Copyright © 2016 John Wiley & Sons, Inc.
Copyright © 2016 John Wiley & Sons, Inc.
Managing and Using Information Systems
A STRATEGIC APPROACH
Sixth Edition
Keri E. Pearlson KP Partners
Carol S. Saunders W.A. Franke College of Business
Northern Arizona University
Dr. Theo and Friedl Schoeller Research Center for Business and Society
Dennis F. Galletta Katz Graduate School of Business
University of Pittsburgh, Pittsburgh, PA
Copyright © 2016 John Wiley & Sons, Inc.
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ISBN: 978-1-119-24428-8 (BRV)
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Library of Congress Cataloging-in-Publication Data
Names: Pearlson, Keri E. | Saunders, Carol S. | Galletta, Dennis F.
Title: Managing and using information systems: a strategic approach / Keri
E. Pearlson, Carol S. Saunders, Dennis F. Galletta.
Description: 6th edition. | Hoboken, NJ : John Wiley & Sons, Inc., [2015] |
Includes index.
Identifiers: LCCN 2015041210 (print) | LCCN 2015041579 (ebook) | ISBN 9781119244288 (loose-leaf : alk. paper) |
ISBN 9781119255208 (pdf) | ISBN 9781119255246 (epub)
Subjects: LCSH: Knowledge management. | Information technology—Management. |
Management information systems. | Electronic commerce.
Classification: LCC HD30.2 .P4 2015 (print) | LCC HD30.2 (ebook) | DDC 658.4/038011—dc23
LC record available at http://lccn.loc.gov/2015041210
Printing identification and country of origin will either be included on this page and/or the end of the book. In addition, if the ISBN on this
page and the back cover do not match, the ISBN on the back cover should be considered the correct ISBN.
Printed in the United States of America
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To Yale & Hana
To Rusty, Russell, Janel & Kristin
To Carole, Christy, Lauren, Matt, Gracie, and Jacob
Copyright © 2016 John Wiley & Sons, Inc.
iv
Information technology and business are becoming inextricably interwoven. I don ’ t think anybody can talk
meaningfully about one without the talking about the other.
Bill Gates
Microsoft 1
I ’ m not hiring MBA students for the technology you learn while in school, but for your ability to learn about, use
and subsequently manage new technologies when you get out .
IT Executive
Federal Express 2
Give me a fi sh and I eat for a day; teach me to fi sh and I eat for a lifetime .
Proverb
Managers do not have the luxury of abdicating participation in decisions regarding information systems (IS).
Managers who choose to do so risk limiting their future business options. IS are at the heart of virtually every
business interaction, process, and decision, especially when the vast penetration of the Web over the last 20 years
is considered. Mobile and social technologies have brought IS to an entirely new level within fi rms and between
individuals in their personal lives. Managers who let someone else make decisions about their IS are letting
someone else make decisions about the very foundation of their business. This is a textbook about managing and
using information written for current and future managers as a way to introduce the broader implications of the
impact of IS.
The goal of this book is to assist managers in becoming knowledgeable participants in IS decisions. Becoming
a knowledgeable participant means learning the basics and feeling comfortable enough to ask questions. It does
not mean having all the answers or having a deep understanding of all the technologies out in the world today. No
text will provide managers everything they need to know to make important IS decisions. Some texts instruct on
the basic technical background of IS. Others discuss applications and their life cycles. Some take a comprehensive
view of the management information systems (MIS) fi eld and offer readers snapshots of current systems along with
chapters describing how those technologies are designed, used, and integrated into business life.
This book takes a different approach. It is intended to provide the reader a foundation of basic concepts relevant
to using and managing information. This text is not intended to provide a comprehensive treatment on any one
aspect of MIS, for certainly each aspect is itself a topic of many books. This text is not intended to provide readers
enough technological knowledge to make them MIS experts. It is not intended to be a source of discussion of any
particular technology. This text is written to help managers begin to form a point of view of how IS will help or
hinder their organizations and create opportunities for them.
The idea for this text grew out of discussions with colleagues in the MIS area. Many faculties use a series of
case studies, trade and popular press readings, and Web sites to teach their MIS courses. Others simply rely on one
of the classic texts, which include dozens of pages of diagrams, frameworks, and technologies. The initial idea for
this text emerged from a core MIS course taught at the business school at the University of Texas at Austin. That
course was considered an “appetizer” course—a brief introduction into the world of MIS for MBA students. The
course had two main topics: using information and managing information. At the time, there was no text like this
Preface
1 Bill Gates, Business @ the Speed of Thought. New York: Warner Books, Inc. 1999. 2 Source: Private conversation with one of the authors.
