Implementing diversity policies and procedures

Develop and implement diversity policy

Assessment Task 1- Project

Task summary

This assessment task requires you in the role of General Manager of Aus Accountancy, to meet with your CEO to discuss diversity policy requirements and to prepare a briefing report.

You will then be required to develop a draft diversity policy and procedures for the company, an action plan for implementation, and a questionnaire for use in the workplace following the implementation.

Also you are required to present the new diversity policy and procedures and action plan to Aus Accountancy staff for information and for their feedback.

After the presentation, you will need to include your ideas on diversity actions, which you will use to update your draft diversity policy and procedures and action plan.

Required

· Access to textbooks and other learning materials

· Computer with Microsoft Office and internet access

· Access to example policies and procedures. A sample can be found at the following link: https://www.google.com.au/search?q=diversity+policy+and+procedures&ie=utf- HYPERLINK "https://www.google.com.au/search?q=diversity+policy+and+procedures&ie=utf-8&oe=utf-8&gws_rd=cr&ei=0ZwRV4aTF4Xw0AS6gpeADQ" 8&oe=utf-8&gws_rd=cr&ei=0ZwRV4aTF4Xw0AS6gpeADQ

· Diversity legislation, regulations, codes of practice as at: https://humanrights.gov.au/

· Briefing Report Template

· Action Plan Template

· Presentation space with a projector for presentation

· Roleplay participants

Submit

· Diversity briefing report

· Diversity questionnaire

· PowerPoint presentation

· Updated diversity policy and procedures

· Updated diversity action plan

Assessment criteria

For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria.

BSBDIV601 Assessment Task 01 V2.0 Page 1 of 8

Carefully read the following scenario.

Aus Accountancy is a large accountancy firm with 25 staff, ranging from senior management staff to administration staff. The company currently has one office located in Sydney.

The company is in a period of expansion and needs to ensure that it can access a sufficient number of qualified staff. The company has been struggling with this over the last 12 months. The CEO has therefore decided that one of the strategies used to try and access staff will be to develop a formal diversity policy and procedures as well as an action plan, which will give the company access to a larger pool of staff, as well as reap all the benefits of diversity.

Complete the following activities:

1. Participate in a meeting with the CEO (your assessor).

As the General Manager of the company you have been asked to coordinate development of the company’s new diversity policy and procedures.

Review the case study information prior to meeting with the CEO to discuss initial requirements.

During the meeting, the CEO will discuss the organisation’s requirements for diversity policy and procedures with you, as well as existing practices in relation to diversity.

Please note: Your assessor will advise in class of the date and time of the meeting.

2. Write a diversity briefing report.

Following the meeting, you will be required to conduct research to assist in the development of the policy and procedures and write a briefing report on your research.

Your briefing report should, as a minimum, addresses the following:

· Purpose of the report, including current company position on diversity and existing policies and procedures that need to be taken into account.

· Australian diversity facts and figures including:

o Australia’s multicultural society, including Aboriginal and Torres Strait

Islanders and percentage of people born overseas and major countries of origin

o Religions

o Age structure

o Demographics of those with a disability and types of disability

· Diversity within the business environment, including cultures, beliefs, traditions and practices

· Intended and unintended impacts of diversity including:

o The benefits of diversity in the workplace and to society as a whole

o How a diverse society contributes to Australia’s image globally and to economic growth.

o How diversity can drive innovation

· Describe contemporary theory about diversity and its potential contribution to business advantage

· Identify benchmarks and other measurement indicators for planning and assessing the impacts of policy implementation.

· Legal requirements in relation to workplace diversity. List at least five Acts of legislation and explain the purpose of each.

· Examples of at least 2 diversity policies and procedures.

· Example diversity actions to inform the diversity action plan. You should research at least five examples to start off the diversity action plan.

Use the Briefing Report Template to guide your work.

3. Develop a diversity policy and procedures.

Develop the policy and procedures based on your research activity 1.

Keep in mind that this will be a draft version of this document, and you should name it accordingly. You will refine it and produce a final version following a presentation that will include their feedback.

4. Develop a diversity action plan.

You are also required to develop a diversity action plan to ensure that the company commences diversity action using your research and template.

Use the Action Plan Template to guide your work.

Keep in mind that this will be a draft version of this document, and you should name it accordingly.

5. Develop a questionnaire.

As you are also required to assess the impact of the diversity policy and

BSBDIV601 Assessment Task 01 V2.0 Page 3 of 8

procedures, develop a simple questionnaire that could be provided to staff following implementation.

