G. Provide a preliminary line item budget. Include detailed estimated costs with explanation/justification for expenditures to support your budget estimates.

Project Charter Details

Scenario:  The objective of this project is to implement a trial Residency Weekend to be held at a new location for the University of the Cumberlands (UC). The Residency Weekend will follow traditional hours for meetings: Friday 5pm – 10pm, Saturday 8am – 7:30pm and Sunday 8am – 1pm. The project charter will be created to present to the Project Sponsor (Instructor) as part of a bid process. You will be “competing” against other project teams to secure the contract to provide this trial weekend. All facets of a Residency Weekend will need to be covered in the Project Charter to ensure best opportunity for selection of your project.

Project baseline considerations: 

• Where      will the Residency Weekend be held? City and site.


• Establish      a detailed budget to demonstrate all potential costs have been considered      and are included.


• Source      costs from websites (airlines, hotels, convention centers, meeting halls, and      any additional services that may be required to implement the project).


• A      list of the major deliverables from the project are thoroughly described.


• Specific      reviews: The Project Charter will be reviewed by the project team and      approved.


• Follow      the SMART protocol when required.


• The      final approval will be the Sponsor (course Instructor).

Project Knowns: 

• The      current sites for UC Residency Weekends are Northern Kentucky/Cincinnati,      Washington, DC/Virginia, Dallas, TX and Seattle, WA.


• The      trial weekend will be conducted February 5-7, 2021.


• The      COVID-19 pandemic has subsided and will not be a contributing factor for      this project.


• A      successful trial weekend will lead to the establishment of a new Residency      site. 


• The      trial site will need to be easily accessible to transportation options      both arriving to the destination and during the weekend.


• Adequate      lodging must be available near the Residency site.


• There      are usually six (6) classes held during a typical Residency Weekend with      approximately 300 students, 6 instructors and 3 support staff.


• Instructors      and support staff will need to be provided travel, room and board through      the weekend. Instructors could come from anywhere in the continental U.S.      so some travel (anything over 750 miles) will need to be scheduled for      arrival on Thursday evening. Less than 750 miles can arrive Friday morning      if flights allow arrival by noon local time. Instructors cannot leave the      Residency site on Sunday until after 2pm local time.
  
  
  
  • The       3 support staff members will be travelling from the main campus at       Williamsburg, KY
  
  
  • The       instructors will be travelling from:
    
    
    
    • Williamsburg, KY
    
    
    • Pittsburg, PA
    
    
    • Raleigh, NC
    
    
    • Madison, WI
    
    
    • Phoenix, AZ
    
    
    • Cheyenne, WY
    
    
    
    
  
  
  
  


• There      is no set budget assigned to the project. The project team will need to      create a detailed budget proposal as cost for the weekend will be one of      the criteria used for selecting the project team.


• Students      will utilize detailed Internet research to establish potential costs.


• Constraints:      It is important to define any and all constraints on the project or those      working on the project.