Copyright © 2016 John Wiley & Sons, Inc.
vPreface
one; hence, students had to purchase thick reading packets made up of articles and case studies to provide them the
basic concepts. The course was structured to provide general MBA students enough knowledge of the MIS field so
that they could recognize opportunities to use the rapidly changing technologies available to them. The course was
an appetizer to the menu of specialty courses, each of which went much more deeply into the various topics. But
completion of the appetizer course meant that students were able to feel comfortable listening to, contributing to,
and ultimately participating in IS decisions.
Today, many students are digital natives—people who have grown up using information technologies (IT) all
of their lives. That means that students come to their courses with significantly more knowledge about things such
as tablets, apps, personal computers, smartphones, texting, the Web, social networking, file downloading, online
purchasing, and social media than their counterparts in school just a few years ago. This is a significant trend
that is projected to continue; students will be increasingly knowledgeable the personal use of technologies. That
knowledge has begun to change the corporate environment. Today’s digital natives expect to find in corporations
IS that provide at least the functionality they have at home. At the same time, these users expect to be able to work
in ways that take advantage of the technologies they have grown to depend on for social interaction, collaboration,
and innovation. We believe that the basic foundation is still needed for managing and using IS, but we understand
that the assumptions and knowledge base of today’s students is significantly different.
Also different today is the vast amount of information amassed by firms, sometimes called the “big data” prob-
lem. Organizations have figured out that there is an enormous amount of data around their processes, their interac-
tions with customers, their products, and their suppliers. These organizations also recognize that with the increase
in communities and social interactions on the Web, there is additional pressure to collect and analyze vast amounts
of unstructured information contained in these conversations to identify trends, needs, and projections. We believe
that today’s managers face an increasing amount of pressure to understand what is being said by those inside and
outside their corporations and to join those conversations reasonably and responsibly. That is significantly different
from just a few years ago.
This book includes an introduction, 13 chapters of text and mini cases, and a set of case studies, supplemental
readings, and teaching support on a community hub at http://pearlsonandsaunders.com. The Hub provides faculty
members who adopt the text additional resources organized by chapter, including recent news items with teaching
suggestions, videos with usage suggestions, blog posts and discussions from the community, class activities, addi-
tional cases, cartoons, and more. Supplemental materials, including longer cases from all over the globe, can be
found on the Web. Please visit http://www.wiley.com/college/pearlson or the Hub for more information.
The introduction to this text defends the argument presented in this preface that managers must be knowledge-
able participants in making IS decisions. The first few chapters build a basic framework of relationships among
business strategy, IS strategy, and organizational strategy and explore the links among them. The strategy chapters
are followed by ones on work design and business processes that discuss the use of IS. General managers also need
some foundation on how IT is managed if they are to successfully discuss their next business needs with IT pro-
fessionals who can help them. Therefore, the remaining chapters describe the basics of information architecture
and infrastructure, IT security, the business of IT, the governance of the IS organization, IS sourcing, project
management, business analytics, and relevant ethical issues.
Given the acceleration of security breaches, readers will find a new chapter on IS security in this sixth edition of
the text. Also, the material on analytics and “big data” has been extensively updated to reflect the growing impor-
tance of the topic. Further, the chapter on work design has been reorganized and extensively revised. Each of the
other chapters has been revised with newer concepts added, discussions of more current topics fleshed out, and old,
outdated topics removed or at least their discussion shortened.
Similar to the fifth edition, every chapter begins with a navigation “box” to help the reader understand the flow
and key topics of the chapter. Further, most chapters continue to have a Social Business Lens or a Geographic Lens
feature. The Social Business Lens feature reflects on an issue related to the chapter’s main topic but is enabled by or
fundamental to using social technologies in the enterprise. The Geographic Lens feature offers a single idea about
a global issue related to the chapter’s main topic.