Your questionnaire should include at least 10 questions, and include a rating scale for staff to indicate their agreement or disagreement with the statement.

6. Develop a PowerPoint presentation.

Prepare to present the new diversity policy and procedures and action plan to staff by developing a PowerPoint presentation.

The presentation must address the following:

· Diversity within the business environment, including cultures, beliefs, traditions and practices.

· Benefits of diversity as described in your briefing report plus diversity facts and figures.

· Intended outcome of the policy.

· An outline of the new diversity policy and procedure and the rationale for development (as set out in the briefing report)

· Planned diversity actions.

· You will be required to develop at least 8 slides to accompany your presentation. Wherever practical, the slides should include graphics such as table or charts or images.

You should include the diversity facts and figures in your presentation first and then, at the end of the presentation, outline the new diversity policy and procedure and action plan.

The staff that you will present to are a diverse group of individuals with varying levels of language and literacy skills, so you need to make sure the presentation is simple and clear and interesting to motivate them to adopt the new policy and procedures.

7. Deliver your presentation.

Using the PowerPoint presentation that you have developed, deliver a presentation to staff. Your assessor will be present as one of the staff members and will also organise another 2 other students to attend.

At the outset of the presentation, indicate that the team will be able to ask questions during and at the end of the presentation. Also inform staff that you would like to brainstorm further diversity ideas for the action plan at the end of

BSBDIV601 Assessment Task 01 V2.0 Page 4 of 8

the session.

During the presentation, demonstrate effective communication skills including:

· Speaking clearly and concisely

· Using non-verbal communication to assist with understanding

· Asking questions to identify required information

· Responding to questions as required

· Using active listening techniques to confirm understanding

At the conclusion of your presentation, seek feedback from staff on the new diversity policy and procedures, as well as ideas to inform the diversity action plan. Take notes on this feedback.

Please note: Your assessor will advise you of the date and time that your presentation is to take place.

8. Revise your diversity policy and procedures and your diversity action plan.

These updates should include the feedback that came out in the meeting. Ensure that the updated documents are named accordingly.

9. Draft an email to all staff (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

The email text should give an explanation and an interpretation of the diversity policy and procedures and the diversity action plan.

The text should also give a summary of the meeting, and the changes that you have made to the documents.

BSBDIV601 Assessment Task 01 V2.0 Page 5 of 8

Assessment Task 1 Checklist

Student’s name:

Completed

successfully?

Comments

Did the student:

Yes

No

Participate in a meeting to identify

existing diversity practices and

requirements for diversity policy and

procedures?

During the meeting, demonstrate

effective communication skills

including:

 Speaking clearly and concisely

 Using non-verbal communication

to assist with understanding

 Asking questions to identify

required information

 Responding to questions as

required

 Using active listening techniques

to confirm understanding

In the briefing report, clearly outline

the benefits of diversity and diversity

facts and figures based on research

conducted?

In the briefing report, clearly outline

diversity facts and figures based on

research conducted?

In the briefing report, clearly outline

legislation that underpins diversity

based on research conducted?

In the briefing report, clearly outline

possible diversity actions based on

BSBDIV601 Assessment Task 01 V2.0 Page 6 of 8

research conducted?

In the briefing report, clearly report on

at least two diversity policies and

procedures from other organisations

and review relevance to Aus

Accountancy based on research

conducted?

Develop a draft diversity policy and

procedures?

Seek approval from the CEO for the

recommended diversity policy and

procedure format?

Develop a draft diversity action plan?

Develop a diversity questionnaire in

the required format, including at least

10 questions?

In the presentation, communicate the

following to the team:

· Diversity facts and figures

· Explain the benefits of diversity

· Intended outcome of policy and procedure

· Diversity policy and procedure

· Diversity Action Plan?

Seek feedback from staff on diversity

policy and procedure and action plan?

During the meeting, demonstrate

effective communication skills that are

appropriate to a diverse workforce

including:

· Speaking clearly and concisely

· Using non-verbal communication

BSBDIV601 Assessment Task 01 V2.0 Page 7 of 8

to assist with understanding

· Asking questions to identify required information

· Responding to questions as required

· Using active listening techniques to confirm understanding

Update diversity policy and procedure

and action plan based on staff

feedback and send final documents for

approval?

