Gale force surfing case study

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Gale Force Surfing

During mid-September 2015, the top managers of the Gale Force Corporation, a leading manufacturer of windsurfing equipment and surfboards, were gathered in the president’s conference room reviewing the results of the company’s operations during the past fiscal year (which runs from October 1 to September 30).

“Not a bad year, on the whole,” remarked the president, 32-year-old Charles (“Chuck”) Jamison. “Sales were up, profits were up, and our return on equity was a respectable 15 percent. In fact,” he continued, “the only dark spot

I can find in our whole annual report is the profit margin, which is only 2.25 percent. Seems like we ought to be making more than that, don’t you think, Tim?” He looked across the table at the vice president for finance, Timothy Baggit, age 28.

“I agree,” replied Tim, “and I’m glad you brought it up, because I have a suggestion on how to improve that situation.” He leaned forward in his chair as he realized he had captured the interest of the others. “The problem is, we have too many expenses on our income statement that are eating up the profits. Now, I’ve done some checking, and the expenses all seem to be legitimate except for interest expense. Look here, we paid over $250,000 last year to the bank just to finance our short-term borrowing. If we could have kept that money instead, our profit margin ratio would have been 4.01 percent, which is higher than any other firm in the industry.”

“But, Tim, we have to borrow like that,” responded Roy (“Pop”) Thomas, age 35, the vice president for production. “After all, our sales are seasonal, with almost all occurring between March and September. Since we don’t have much money coming in from October to February, we have to borrow to keep the production line going.”

“Right,” Tim replied, “and it’s the production line that’s the problem. We produce the same number of products every month, no matter what we expect sales to be. This causes inventory to build up when sales are slow and to deplete when sales pick up. That fluctuating inventory causes all sorts of problems, including the excessive amount of borrowing we have to do to finance the inventory accumulation.” (See Tables 1 through 5 for details of Gale Force’s current operations based on equal monthly production.)

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Table 1 Sales Forecast (in units) First Quarter Second Quarter Third Quarter Fourth Quarter

October 2014 ..... 150 January ...................... 0 April ......................... 500 July.......................... 1,000

November .......... 75 February .................... 0 May .......................... 1,000 August ..................... 500

December ........... 25 March ........................ 300 June ......................... 1,000 September ............... 250

Table 2 Production Schedule and Inventory (equal monthly production)

Beginning Inventory

Production This

Month Sales End

Inventory

Inventory ($2,000 per unit)

October 2014 .............. 400 + 400 - 150 = 650 $1,300,000 November ................... 650 400 75 975 1,950,000 December .................... 975 400 25 1,350 2,700,000 January ........................ 1,350 400 0 1,750 3,500,000 February ...................... 1,750 400 0 2,150 4,300,000 March .......................... 2,150 400 300 2,250 4,500,000 April ............................. 2,250 400 500 2,150 4,300,000 May ............................. 2,150 400 1,000 1,550 3,100,000 June ............................. 1,550 400 1,000 950 1,900,000 July .............................. 950 400 1,000 350 700,000 August ......................... 350 400 500 250 500,000 September................... 250 400 250 400 800,000

Table 3 Sales Forecast, Cash Receipts and Payments, and Cash Budget

October

2014 November December January February March

Sales Forecast

Sales (units) ................................. 150 75 25 0 0 300 Sales (unit price: $3,000) ............. $ 450,000 $ 225,000 $ 75,000 0 0 $ 900,000

Cash Receipts Schedule

50% cash ..................................... $ 225,000 $ 112,500 $ 37,500 $ 450,000 50% from prior month’s sales* ... $ 375,000 $ 225,000 $ 112,500 $ 37,500 0 0 Total cash receipts ................ $ 600,000 $ 337,500 $ 150,000 $ 37,500 0 $ 450,000

Cash Payments Schedule

Production in units ...................... 400 400 400 400 400 400 Production costs (each = $2,000) $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Overhead .................................... $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Dividends and interest ................ 0 0 0 0 0 0 Taxes ........................................... $ 150,000 0 0 $ 150,000 0 0 Total cash payments ............. $ 1,150,000 $ 1,000,000 $ 1,000,000 $ 1,150,000 $ 1,000,000 $ 1,000,000

Cash Budget; Required Minimum Balance is $125,000

Cash flow..................................... $ –550,000 –662,500 –850,000 –1,112,500 –1,000,000 –550,000 Beginning cash ............................ 125,000 125,000 125,000 125,000 125,000 125,000 Cumulative cash balance ............. –425,000 –537,500 –725,000 –987,500 –875,000 –425,000 Monthly loan or (repayment)...... $ 550,000 $ 662,500 $ 850,000 $ 1,112,500 $ 1,000,000 $ 550,000

Cumulative loan .......................... $ 550,000 $ 1,212,500 $ 2,062,500 $ 3,175,000 $ 4,175,000 $ 4,725,000 Ending cash balance .................... $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000

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*September sales assumed to be $750,000.

“Now, here’s my idea,” said Tim. “Instead of producing 400 items a month, every month, we match the production schedule with the sales forecast. For example, if we expect to sell 150 windsurfers in October, then we only make 150. That way we avoid borrowing to make the 250 more that we don’t expect to sell, anyway. Over the course of an entire year the savings in interest expense could really add up.”

