Excel gantt chart exclude weekends

Precedence Diagram

GanttChart
PEGGY PARK
HUSSAIN AL MUHANA
T00569488
Project Start Date 43371.0 Display Week 16 Week 16 Week 17 Week 18 Week 19 Week 20 Week 21 Week 22 Week 23
Project Lead 7 Jan 2019 14 Jan 2019 21 Jan 2019 28 Jan 2019 4 Feb 2019 11 Feb 2019 18 Feb 2019 25 Feb 2019
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3
WBS
Vertex42: Work Breakdown Structure Level 1: 1, 2, 3, ... Level 2: 1.1, 1.2, 1.3, ... Level 3: 1.1.1, 1.1.2, 1.1.3, … - The WBS uses a formula to control the numbering, but the formulas are different for different levels. Copy and Paste the cells in the WBS column from the examples at the bottom of the worksheet. TASK
Vertex42: Task Description Enter the name of each task and sub-task. Use indents for sub-tasks. LEAD
Vertex42: Task Lead Enter the name of the Task Lead in this column. PREDECESSOR
Vertex42: Predecessor Tasks: You can use this column to enter the WBS of a predecessor for reference. The PRO version uses formulas to automatically calculate the Start Date based on the Predecessor. START
Vertex42: Task Start Date You can manually enter the Start Date for each task or use a formula to create a dependency on a Predecessor. For example, you could enter =enddate+1 to set the Start date to the next calendar day, or =WORKDAY(enddate,1) to set the Start date to the next work day (excluding weekends), where enddate is the cell reference for the End date of the Predecessor task. END
Vertex42.com Templates: End Date: The End Date is calculated based on the Start Date and the Calendar Days columns. DAYS
Vertex42: Duration (Calendar Days) The duration is the number of calendar days for the given task. The duration is calculated as the End Date minus the Start Date plus 1 day, so that a task starting and ending on the same day has a duration of 1 day. Note: The conditional formatting used to create the gantt chart references this column.
Vertex42: Percent Complete Update the status of this task by entering the percent complete (between 0% and 100%). WORK DAYS
Vertex42: Work Days Counts the number of work days, excluding the weekends (Saturday and Sunday). In the PRO version, you can customize the work week and list specific non-working days like holidays. In the PRO version, the default input is the Work Days instead of the Calendar Days. M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 [Task Category] - -
1.1 PEGGY PARK Sat 9/29/18 Fri 4/05/19 189 135
1.2 SUBMITTALS Sat 9/29/18 Thu 11/29/18 62 44
1.3 MOBILIZATION Fri 10/05/18 Thu 10/18/18 14 10
1.4 TREE PRESERVATION Sat 10/06/18 Fri 10/12/18 7 5
0 DEMOTILTION Sat 10/06/18 Fri 11/02/18 28 20
0.1 STORM DRAINAGE Fri 10/12/18 Thu 10/25/18 14 10
0.1.1 ELECTRICAL ROUGH-IN Fri 10/19/18 Thu 11/29/18 42 30
0.2 PAVILLION Fri 10/05/18 Fri 3/01/19 148 106
0.3 DEMOTILTION Fri 10/05/18 Thu 11/01/18 28 20