Task outcome:

 Satisfactory

 Not satisfactory

Assessor signature:

Assessor name:

Date:

Aus Accountancy
Diversity policy and procedures briefing report
Introduction
Purpose of the report, including current company position on diversity and existing policies and procedures that need to be taken into account.

Existing practices
Assess the organisation’s existing practices and information in relation to diversity. Determine the relationships or links that can be made between other organisational policies

Diversity facts and figures
Australia’s diverse society, including:

· Aboriginal and Torres Strait Islanders

· People born overseas, including their major countries of origin

· Religions

· Age

· People with a disability, including the types of disability

Diversity in business
Explain business operations that can be linked to diversity

Outline how diversity can exist within the business environment, including cultures, beliefs, traditions and practices

Impacts of Diversity
· The benefits of diversity in the workplace and to society as a whole

· How a diverse society contributes to Australia’s image globally and to economic growth.

· How diversity can drive innovation

Diversity theory
Describe contemporary theory about diversity and its potential contribution to business advantage

Benchmarks and other measurement indicators
Indicators for planning and assessing the impacts of policy implementation

Legal requirements in relation to workplace diversity.
List and explain key legislation related to diversity. List at least five Acts and briefly explain the purpose of each.

Example diversity policies and procedures
Report on the three diversity policies and procedures that you have identified and the areas they address.

Example diversity actions to inform action plan.
Include example actions that could be undertaken to improve diversity within the organization. You should include at least five.

Aus Accountancy

Diversity Action Plan
Current: (insert month & year here)
Issues

Comments

1

Insert into this section the current situation and issues which you would like to resolve

2

3

4

5

6

Future (give specific year(s))
No.
Objectives
Measures of Performance
1
Insert into this section the objectives which you would like to achieve based on the issues listed above

Insert into this section the measurements which will be used to assess whether the objectives have been successfully achieved

2
3
Strategy for Achieving Objectives
Strategies
Step by Step Plan
Due Date
Name
Insert each of the objectives which you listed above

a. Break down each objective into clear and ordered steps which need to be taken to achieve the objective that you have set.
date by which each step should be completed
person(s) responsible for completing each step
b.
c.
d.
a.
b.
c.
d.
a.
b.
c.
d.
a.
b.
c.
d.
a.
b.
c.
d.
You as a student are working as general manager of a Aus Accountancy Firm. You meeting with your CEO ( Teacher or your trainer)

Task: discuss the diversity policy

You will then be required to

1) develop a draft diversity policy and procedures for the company,

2) an action plan for implementation,

3) a questionnaire for use in the workplace

4) implementation.

5) Presentation

6) You need up date your document

Q.1 you are meeting with your CEO that’s is your assessor.

Reviewing the case given on top of the assessment task. Under scenario. Your CEO will discuss the diversity plan with your that you are supposed to develop.

Meeting with the CEO.

Time date what is the content of the meeting.

2:00 pm meeting with the ceo discussing about the diversity policy for the extension of the organisation. And developing diversity policy.

2:10 pm debriefing.

Q.2 USE THE BRIEFING REPORT TEMPLET FROM THE MOODLE.

Q.3 developing the policy.

Definition of policy ,

Examples of policy

Define Diversity policy

· Allow you to consult with your stakeholder

· Ensure commitment to a given policy statement

· Take the time to examine the issues

· Allow enough time for an effective policy to be developed

· Increase the potential for growth within the organisation

· Educate your stakeholder and staff of issues and how they can deal with them

· Allow for effective change to occur within an organisation

· Make positive changes to an organisation by looking for ways in which behaviours

· can be modified

· Remove barriers that may affect diversity within the organisation

· Demonstrates the leadership that is present within the organisation

· Allow for consistent decision making to be made

Q.4 USE THE TEMPLET ACTION PLAN TEMPLATE FROM THE MOODLE.

Q.5 DEVELOPING A QUESTIONNAIRE.

https://www.aicpa.org/content/dam/aicpa/interestareas/privatecompaniespracticesection/humancapital/diversity/sample-diversity-and-inclusion-questions-for-employee-surveys.pdf

Q.6 power point presentation:

Some information from Q.3 4 5 and develop a presentation add the slides in the assignment.

Q.7 deliver the presentation to the staff.

On Saturday the 23 of august delivered the presentation to the staff

Following were present

1.

2.

3.

4.

Q.8 revise the diversity policy.

Q.3 save as it a revise diversity policy

Q.9

Sending me the email of the revise diversity policy and take the screen shot of the email and add it in the assignment question 9.