“Hold on, now,” Pop responded, feeling that his territory was being threatened. “That kind of scheduling really fouls up things in the shop where it counts. It causes a feast or famine environment—nothing to do for one month, then a deluge the next. It’s terrible for the employees, not to mention the supervisors who are trying to run an efficient operation. Your idea may make the income statements look good for now, but the whole company will suffer in the long run.”

Chuck intervened. “OK, you guys, calm down. Tim may have a good idea or he may not, but at least it’s worth looking into. I propose that you all work up two sets of figures, one assuming level production and one matching production with sales. We’ll look at them both and see if Tim’s idea really does produce better results. If it does, we’ll check it further against other issues Pop is concerned about and then make a decision on which alternative is better for the firm.”

Table 3 (continued) April May June July August September

Sales Forecast

Sales (units) ................................. 500 1,000 1,000 1,000 500 250 Sales (unit price: $3,000) ............. $1,500,000 $3,000,000 $3,000,000 $3,000,000 $1,500,000 $ 750,000 Cash Receipts Schedule

50% cash ...................................... $ 750,000 $1,500,000 $1,500,000 $1,500,000 $ 750,000 $ 375,000 50% from prior month’s sales ...... $ 450,000 $ 750,000 $1,500,000 $1,500,000 $1,500,000 $ 750,000 Total cash receipts ................. $1,200,000 $2,250,000 $3,000,000 $3,000,000 $2,250,000 $ 1,125,000 Cash Payments Schedule

Production in units ...................... 400 400 400 400 400 400 Production costs (each = $2,000) $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Overhead ..................................... $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Dividends and interest ................. 0 0 0 0 $1,000,000 0 Taxes ........................................... $ 150,000 0 0 $ 300,000 0 0 Total cash payments .............. $1,150,000 $1,000,000 $1,000,000 $1,300,000 $2,000,000 $1,000,000 Cash Budget; Required Minimum Balance is $125,000

Cash flow ..................................... 50,000 1,250,000 2,000,000 1,700,000 250,000 125,000 Beginning cash ............................. 125,000 125,000 125,000 125,000 400,000 650,000 Cumulative cash balance ............. 175,000 1,375,000 2,125,000 1,825,000 650,000 775,000

Monthly loan or (repayment) .......... ($ 50,000) ($1,250,000) ($2,000,000) ($1,425,000) 0 0 Cumulative loan........................... $4,675,000 $3,425,000 $1,425,000 0 0 0 Ending cash balance .................... $ 125,000 $ 125,000 $ 125,000 $ 400,000 $ 650,000 $ 775,000

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Table 4 Total Current Assets First Year

Cash Accounts

Receivable* Inventory

Total Current Assets

October ............. $125,000 + $225,000 + $1,300,000 = $1,650,000 November ......... 125,000 112,500 1,950,000 2,187,500 December ......... 125,000 37,500 2,700,000 2,862,500 January ............. 125,000 0 3,500,000 3,625,000 February ........... 125,000 0 4,300,000 4,425,000 March ............... 125,000 450,000 4,500,000 5,075,000 April .................. 125,000 750,000 4,300,000 5,175,000 May ................... 125,000 1,500,000 3,100,000 4,725,000 June .................. 125,000 1,500,000 1,900,000 3,525,000 July .................... 400,000 1,500,000 700,000 2,600,000 August ............... 650,000 750,000 500,000 1,900,000 September ........ 775,000 375,000 800,000 1,950,000

* Equals 50 percent of monthly sales

Table 5 Cumulative loan balance and interest expense (1% per month)

October November December January February March

Cumulative loan balance .................... $ 550,000 $1,212,500 $2,062,500 $3,175,000 $4,175,000 $4,725,000 Interest expense at (prime, 8.0%, + 4.0%) 12.00% ............ $ 5,500 $ 12,125 $ 20,625 $ 31,750 $ 41,750 $ 47,250

April May June July August September

Cumulative loan balance .................... $4,675,000 $3,425,000 $1,425,000 0 0 0 Interest expense at (prime, 8.0%, + 4.0%) 12.00% ............ $ 46,750 $ 34,250 $ 14,250 0 0 0

Total interest expense for the year: $254,250

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Required Activities:

1. Reference tables 1 through 5 to complete the following:

A. Reproduce these tables if Tim’s suggestion were implemented; that is, change the Production This Month column in Table 2 from 400 each month to 150, 75, 25, and so on, to match Sales in the next column.

B. Recompute the remainder of Table 2, and Tables 3, 4, and 5 based on the new production numbers. Note: Beginning inventory is still 400 units. Beginning cash is still $125,000 and that remains the minimum required balance.

C. Write a one paragraph summary of what the new computations reflect and what you would suggest as a result of your findings.

2. Reference table 5 to calculate how much Tim’s suggestion would save in interest expense in a year.

A. Use your recomputed figures in Table 5 from question 1 to summarize what the change would offer as a savings from the total interest expense. Justify your perspective on whether those findings would be a positive point for Tim’s suggestion or a positive point for Roy (“Pop”).

3. Assume that there is an added expense for each sales dollar of .5 percent (.005). Based on this fact and the information computed in question 2, is seasonal production justified?

A. Compute the total sales using table 3 ( original or recomputed table can be sued) B. Apply the added expense and identify what the expense amount will do (increase/decrease

and by how much). C. Compare the rate of the added expense burden to the interest savings computed in

question 2 of table5. D. Write a one paragraph summary of your findings. Include if you feel the seasonal production

plan is justified or not and why you are making the formal recommendation to implement the change or not.