inc. All rights reserved. Manufactured in the United States of America. This publication is protected by copyright and permission should be obtained from the publisher prior to any prohibited reproduction, storage in a retrieval system, or transmission in any form or by any means, electronic, mechanical, photocopying, recording, or likewise. For information regarding permissions, request forms and the appropriate contacts within the Pearson Education Global Rights & Permissions department, please visit www.pearsoned.com/permissions/.


Many of the designations by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and the publisher was aware of a trademark claim, the designations have been printed in initial caps or all caps.


Library of Congress Control Number: 2015956945


10 9 8 7 6 5 4 3 2 1


ISBN 10: 0-13-447944-0 ISBN 13: 978-0-13-447944-6


Dedications


For my husband, Ted, who unselfishly continues to take on more than his share to support me throughout the process; and for my children, Laura, Carolyn, and Teddy, whose encouragement and love have been inspiring.


Mary Anne Poatsy


I dedicate this book to three people who had a significant impact on my career. Penny Sumpter, my high school business teacher, taught me about professionalism and paying attention to details; she inspired me to become a business educator. Dr. Amanda Copeland, the department chair while I completed my bachelor’s degree, was an excellent mentor and visionary. Barbra Hoge, my first department chair at Utah Valley State College, was a strong leader and advocate for her faculty; her leadership serves as a role model for me in my capacity as department chair today.


Keith Mulbery


I dedicate this book in loving memory of my grandfather Laurence L. Leggett. A passionate lifelong educator, gifted musician, and incredible role model. I will never forget our time together. I strive every day to make you proud.


Jason Davidson


To my husband Dan, whose encouragement, patience, and love helped make this endeavor possible. Thank you for taking on the many additional tasks at home so that I could focus on writing.


Amy Rutledge


iv About the Authors


About the Authors


Mary Anne Poatsy, Series Editor, Windows 10 Author Mary Anne is a senior faculty member at Montgomery County Community College, teaching various computer application and concepts courses in face-to-face and online environments. She holds a B.A. in Psychology and Education from Mount Holyoke College and an M.B.A. in Finance from Northwestern University’s Kellogg Graduate School of Management.


Mary Anne has more than 12 years of educational experience. She is currently adjunct faculty at Gwynedd-Mercy College and Montgomery County Community College. She has also taught at Bucks County Community College and Muhlenberg College, as well as conducted personal training. Before teaching, she was Vice President at Shearson Lehman in the Municipal Bond Investment Banking Department.


Dr. Keith Mulbery, Excel Author Dr. Keith Mulbery is the Department Chair and a Professor in the Information Systems and Technology Department at Utah Valley University (UVU), where he currently teaches systems analysis and design, and global and ethical issues in information systems and technology. He has also taught computer applications, C# programming, and management information systems. Keith served as Interim Associate Dean, School of Computing, in the College of Technology and Computing at UVU.


Keith received the Utah Valley State College Board of Trustees Award of Excellence in 2001, School of Technology and Computing Scholar Award in 2007, and School of Technology and Computing Teaching Award in 2008. He has authored more than 17 textbooks, served as Series Editor for the Exploring Office 2007 series, and served as developmental editor on two textbooks for the Essentials Office 2000 series. He is frequently asked to give presentations and workshops on Microsoft Office Excel at various education conferences.


Keith received his B.S. and M.Ed. in Business Education from Southwestern Oklahoma State University and earned his Ph.D. in Education with an emphasis in Business Information Systems at Utah State University. His dissertation topic was computer-assisted instruction using Prentice Hall’s Train and Assess IT program (the predecessor to MyITLab) to supplement traditional instruction in basic computer proficiency courses.


Jason Davidson, Excel Author Jason Davidson is a faculty member in the College of Business at Butler University, where he teaches Advanced Web Design, Data Networks, Data Analysis and Business Modeling, and introductory information systems courses. He is the co-author of Exploring Microsoft Excel 2013 Comprehensive, Exploring Microsoft Office 2013 Volume 2, Exploring Microsoft Office 2013 Plus, and Exploring VBA for Microsoft Office 2013.


With a background in media development, prior to joining the faculty at Butler, he worked in the technical publishing industry. Along with teaching, he currently serves as an IT consultant for regional businesses in the Indianapolis area. He holds a B.A. in Telecommunication Arts from Butler University and an M.B.A. from Morehead State University. He lives in Indianapolis, Indiana, and in his free time enjoys road biking, photography, and spending time with his family.