No text in the field of MIS is completely current. The process of writing the text coupled with the publication
process makes a book somewhat out‐of‐date prior to delivery to its audience. With that in mind, this text is written
Copyright © 2016 John Wiley & Sons, Inc.
http://pearlsonandsaunders.com
http://www.wiley.com/college/pearlson
vi Preface
to summarize the “timeless” elements of using and managing information. Although this text is complete in and
of itself, learning is enhanced by combining the chapters with the most current readings and cases. Faculty are
encouraged to read the news items on the faculty Hub before each class in case one might be relevant to the topic of
the day. Students are encouraged to search the Web for examples related to topics and current events and bring them
into the discussions of the issues at hand. The format of each chapter begins with a navigational guide, a short case
study, and the basic language for a set of important management issues. These are followed by a set of managerial
concerns related to the topic. The chapter concludes with a summary, key terms, a set of discussion questions, and
case studies.
Who should read this book? General managers interested in participating in IS decisions will find this a good
reference resource for the language and concepts of IS. Managers in the IS field will find the book a good resource
for beginning to understand the general manager’s view of how IS affect business decisions. And IS students will
be able to use the book’s readings and concepts as the beginning in their journey to become informed and success-
ful businesspeople.
The information revolution is here. Where do you fit in?
Keri E. Pearlson, Carol S. Saunders, and Dennis F. Galletta
Copyright © 2016 John Wiley & Sons, Inc.
vii
Books of this nature are written only with the support of many individuals. We would like to personally thank
several individuals who helped with this text. Although we ’ ve made every attempt to include everyone who helped
make this book a reality, there is always the possibility of unintentionally leaving some out. We apologize in
advance if that is the case here.
Thank you goes to Dr. William Turner of LeftFour , in Austin, Texas, for help with the infrastructure and
architecture concepts and to Alan Shimel, Editor‐in‐Chief at DevOps.com for initial ideas for the new security
chapter.
We also want to acknowledge and thank pbwiki.com. Without its incredible and free wiki, we would have been
relegated to e‐mailing drafts of chapters back and forth, or saving countless fi les in an external drop box without
any opportunity to include explanations or status messages. For this edition, as with earlier editions, we wanted to
use Web 2.0 tools as we wrote about them. We found that having used the wiki for our previous editions, we were
able to get up and running much faster than if we had to start over without the platform.
We have been blessed with the help of our colleagues in this and in previous editions of the book. They
helped us by writing cases and reviewing the text. Our thanks continue to go out to Jonathan Trower, Espen
Andersen, Janis Gogan, Ashok Rho, Yvonne Lederer Antonucci, E. Jose Proenca, Bruce Rollier, Dave Oliver, Celia
Romm, Ed Watson, D. Guiter, S. Vaught, Kala Saravanamuthu, Ron Murch, John Greenwod, Tom Rohleder, Sam
Lubbe, Thomas Kern, Mark Dekker, Anne Rutkowski, Kathy Hurtt, Kay Nelson, Janice Sipior, Craig Tidwell, and
John Butler. Although we cannot thank them by name, we also greatly appreciate the comments of the anonymous
reviewers who have made a mark on this edition.
The book would not have been started were it not for the initial suggestion of a wonderful editor in 1999 at John
Wiley & Sons, Beth Lang Golub. Her persistence and patience helped shepherd this book through many previous
editions. We also appreciate the help of our current editor, Lise Johnson. Special thanks go to Jane Miller, Gladys
Soto, Loganathan Kandan, and the conscientious JaNoel Lowe who very patiently helped us through the revision
process. We also appreciate the help of all the staff at Wiley who have made this edition a reality.
We would be remiss if we did not also thank Lars Linden for the work he has done on the Pearlson and Saunders
Faculty Hub for this book. Our vision included a Web‐based community for discussing teaching ideas and post-
ing current articles that supplement this text. Lars made that vision into a reality starting with the last edition and
continuing through the present. Thank you, Lars!
From Keri: Thank you to my husband, Yale, and my daughter, Hana, a business and computer science student at
Tulane University. Writing a book like this happens in the white space of our lives—the time in between everything
else going on. This edition came due at a particularly frenetic time, but they listened to ideas, made suggestions, and
celebrated the book ’ s completion with us. I know how lucky I am to have this family. I love you guys!
From Carol: I would like to thank the Dr. Theo and Friedl Schoeller Research Center of Business and Society for
their generous support of my research. Rusty, thank you for being my compass and my release valve. I couldn ’ t do
it without you. Paraphrasing the words of an Alan Jackson song (“Work in Progress”): I may not be what you want
me to be, but I ’ m trying really hard. Just be patient because I ’ m a work in progress. I love you, Kristin, Russell,
and Janel very much!
