Principal authority in designing a records system

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CHAPTER GOALS AND OBJECTIVES

Know the 10 key principles of IG

What are the Generally Accepted Recordkeeping Principles®

What is the difference between disposition and destruction

Who should be involved in the information governance development process

Know the 8 GAR principle

Know the 5 GAR Principle Levels

Know which of the four area(s) of improvement each of the 8 GAR principles map to

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10 key principles for the IG approach

Executive Sponsorship

Information Policy Development and Communication

Information Integrity

Information Organization and Classification

Information Security

Information Accessibility

Information Control

Information Governance Monitoring and Auditing

Stakeholder Consultation

Continuous Improvement

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The Key to Information Governance

Accountability

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Often the root of many problems is that no one is held accountable

RECORDING KEEPING PRINCIPLES®

Formal Business records account for about 9% of all information in an organization

Formal record keeping allows the organization to demonstrate legal compliance, and applicable standards

Generally Accepted Recordkeeping Principles® were developed in 2009 by ARMA International to foster awareness of good recordkeeping practices

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Generally Accepted Recordkeeping Principles®

Accountability

Transparency

Integrity

Protection

Compliance

Availability

Retention

Disposition

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GAR Principles Levels

Used to define the characteristics of evolving and maturing Records Management Programs

1. Standard – whether recordkeeping concerns are being addressed

2. In Development – developing recognition that recordkeeping has an impact and benefit from more defined IG program

3. Essential – where defined policies and procedures exist that address minimum legal and regulatory requirements but more action is required to improve recordkeeping

4. Proactive – where information governance issues are integrated into business decisions with organization consistently meeting its legal and regulatory obligations

5. Transformational – Integrated IG into corporate infrastructure and business processes to such an extent that compliance is routine

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