Amy Rutledge, Common Features Author Amy Rutledge is a Special Instructor of Management Information Systems at Oakland University in Rochester, Michigan. She coordinates academic programs in Microsoft Office applications and introductory management information systems courses for the School of Business Administration. Before joining Oakland University as an instructor, Amy spent several years working for a music distribution company and automotive manufacturer in various corporate roles including IT project


About the Authors v


management. She holds a B.S. in Business Administration specializing in Management Information Systems, and a B.A. in French Modern Language and Literature. She holds an M.B.A from Oakland University. She resides in Michigan with her husband Dan and daughters Emma and Jane.


Dr. Robert T. Grauer, Creator of the Exploring Series Bob Grauer is an Associate Professor in the Department of Computer Information Systems at the University of Miami, where he is a multiple winner of the Outstanding Teaching Award in the School of Business, most recently in 2009. He has written numerous COBOL texts and is the vision behind the Exploring Office series, with more than three million books in print. His work has been translated into three foreign languages and is used in all aspects of higher education at both national and international levels. Bob Grauer has consulted for several major corporations including IBM and American Express. He received his Ph.D. in Operations Research in 1972 from the Polytechnic Institute of Brooklyn.


vi Brief Contents


Brief Contents


Office Office 2016 Common Features 2


Excel CHAPTER 1 Introduction to Excel 68 CHAPTER 2 Formulas and Functions 152 CHAPTER 3 Charts 198 CHAPTER 4 Datasets and Tables 262 CHAPTER 5 Subtotals, PivotTables, and PivotCharts 328 CHAPTER 6 What-If Analysis 396 CHAPTER 7 Specialized Functions 454 CHAPTER 8 Statistical Functions 510 CHAPTER 9 Multiple-Sheet Workbook Management 558 CHAPTER 10 Imports, XML, and Power Add-Ins 616 CHAPTER 11 Collaboration and Workbook Distribution 670 CHAPTER 12 Templates, Styles, and Macros 736


Excel Introductory Capstone Exercise (Chs. 1–4) 792 Excel Comprehensive Capstone Exercise (Chs. 5–12) 795


MICROSOFT OFFICE 2016 SPECIALIST EXCEL 799 GLOSSARY 807 INDEX 817


Application Capstone Exercises


Contents vii


Contents


Microsoft Office 2016 ■ CHAPTER ONE Office 2016 Common Features: Taking the First Step 2 CASE STUDY SPOTTED BEGONIA ART GALLERY 2 GETTING STARTED WITH OFFICE APPLICATIONS 4


Starting an Office Application 4 Working with Files 5 Using Common Interface Components 8 Getting Help 15 Installing Add-ins 17


HANDS-ON EXERCISES 1 Getting Started with Office Applications 19


FORMAT DOCUMENT CONTENT 24 Using Templates and Applying Themes 24 Modifying Text 26 Relocating Text 30 Checking Spelling and Grammar 32 Working with Pictures and Graphics 34


HANDS-ON EXERCISES 2 Format Document Content 37


MODIFY DOCUMENT LAYOUT AND PROPERTIES 42 Using Backstage View 42 Changing the Document View 44 Changing the Page Layout 45 Inserting a Header and Footer 48 Previewing and Printing a File 49


HANDS-ON EXERCISES 3 Modify Document Layout and Properties 51


CHAPTER OBJECTIVES REVIEW 56 KEY TERMS MATCHING 58 MULTIPLE CHOICE 59 PRACTICE EXERCISES 60 MID-LEVEL EXERCISES 64 BEYOND THE CLASSROOM 66 CAPSTONE EXERCISE 67


Microsoft Office Excel 2016 ■ CHAPTER ONE Introduction to Excel: Creating and Formatting


68 CASE STUDY OK OFFICE SYSTEMS 68 INTRODUCTION TO SPREADSHEETS 70


Exploring the Excel Window 70 Entering and Editing Cell Data 73


HANDS-ON EXERCISES 1 Introduction to Spreadsheets 79


MATHEMATICAL OPERATIONS AND FORMULAS 83 Creating Formulas 83 Displaying Cell Formulas 86


HANDS-ON EXERCISES 2 Mathematical Operations and Formulas 88


WORKSHEET STRUCTURE AND CLIPBOARD TASKS 93 Managing Columns and Rows 93 Selecting, Moving, Copying, and Pasting Data 98


HANDS-ON EXERCISES 3 Worksheet Structure and Clipboard Tasks 104


WORKSHEET FORMATTING 110 Applying Cell Styles, Alignment, and Font Options 110 Applying Number Formats 113