From Dennis: Thanks to my terrifi c family: my wife Carole, my daughters Christy and Lauren, and my grand-
daughter Gracie. Also thanks to Matt and Jacob, two lovable guys who take wonderful care of my daughters. Finally,
thanks to our parents and sisters ’ families. We are also blessed with a large number of great, caring neighbors whom
we see quite often. I love you all, and you make it all worthwhile!
Acknowledgments
Copyright © 2016 John Wiley & Sons, Inc.
viii
Dr. Keri E. Pearlson is President of KP Partners , an advisory services fi rm working with business leaders on issues
related to the strategic use of information systems (IS) and organizational design. She is an entrepreneur, teacher,
researcher, consultant, and thought leader. Dr. Pearlson has held various positions in academia and industry. She
has been a member of the faculty at the Graduate School of Business at the University of Texas at Austin where she
taught management IS courses to MBAs and executives and at Babson College where she helped design the popular
IS course for the Fast Track MBA program. Dr. Pearlson has held positions at the Harvard Business School, CSC,
nGenera (formerly the Concours Group), AT&T , and Hughes Aircraft Company . While writing this edition, she was
the Research Director for the Analytics Leadership Consortium at the International Institute of Analytics and was
named the Leader of the Year by the national Society of Information Management (SIM) 2014.
Dr. Pearlson is coauthor of Zero Time: Providing Instant Customer Value—Every Time, All the Time (John
Wiley, 2000). Her work has been published in numerous places including Sloan Management Review, Academy
of Management Executive, and Information Resources Management Journal . Many of her case studies have been
published by Harvard Business Publishing and are used all over the world. She currently writes a blog on issues at
the intersection of IT and business strategy. It ’ s available at www.kppartners.com.
Dr. Pearlson holds a Doctorate in Business Administration (DBA) in Management Information Systems from
the Harvard Business School and both a Master ’ s Degree in Industrial Engineering Management and a Bachelor ’ s
Degree in Applied Mathematics from Stanford University.
Dr. Carol S. Saunders is Research Professor at the W. A. Franke College of Business, Northern Arizona
University in Flagstaff, Arizona, and is a Schoeller Senior Fellow at the Friedrich‐Alexander University of
Erlangen‐Nuremberg, Germany. She served as General Conference Chair of the International Conference on
Information Systems (ICIS) in 1999 and as Program Co‐Chair of the Americas Conference of Information
Systems (AMCIS) in 2015. Dr. Saunders was the Chair of the ICIS Executive Committee in 2000. For three
years, she served as Editor‐in‐Chief of MIS Quarterly . She is currently on the editorial boards of Journal
of Strategic Information Systems and Organization Science and serves on the advisory board of Business &
Information Systems Engineering. Dr. Saunders has been recognized for her lifetime achievements by the
Association of Information Systems (AIS) with a LEO award and by the Organizational Communication and
Information Systems Division of the Academy of Management. She is a Fellow of the AIS.
Dr. Saunders ’ current research interests include the impact of IS on power and communication, overload,
virtual teams, time, sourcing, and interorganizational linkages. Her research is published in a number of journals
including MIS Quarterly, Information Systems Research, Journal of MIS, Communications of the ACM, Journal
of Strategic Information Systems, Journal of the AIS, Academy of Management Journal, Academy of Management
Review, Communications Research , and Organization Science .
Dr. Dennis F. Galletta is Professor of Business Administration at the Katz Graduate School of Business,
University of Pittsburgh in Pennsylvania. He is also the Director of the Katz School ’ s doctoral program and has
taught IS Management graduate courses in Harvard ’ s summer program each year since 2009. He obtained his
doctorate from the University of Minnesota in 1985 and is a Certifi ed Public Accountant. Dr. Galletta served as
President of the Association of Information Systems (AIS) in 2007. Like Dr. Saunders, he is both a Fellow of
the AIS and has won a LEO lifetime achievement award. He was a member of the AIS Council for fi ve years.
He also served in leadership roles for the International Conference on Information Systems (ICIS): Program
Co‐Chair in 2005 (Las Vegas) and Conference Co‐Chair in 2011 (Shanghai); as Program Co‐Chair for the
About the Authors
Copyright © 2016 John Wiley & Sons, Inc.
http://www.kppartners.com
ixAbout the Authors
Americas Conference on Information Systems (AMCIS) in 2003 (Tampa, Florida) and Inaugural Conference
Chair in 1995 (Pittsburgh). The Pittsburgh conference had several “firsts” for an IS conference, including the first
on‐line submissions, reviews, conference registration and payment, placement service, and storage of all papers
in advance on a website. Dr. Galletta served as ICIS Treasurer from 1994 to 1998 and Chair of the ICIS Execu-
tive Committee in 2012. He taught IS courses on the Fall 1999 Semester at Sea voyage (Institute for Shipboard
Education) and established the concept of Special Interest Groups in AIS in 2000. In 2014, he won an Emerald
Citation of Excellence for a co‐authored article that reached the top 50 in citations and ratings from the fields of
management, business, and economics.
