Fxt2 task 3

Running head: the recovery phase of the disaster recovery cycle 1

The recovery phase of the disaster recovery cycle 13

Disaster Recovery Planning, Prevention and Response

Name

Institution

Course

Date

A. Using the attached “After Action Report Survey Template,” create an after action report (AAR) by doing the following:

1. Discuss the plans, procedures, or other documents that were in place before the disaster.
Prevention Identify and minimize the risks posed by the building, its equipment and fittings, and the natural hazards of the area.

• Carry out a building inspection and alter factors which constitute a potential hazard.

• Establish routine housekeeping and maintenance measures to withstand disaster in buildings and surrounding areas.

• Install automatic fire detection and extinguishing systems, and water-sensing alarms.

• Take special precautions during unusual periods of increased risk, such as building renovation.

• Make special arrangements to ensure the safety of library or archival material when exhibited.

• Provide security copies of vital records such as collection inventories, and store these off-site.

2. Summarize what occurred during the response in the scenario.: (e.g., disaster recovery plan, backup plans etc.) Include specific details about the documents, including completeness.
When disaster strikes.

• Follow established emergency procedures for raising the alarm, evacuating personnel and making the disaster site safe

• Contact the leader of the disaster response team to direct and brief the trained salvage personnel

• When permission is given to re-enter the site, make a preliminary assessment of the extent of the damage, and the equipment, supplies and services required.

• Stabilize the environment to prevent the growth of mound.

A disaster such as,

Earthquakes are seismic events where enormous amounts of energy are released, creating seismic waves. Earthquakes cause the following:

• Shaking and ground rupture

• Landslides and avalanches

• Tsunamis

• Soil liquefaction

• Floods

• Fires

These effects can linger for some time after the earthquake is over, hampering recovery efforts. Several months after the earth rumblings that worried the IT and research departments, there was an earthquake mirroring the 1905 event, registering 7.8 on the Richter scale, and lasting approximately 30 seconds to 1 minute for the primary quake, with subsequent aftershocks of varying strengths occurring for the next 96 hours. Floods and fires persisted for weeks. The resulting damage can be categorized as somewhere between severe and catastrophic. The casualty count, for both the local community and the organization was 50%, or approximately 50,000 deaths for the city of Berkeley and 31 deaths for LPHG. One LPHG staff member died as a result of contracting the H1Z1 virus in the resulting earthquake aftermath. Casualty counts could continue to increase as a result of the six effects listed above, or as a result of the rampant spread of the highly contagious H1Z1 virus. Likewise, half of the infrastructure and buildings in the area were also destroyed.

The disaster and subsequent casualties heavily affected the organization and the surrounding community. LPHG’s research and development of EFHG, and the planned release to market, will have to be delayed during the recovery process. It is also important to remember that the local community’s emergency services were heavily strained during and immediately after the disaster. Communication, transportation, and medical emergency services will be stressed passed the breaking point for approximately six to eight weeks, until the federal government’s resources can be mobilized.

3. Analyze the strengths of the disaster response in the scenario by doing the following
Discuss three strengths.

Strength 1: Strength details

■ Relationships with other agencies, associations, non-governmental organizations (NGOs), governments and local actors have been created or strengthened because of disaster management.

Summary of strengths

The increased cooperation and coordination resulting from the planning process is often invaluable in ensuring a timely, efficient and effective response to emergencies, making optimal use of all necessary resources. Furthermore, it can lead to increased collaboration in disaster preparedness and mitigation activities, thereby reducing potential losses in the event of a disaster.

Contributing factors

Natural disasters cannot be prevented, but measures can be taken to eliminate or reduce the possibility of trouble. Regardless of the many forms a disaster may take, the actual damage to collections is usually caused by fire or water.

Plan

Disaster response and contingency planning leads to organizational readiness in anticipation of an emergency. This includes management of human and financial resources, availability of emergency supplies, and communications procedures. Such planning can help mitigate the destructive effects of a disaster by ensuring timely and effective provision of humanitarian aid to those most in need.

Policies

Existence of skilled response teams

Quality of means of communication

Documents

■ Presence and quality of public infrastructure and shelters

■ Presence of and accessibility to evacuation routes in the event of a disaster

Positive consequences

Helps in assessing collection needs in disaster situations

Ways to Improve

· Includes plans or preparations made to save lives and to help response and rescue operations.

· Preparedness activities take place before an emergency occurs.

Strength 2

■ Potential difficulties have been anticipated and attempts have been made to overcome problems.

Summary of strengths

Pre-trained technical specialists; standardized equipment; readiness to be operational within 48 hours of deployment; the ability to be fully self-contained for one month; and the capacity to be deployed for up to four months.