HANDS-ON EXERCISES 4 Worksheet Formatting 116


WORKSHEETS, PAGE SETUP, AND PRINTING 121 Managing Worksheets 121 Selecting Page Setup Options 123 Previewing and Printing a Worksheet 129


HANDS-ON EXERCISES 5 Worksheets, Page Setup, and Printing 131


CHAPTER OBJECTIVES REVIEW 135 KEY TERMS MATCHING 137 MULTIPLE CHOICE 138 PRACTICE EXERCISES 139 MID-LEVEL EXERCISES 145 BEYOND THE CLASSROOM 148 CAPSTONE EXERCISE 149


viii Contents


■ CHAPTER TWO Formulas and Functions: Performing Quantitative Analysis 152 CASE STUDY TOWNSEND MORTGAGE COMPANY 152 FORMULA BASICS 154


Using Relative, Absolute, and Mixed Cell References in Formulas 154


HANDS-ON EXERCISES 1 Formula Basics 158


FUNCTION BASICS 161 Inserting a Function 161 Inserting Basic Math and Statistics Functions 163 Using Date Functions 167


HANDS-ON EXERCISES 2 Function Basics 169


LOGICAL, LOOKUP, AND FINANCIAL FUNCTIONS 174 Determining Results with the IF Function 174 Using Lookup Functions 177 Calculating Payments with the PMT Function 180


HANDS-ON EXERCISES 3 Logical, Lookup, and Financial Functions 182


CHAPTER OBJECTIVES REVIEW 187 KEY TERMS MATCHING 188 MULTIPLE CHOICE 189 PRACTICE EXERCISES 190 MID-LEVEL EXERCISES 193 BEYOND THE CLASSROOM 196 CAPSTONE EXERCISE 197


■ CHAPTER THREE Charts: Depicting Data Visually 198 CASE STUDY COMPUTER JOB OUTLOOK 198 CHART BASICS 200


Selecting the Data Source 200 Choosing a Chart Type 202 Moving, Sizing, and Printing a Chart 214


HANDS-ON EXERCISES 1 Chart Basics 218


CHART ELEMENTS 224 Adding, Editing, and Formatting Chart Elements 225


HANDS-ON EXERCISES 2 Chart Elements 235


CHART DESIGN AND SPARKLINES 240 Applying a Chart Style and Colors 240


Modifying the Data Source 241 Creating and Customizing Sparklines 243


HANDS-ON EXERCISES 3 Chart Design and Sparklines 246


CHAPTER OBJECTIVES REVIEW 249 KEY TERMS MATCHING 251 MULTIPLE CHOICE 252 PRACTICE EXERCISES 253 MID-LEVEL EXERCISES 257 BEYOND THE CLASSROOM 260 CAPSTONE EXERCISE 261


■ CHAPTER FOUR Datasets and Tables: Managing Large Volumes of Data 262 CASE STUDY REID FURNITURE STORE 262 LARGE DATASETS 264


Freezing Rows and Columns 265 Printing Large Datasets 266


HANDS-ON EXERCISES 1 Large Datasets 270


EXCEL TABLES 275 Understanding the Benefits of Data Tables 275 Designing and Creating Tables 275 Applying a Table Style 280


HANDS-ON EXERCISES 2 Excel Tables 282


TABLE MANIPULATION 287 Creating Structured References in Formulas 287 Sorting Data 288 Filtering Data 290


HANDS-ON EXERCISES 3 Table Manipulation 295


TABLE AGGREGATION AND CONDITIONAL FORMATTING 302 Adding a Total Row 302 Applying Conditional Formatting 304 Creating a New Rule 309


HANDS-ON EXERCISES 4 Table Aggregation and Conditional Formatting 312


CHAPTER OBJECTIVES REVIEW 317 KEY TERMS MATCHING 318 MULTIPLE CHOICE 319 PRACTICE EXERCISES 320 MID-LEVEL EXERCISES 324 BEYOND THE CLASSROOM 326 CAPSTONE EXERCISE 327


Contents ix


■ CHAPTER FIVE Summarizing and Analyzing Data 328


CASE STUDY IVORY HALLS PUBLISHING COMPANY 328 SUBTOTALS AND OUTLINES 330


Subtotaling Data 330 Grouping and Ungrouping Data 333


HANDS-ON EXERCISES 1 Subtotals and Outlines 335


PIVOTTABLE BASICS 339 Creating a PivotTable 339 Modifying a PivotTable 343


HANDS-ON EXERCISES 2 PivotTable Basics 350


PIVOTTABLE OPTIONS 355 Filtering and Slicing a PivotTable 355 Creating a Calculated Field 359 Changing the PivotTable Design 362