0.4 SANDBLAST COLUMNS Fri 11/02/18 Thu 11/29/18 28 20
0.5 PAINT Thu 11/08/18 Wed 12/05/18 28 20
0.6 INSTALL LIGHTS Fri 12/28/18 Thu 1/31/19 35 25
0.7 FENCE Fri 1/18/19 Thu 1/31/19 14 10
0.8 COURT REPAIRS Sun 2/17/19 Sun 3/10/19 22 15
0.9 PAVING Fri 1/25/19 Thu 2/21/19 28 20
0.10 SIDEWALKS-SOUTH Wed 10/10/18 Sun 12/23/18 75 53
0.11 ACCENT PAVERS Sat 12/15/18 Fri 2/01/19 49 35
0.12 SIDEWALKS-NORTH Thu 2/01/18 Wed 2/28/18 28 20
0.13 OUTDOOR CLASSROOMS Fri 10/12/18 Thu 1/03/19 84 60
0.14 SUBGRADE PRESERVATION Fri 10/12/18 Thu 10/18/18 7 5
0.15 FOOTINGS & PIERS Fri 10/19/18 Thu 11/08/18 21 15
0.16 STAIRS Fri 11/09/18 Thu 11/22/18 14 10
0.17 WALLS Fri 11/09/18 Thu 11/29/18 21 15
0.18 GRADING Fri 11/30/18 Thu 12/06/18 7 5
0.19 TRELLIS Fri 12/07/18 Thu 12/20/18 14 10
0.20 PAVING Fri 12/21/18 Thu 1/03/19 14 10
0.21 HAND RAILS Fri 12/28/18 Thu 1/03/19 7 5
0.22 PLAYGROUND Fri 11/30/18 Thu 3/14/19 105 75
0.23 STAIRS Fri 11/30/18 Thu 12/13/18 14 10
0.24 WALLS Fri 12/07/18 Thu 12/27/18 21 15
0.25 PAVING Fri 12/28/18 Thu 1/17/19 21 15
0.26 HANDRAILS Fri 1/04/19 Thu 1/17/19 14 10
0.27 DECOMPOSED GRANITE WALKS Fri 1/18/19 Thu 2/21/19 35 25
0.28 PLAY STRUCTURE & SWING Fri 3/01/19 Thu 3/14/19 14 10
0.29 FALL SURFACE Fri 3/01/19 Thu 3/14/19 14 10
0.30 SENIOR CYRCLE Fri 2/15/19 Thu 2/21/19 7 5
0.31 DISTRICT PLAZA Fri 10/26/18 Thu 1/24/19 91 65
0.32 SUBGRADE PRESERVATION Fri 10/26/18 Thu 11/15/18 21 15
0.33 CONCRETE BRANDS Fri 12/07/18 Thu 12/27/18 21 15
0.34 PAVING Fri 1/04/19 Thu 1/24/19 21 15
0.35 CLEBURN/CHENEVERT CORNER Fri 11/16/18 Mon 12/31/18 46 32
0.36 SUBGRADE PRESERVATION Fri 11/16/18 Thu 11/29/18 14 10
0.37 CONCRETE BRANDS Fri 11/30/18 Sat 12/15/18 16 11
0.38 CONCRETE BRANDS Fri 12/21/18 Thu 12/27/18 7 5
0.39 PAVERS Fri 12/21/18 Mon 12/31/18 11 7
0.40 COLUMNS Fri 10/19/18 Thu 11/15/18 28 20
0.41 ORNAMENTAL FENCING Fri 12/07/18 Thu 12/27/18 21 15
0.42 ELECTRICAL FENCE ENCLOSURE Fri 12/07/18 Thu 12/27/18 21 15
0.43 ENLARGED ENTRY Fri 12/14/18 Thu 2/21/19 70 50
0.44 SUBGRADE PRESERVATION Fri 12/14/18 Thu 12/20/18 7 5
0.45 FOOTINGS Fri 12/21/18 Thu 1/03/19 14 10
0.46 GRANITE WALLS Fri 1/04/19 Thu 1/24/19 21 15
0.47 CONCRETE BRANDS Fri 1/25/19 Thu 2/07/19 14 10
0.48 PAVERS Fri 2/08/19 Thu 2/21/19 14 10
0.49 SITE LIGHTING Fri 11/16/18 Thu 3/14/19 119 85
0.50 FOUNDATION Fri 11/16/18 Thu 11/29/18 14 10
0.51 FIXTURE Fri 3/01/19 Thu 3/14/19 14 10
0.52 LANDSCAPING Fri 2/01/19 Thu 3/14/19 42 30
0.53 IRRIGATION Fri 2/01/19 Thu 2/28/19 28 20
0.54 MULCH AREAS Fri 2/22/19 Thu 3/14/19 21 15
0.55 PAINTING Fri 2/22/19 Thu 3/14/19 21 15
0.56 SITE FURNISHINGS Fri 3/01/19 Thu 3/14/19 14 10
0.57 WALK THROUGH Fri 3/15/19 Thu 3/21/19 7 5
0.58 FINAL INSPECTION/TURN OVER Fri 3/22/19 Wed 3/27/19 6 4
Sheet1
GanttChartPro
Gantt Chart Template Pro
Gantt Chart Template Pro is similar to this free version, but
it is more feature-packed. It also comes with other bonus content.