Contributing Factors

Community leadership during and after disasters is supported to promote improved disaster response and recovery.

Plans

Staff are trained and prepared to play a positive role in preventing disasters

Policies

Development of short and long term response and recovery actions

Documents

To assist staff with access to general disaster awareness information

Positive Consequences

· A formal written plan enables an institution to respond efficiently and quickly to an emergency, and to minimize damage to the building and its contents.

· Response activities take place during an emergency.

Ways of Improve

It isimportant to alert the wider disaster management community, especially if the scale of an emergency requires external assistance. The rapidity and effectiveness of disaster response will be enhanced if there is widespread awareness of the seriousness of a situation, with timely updates, and if needs are communicated directly from the affected area. Inputs received from the field form the basis for information bulletins, allocations from DREF and appeals to donors. Disaster management resource framework (DMRF)

Strength 3

Relevant information has been gathered and analyzed.

Summary of strengths

Develop mechanisms for learning of remedial actions that are needed

Contributing Factors

Councils establish and maintain agreements with each other to provide assistance if required during an emergency event.

Plans

Keep together supplies and equipment required in a disaster and maintain them

Policies

· Disaster planning is a matter of basic security for organizations.

· It is therefore considered to be an essential part of any preservation programme to be implemented by any kind of organization.

Documents

· Monitoring disaster recovery

· Institutions decide priorities and assist with short term plans for recovery and return of materials

Positive Consequences

Aiming at giving a proper advice and suggestions to help disaster managers to produce disaster response and contingency plans of high quality, relevance and usefulness.

Ways of Improve

Verify that the inspections are done as scheduled

4. Analyze the areas for improvement of the disaster response in the scenario by doing the following:
a. Discuss three areas for improvement.

Areas for Improvement 1:

Determine priorities for restoration work and seek the advice of a conservator as to the best methods and options, and obtain cost estimates.

Areas of improvement details

Summary of Areas for improvement

Arrangements for funding emergency needs.

Contributing Factors

Disaster Coordination centre, and evacuation centre, hospitals and alternative access routes are decentralised and equipped with back-up systems

Plans

Training in disaster response techniques,

Policies

The preparedness of vulnerable communities to current and future climatic risks is improved.

Documents

To ensure that appropriate equipment and materials are available to deal with any likely emergency

Positive Consequences

Councils establish and maintain agreements with each other to provide assistance if required during an emergency event.

Ways of Improve

Carry out a building inspection and alter factors which constitute a potential hazard

Area for Improvement 2

Establish a programme to restore both the disaster site and the damaged materials to a stable and usable condition.

Areas of improvement details

Summary of Areas for improvement

On-going activities to reduce the risk of health, life, property, and the environment from hazards. A long term approach to looking at the fundamentals of emergency planning with the goal of identifying and minimizing risks.

Contributing Factors

Revise emergency management plan as needed

Plans

Have a record of the list of names, addresses, and home telephone numbers of personnel with emergency responsibilities.

Policies

A capacity building and training program on emergency management, climate change and urban and regional planning is developed and implemented.

Documents

· Document recovery needs in a Business Recovery Plan

· Record damages and losses

Positive Consequences

To ensure adequate collections disaster preparedness, a disaster response structure defining key personnel and groups has been created.

Ways of Improve

· Apply for assistance as needed

· Revise emergency management plan as needed

Area for Improvement 3

Follow established emergency procedures for raising the alarm, evacuating personnel and making the disaster site safe

Areas of improvement details

Summary of Areas for improvement

Analyze the disaster and improve the plan in the light of experience.

Contributing Factors

A series of programs will be introduced to improve the level of preparedness of communities to climate change and new climatic risks.

Plans

Establish a training schedule

Policies

Identify challenges and prioritize activities

Documents

Contact insurers.

Positive Consequences

Record of those cited goes on employers’ permanent record and can be used in cases involving employees as evidence against employers

Ways of Improve

· The key to surviving any disaster is to be prepared and to be informed.

· Institute procedures to notify appropriate people of the disaster and assemble them rapidly.

d. Recommend changes to the response plan (e.g., plans, procedures, equipment, training, mutual aid support, management, and leadership support) that could resolve the causes of each of the three areas for improvement.

Everyone is called upon to be prepared for any type of disaster. Contact and consult otherDisaster Coordinator and Preservation Services Staff associations to share information and experience, and with that view to regional cooperation. Additionally, take advantage of educational sessions, particularly disaster planning workshops and preparedness exercises. One can also seek expert advice and help from the preservation offices and the Standing Committee of the Section on Conservation of the IFLA, the centres of the IFLA-PAC Programme, and the Technical Committees of ICA and of the International Audiovisual Archives Associations FIAF, FIAT, and IASA.