HANDS-ON EXERCISES 3 PivotTable Options 364


DATA MODELING AND PIVOTCHARTS 369 Creating a Data Model 369 Creating a PivotChart 372


HANDS-ON EXERCISES 4 Data Modeling and PivotCharts 374


CHAPTER OBJECTIVES REVIEW 379 KEY TERMS MATCHING 381 MULTIPLE CHOICE 382 PRACTICE EXERCISES 384 MID-LEVEL EXERCISES 389 BEYOND THE CLASSROOM 392 CAPSTONE EXERCISE 393


■ CHAPTER SIX What-If Analysis: Using Decision-Making Tools 396 CASE STUDY PERSONAL FINANCE: BUYING YOUR


FIRST HOME 396 RANGE NAMES 398


Creating and Maintaining Range Names 398


HANDS-ON EXERCISES 1 Range Names 402


ONE- AND TWO-VARIABLE DATA TABLES 406 Creating a One-Variable Data Table 406 Creating a Two-Variable Data Table 410


HANDS-ON EXERCISES 2 One- and Two-Variable Data Tables 413


GOAL SEEK AND SCENARIO MANAGER 418 Determining Optimal Input Values Using Goal Seek 418 Using Scenario Manager 419


HANDS-ON EXERCISES 3 Goal Seek and Scenario Manager 424


SOLVER 428 Loading the Solver Add-In 428 Optimizing Results with Solver 429


HANDS-ON EXERCISES 4 Solver 435


CHAPTER OBJECTIVES REVIEW 440 KEY TERMS MATCHING 441 MULTIPLE CHOICE 442 PRACTICE EXERCISES 443 MID-LEVEL EXERCISES 447 BEYOND THE CLASSROOM 450 CAPSTONE EXERCISE 451


■ CHAPTER SEVEN Specialized Functions: Using Date, Logical, Lookup, 454


CASE STUDY TRANSPAYNE FILTRATION 454 DATE, LOGICAL, AND LOOKUP FUNCTIONS 456


Using Date Functions 456 Creating a Nested Logical Function 457 Using Advanced Lookup Functions 462


HANDS-ON EXERCISES 1 Date, Logical, and Lookup Functions 466


DATABASE FILTERING AND FUNCTIONS 471 Applying Advanced Filtering 471 Manipulating Data with Database Functions 475


HANDS-ON EXERCISES 2 Database Filtering and Functions 478


FINANCIAL FUNCTIONS 482 Using Financial Functions 482 Creating a Loan Amortization Table 484


HANDS-ON EXERCISES 3 Financial Functions 488


CHAPTER OBJECTIVES REVIEW 493 KEY TERMS MATCHING 494 MULTIPLE CHOICE 495 PRACTICE EXERCISES 496 MID-LEVEL EXERCISES 502 BEYOND THE CLASSROOM 506 CAPSTONE EXERCISE 507


x Contents


■ CHAPTER EIGHT Statistical Functions: Analyzing Statistics 510 CASE STUDY EDUCATION EVALUATION 510 MATH AND STATISTICAL FUNCTIONS 512


Using Conditional Math and Statistical Functions 512 Calculating Relative Standing with Statistical Functions 516


HANDS-ON EXERCISES 1 Math and Statistical Functions 520


DESCRIPTIVE STATISTICAL FUNCTIONS 525 Measuring Central Tendency 525


HANDS-ON EXERCISES 2 Descriptive Statistical Functions 531


INFERENTIAL STATISTICS 534 Loading the Analysis ToolPak 534 Performing Analysis Using the Analysis ToolPak 535 Creating a Forecast Sheet 538


HANDS-ON EXERCISES 3 Inferential Statistics 540


CHAPTER OBJECTIVES REVIEW 545 KEY TERMS MATCHING 546 MULTIPLE CHOICE 547 PRACTICE EXERCISES 548 MID-LEVEL EXERCISES 552 BEYOND THE CLASSROOM 555 CAPSTONE EXERCISE 556


■ CHAPTER NINE Multiple-Sheet Workbook Management: 558


CASE STUDY CIRCLE CITY SPORTING GOODS 558 MULTIPLE WORKSHEETS 560


Working with Grouped Worksheets 560 Inserting Hyperlinks 563 Managing Windows 565


HANDS-ON EXERCISES 1 Multiple Worksheets 569


3-D FORMULAS AND LINKED WORKBOOKS 574 Inserting Formulas and Functions with 3-D References 574 Linking Workbooks 577