Learn About Gantt Chart Template Pro
https://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html
The following link is a blog post that talks specifically about the
Pro version for Excel Online.
Gantt Chart Template Pro for Excel Online
Benefits and Features of Gantt Chart Template Pro
Simple Color-Coding
The Pro version includes a column for specifying the color of bars in the chart. For example,
you could change the color based on urgency or task lead.
Daily, Weekly, or Monthly View
The Pro version includes a drop-down next to the Display Week that lets you choose to display
the columns in the chart area as days, weeks, or months.
Use Work Days as an Input
By default, the Pro version is set up to have you enter Work Days instead of Calendar Days.
The expanded set of template rows provides more options for defining the Start date, End date,
and Duration of tasks. Define a task based on …
- Start date and End date
- Start date and Work days
- Start date and Calendar days
Easily Create Task Dependencies
Though you can still use your own formulas for creating task dependencies, the Pro version
includes template rows that calculate the Start date based on the WBS number that you enter
in the Predecessor column.
Exclude Holidays from Work Days
List holidays and other specific non-working days that you want to exclude from work days.
Customize Your Work Week
The versions designed for Excel 2010+ use the WORKDAY.INTL() and NETWORKDAYS.INTL()
functions that allow you define the work week as something other than Monday-Friday.
Learn More About Gantt Chart Template Prohttps://www.vertex42.com/Links/go.php?urlid=GanttChartPro https://www.vertex42.com/Links/go.php?urlid=GanttChartPro https://www.vertex42.com/blog/business/pm/new-gantt-chart-for-excel-online.html
Help
Help
https://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html
About This Template
This Gantt Chart Template provides an easy way to create a simple project schedule. You only need to know some basic spreadsheet operations, such as how to insert, delete, copy and paste rows and cells. For more advanced uses, such as defining task dependencies, you will need to know how to enter formulas.
Be sure to read the Getting Started Tips below. Watching the video demos for Gantt Chart Template Pro may also help you see how to use the spreadsheet.
Watch Demo Videos of the Pro Version on Vertex42.com
Please read the license agreement in the TermsOfUse worksheet to learn how you may or may not use and share this spreadsheet.
Getting Started Tips
• [Bracketed Text] is meant to be edited, like the project title and task descriptions.
• Some of the labels include cell comments to provide extra information. Label
Vertex42: This is an example comment.
• To adjust the range of dates shown in the Gantt chart, change the Display Week number.
• The Project Start Date is used to define the first week shown in the gantt chart.
• Insert new tasks using one of the methods listed below.
• Define the task start date and duration (days) by editing the light green cells. Input Cell
• If you see "#####" in a cell, widen the column to display the cell contents.
• Backup your file regularly to avoid losing data! Excel files get corrupted occasionally.
Inserting New Tasks (Rows)
When inserting and deleting tasks, you need to insert and delete entire rows. Some columns contain formulas (such as the End Date and the Work Days columns), so these formulas need to copied to the newly inserted rows.
METHOD 1 (recommended)
• Insert a new blank row by right-clicking on the row number and selecting Insert.
• With the new blank row selected, press Ctrl+d to copy the formulas and formatting down from the row above OR use the row drag handle to copy the formulas and formatting down.
METHOD 2
• Copy a row from the set of template rows at the bottom of the worksheet.
• Right-click on the row where you want to insert the new task and select Insert Copied Cells.
Method 2 will work, but Excel will split/fracture/duplicate conditional formatting rules rather than merging the rules. This can cause inefficiencies in very large and heavily modified files.
Help improve Excel by voting on a suggestion to fix this problem.
Using the Template Rows and Choosing a WBS Level
The set of template rows at the bottom of the Gantt Chart worksheet provide examples of different ways to format and define tasks for different WBS levels.
Each different WBS level uses a different formula in the WBS column.
You can either copy/paste/insert these template rows via Method 2 as explained above, OR you can just copy/paste the desired WBS cell when you want to change the WBS level.
If you leave a blank cell above a WBS number, the numbering will reset to 1.x.x. The formulas are meant for convenience, but you can manually enter the WBS numbers if you want to.