Dr. Galletta’s current research addresses online and mobile usability and behavioral security issues such as
phishing, protection motivation, and antecedents of security‐related decision making. He has published his research
in journals such as Management Science; MIS Quarterly; Information Systems Research; Journal of MIS; European
Journal of Information Systems; Journal of the AIS; Communications of the ACM; Accounting, Management, and
Information Technologies; Data Base; and Decision Sciences and in proceedings of conferences such as ICIS,
AMCIS, and the Hawaii International Conference on Systems Sciences. Dr. Galletta’s editorship includes working
as current and founding Coeditor in Chief for AIS Transactions on Human‐Computer Interaction and on editorial
boards at journals such as MIS Quarterly, Information Systems Research, Journal of MIS, and Journal of the AIS.
He is currently on the Pre‐eminent Scholars Board of Data Base. He won a Developmental Associate Editor Award
at the MIS Quarterly in 2006. And during the off‐hours, Dr. Galletta’s fervent hobby and obsession is digital pho-
tography, often squinting through his eyepiece to make portrait, macro, Milky Way, and lightning photos when he
should be writing.
Copyright © 2016 John Wiley & Sons, Inc.
x
Contents
Preface iv
Acknowledgments vii
About the Authors viii
Introduction 1
The Case for Participating in Decisions about Information Systems 2
What If a Manager Doesn’t Participate? 5
Skills Needed to Participate Effectively in Information Technology Decisions 6
Basic Assumptions 8
Economics of Information versus Economics of Things 12
Social Business Lens 14
Summary 15
Key Terms 16
1 The Information Systems Strategy Triangle 17
Brief Overview of Business Strategy Frameworks 19
Business Models versus Business Strategy 21
Brief Overview of Organizational Strategies 25
Brief Overview of Information Systems Strategy 26
Social Business Lens: Building a Social Business Strategy 27
Summary 28
Key Terms 29
Discussion Questions 29
Case Study 1‐1 Lego 30
Case Study 1‐2 Google 31
2 Strategic Use of Information Resources 33
Evolution of Information Resources 34
Information Resources as Strategic Tools 36
How Can Information Resources Be Used Strategically? 37
Sustaining Competitive Advantage 43
Social Business Lens: Social Capital 47
Strategic Alliances 47
Risks 49
Geographic Box: Mobile‐Only Internet Users Dominate Emerging Countries 50
Co‐Creating IT and Business Strategy 50
Copyright © 2016 John Wiley & Sons, Inc.
xiContents
Summary 51
Key Terms 51
Discussion Questions 51
Case Study 2‐1 Groupon 52
Case Study 2‐2 Zipcar 53
3 Organizational Strategy and Information Systems 55
Information Systems and Organizational Design 58
Social Business Lens: Social Networks 63
Information Systems and Management Control Systems 63
Information Systems and Culture 66
Geographic Lens: Does National Culture Affect Firm Investment in IS Training? 70
Summary 71
Key Terms 71
Discussion Questions 71
Case Study 3‐1 The Merger of Airtran by Southwest Airlines: Will the Organizational Cultures Merge? 72
Case Study 3‐2 The FBI 73
4 Digital Systems and the Design of Work 75
Work Design Framework 77
How Information Technology Changes the Nature of Work 78
Social Business Lens: Activity Streams 84
Where Work Is Done and Who Does It: Mobile and Virtual Work Arrangements 86
Geographic Lens: How Do People Around the World Feel About Working Remotely? 88
Geographic Lens: Who Telecommutes? A Look at Global Telecommuting Habits 89
Gaining Acceptance for IT‐Induced Change 94
Summary 96
Key Terms 97
Discussion Questions 97
Case Study 4‐1 Trash and Waste Pickup Services, Inc. 97
Case Study 4‐2 Social Networking: How Does IBM Do It? 98
5 Information Systems and Business Transformation 99
Silo Perspective versus Business Process Perspective 100