HANDS-ON EXERCISES 2 3-D Formulas and Linked Workbooks 581


FORMULA AUDITS AND DATA VALIDATION 585 Auditing Formulas 586 Setting Up a Watch Window 589 Validating Data 590


HANDS-ON EXERCISES 3 Formula Audits and Data Validation 594


CHAPTER OBJECTIVES REVIEW 600 KEY TERMS MATCHING 602 MULTIPLE CHOICE 603 PRACTICE EXERCISES 604 MID-LEVEL EXERCISES 609 BEYOND THE CLASSROOM 612 CAPSTONE EXERCISE 613


■ CHAPTER TEN Imports, XML, and Power Add-Ins: Managing Data 616 CASE STUDY STOCK ANALYSIS 616 EXTERNAL DATA 618


Importing Data from External Sources 618 Managing Connections 624


HANDS-ON EXERCISES 1 External Data 627


TEXT MANIPULATION 630 Converting Text to Columns 630 Manipulating Text with Functions 631 Using Flash Fill 633


HANDS-ON EXERCISES 2 Text Manipulation 634


XML 638 Understanding XML Syntax 638 Importing XML Data into Excel 640


HANDS-ON EXERCISES 3 XML 642


POWER ADD-INS 644 Using Power Pivot Functionality 644 Importing Data with Power Query 646 Visualizing Data with Power View 648


HANDS-ON EXERCISES 4 Power Add-Ins 650


CHAPTER OBJECTIVES REVIEW 656 KEY TERMS MATCHING 657 MULTIPLE CHOICE 658 PRACTICE EXERCISES 659 MID-LEVEL EXERCISES 664 BEYOND THE CLASSROOM 666 CAPSTONE EXERCISE 667


Contents xi


Application Capstone Exercises


Excel Introductory Capstone Exercise (Chs. 1–4) 792


Excel Comprehensive Capstone Exercise (Chs. 5–12) 795


MICROSOFT OFFICE 2016 SPECIALIST EXCEL 799


GLOSSARY 807


INDEX 817


■ CHAPTER ELEVEN Collaboration and Workbook Distribution: 670


CASE STUDY MARCHING BAND SENIOR DINNER 670 WORKBOOK CUSTOMIZATION 672


Customizing Excel Options 672 Changing Properties 677


HANDS-ON EXERCISES 1 Workbook Customization 680


COLLABORATION 683 Inserting Comments 683 Sharing and Merging Workbooks 686 Tracking Changes 690


HANDS-ON EXERCISES 2 Collaboration 694


WORKBOOK INFORMATION 701 Checking for Issues 701 Protecting a Workbook 705


HANDS-ON EXERCISES 3 Workbook Information 709


WORKBOOK DISTRIBUTION 713 Saving a Workbook in Different Formats 713 Sending a Workbook to Others 715


HANDS-ON EXERCISES 4 Workbook Distribution 719


CHAPTER OBJECTIVES REVIEW 722 KEY TERMS MATCHING 724 MULTIPLE CHOICE 725 PRACTICE EXERCISES 726 MID-LEVEL EXERCISES 730 BEYOND THE CLASSROOM 733 CAPSTONE EXERCISE 734


■ CHAPTER TWELVE Standardizing Workbooks 736


CASE STUDY STAFF ACCOUNTING SERVICES 736 TEMPLATES, THEMES, AND STYLES 738


Selecting a Template 738 Applying Themes and Backgrounds 739 Applying Cell Styles 741


HANDS-ON EXERCISES 1 Templates, Themes, and Styles 745


CUSTOM TEMPLATES AND WORKBOOK PROTECTION 749 Creating and Using a Template 749 Protecting a Cell, a Worksheet, and a Workbook 750


HANDS-ON EXERCISES 2 Custom Templates and Workbook Protection 755


MACROS 761 Creating a Macro 761 Creating Macro Buttons 764 Setting Macro Security 766


HANDS-ON EXERCISES 3 Macros 768


VISUAL BASIC FOR APPLICATIONS 773 Creating a Sub Procedure 773 Creating a Custom Function 776


HANDS-ON EXERCISES 4 Visual Basic for Applications 778


CHAPTER OBJECTIVES REVIEW 781 KEY TERMS MATCHING 782 MULTIPLE CHOICE 783 PRACTICE EXERCISES 784 MID-LEVEL EXERCISES 788 BEYOND THE CLASSROOM 790 CAPSTONE EXERCISE 791


xii Acknowledgments


The Exploring team would like to acknowledge and thank all the reviewers who helped us throughout the years by providing us with their invaluable comments, suggestions, and constructive criticism.

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