You can indent the task description for sub-tasks by entering leading spaces or using the Indent feature in Excel.
Creating Task Dependencies
You can enter the Start date manually, or define task dependencies using a formula. Below are some common options for defining the Start date:
A. Enter the date manually (e.g. 1/3/2015)
B. Reference the Project Start Date (e.g. =$E$4 )
C. Set the Start date to the next Work Day after another task's End date.
• Use the formula =WORKDAY(enddate,1) where enddate is the reference to the End date of a predecessor task.
• For multiple predecessors, the formula would be =MAX(WORKDAY(enddate1,1),WORKDAY(enddate2,1))
D. Set the Start date to the next Calendar Day after another task's End date.
• This formula is very simple: =enddate+1
• For multiple predecessors, the formula would be =MAX(enddate1,enddate2,enddate3)+1
E. Set the Start date to a number of days before or after another date.
• This formula is just like the one in C or D, except that in place of the "1" you enter the number of days, such as =WORKDAY(enddate,5) or =WORKDAY(startdate,-5)
F. Use a lookup formula and the Predecessor column to define the start date.
[The formulas for using this method are built into Gantt Chart Template Pro]
Changing the Color of the Bars in the Gantt Chart
[Advanced] The Gantt Chart is created using conditional formatting, so you can modify the conditional formatting rules to change the format to a different color. The Pro version includes a column where you can change the color by entering a color code ("b"=blue, "g"=green, etc.)
FAQs
Q: How do I enter the Work Days instead of Calendar Days?
Entering work days instead of calendar days is a feature of the Pro version. There is nothing in the free version preventing you from entering your own formulas, though.
Q: How do I calculate Calendar Days after entering the Start and End Dates?
You can calculate the duration in calendar days (including both start and end dates) using the formula =enddate-startdate+1
Q: How do I change the Print Settings? (Excel 2010, 2013)
Select the entire range of cells you want to print and go to File > Print Area > Set Print Area. Then go to File > Page Setup or File > Print Preview and adjust the Scaling, Margins, and Page Orientation as desired.
Q: How do I increase the range of dates displayed in the Gantt chart?
You will need to add columns to the right of the Gantt Chart via copy/paste. Copy and paste the columns in groups of 7. Afterwards, you will also probably need to update the print area.
Q: How do I create a summary row that shows the MIN and MAX dates for all sub-tasks?
In the Start column, use the formula =MIN(range_of_start_dates)
In the End column, use the formula =MAX(range_of_end_dates)
In the Days column, use the formula =end_date-start_date+1
Q: How do I calculate the %Complete for an entire category of tasks?
The %Complete for a group of tasks can be calculated from its sub tasks using the formula below, where "workdays" is a reference to the range of work day values and "complete" is a reference to the %complete for each of the subtasks.
=SUMPRODUCT(workdays,complete)/SUM(workdays)
Example: Let's say you have 3 sub tasks that are 10 days, 12 days, and 14 days long, respectively. If the first subtask is 50% complete and the others are 25% complete, you could calculate the overall percent complete for the group as: =(10*50%+12*25%+14*25%)/(10+12+14).
Q: I've messed up the chart area somehow. How do I fix it?
Find a row that works, then copy the cells that make up the gantt chart area from that row into the row that is messed up.
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TermsOfUse
Terms of Use
Gantt Chart Template, by Vertex42.com
https://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html
© 2006-2018 Vertex42 LLC
This spreadsheet template, including all worksheets and associated content is a copyrighted work under the United States and other copyright laws.
You may download the spreadsheet template, make archival copies, and customize the template only for your personal use or use within your company or organization and not for resale or public sharing.
You may not remove or alter any Vertex42 logo, trademark, copyright, disclaimer, brand, terms of use, attribution, or other proprietary notices or marks within the template.
The template and any file, document, or other work including or derived from the template may NOT be sold, distributed, published to an online gallery, hosted on a website, or placed on any server in a way that makes it available to the general public.
Limited Private Sharing and Other Allowed Uses: See the complete license agreement to learn more about how you may or may not use this template.
View the Complete License Agreement
https://www.vertex42.com/licensing/EULA_privateuse.html
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