Storage services and wholesale award 2010 ma000084

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

IndoAust Jaya Pty Ltd Procedures Manual

Recruitment Procedure - PROREC01 Purpose/Scope This procedure details the process to recruit staff based on an affirmative action basis to encourage diversity within the organisation. Complete a request to employee additional employee/s form and have it approved by your manager before proceeding. The procedure must be used for all departments and divisions. Steps

Step Action Requirement

1 Advertise the position on our intranet and Seek

2 Include the following in all recruitment notices:

a) IndoAust Pty Ltd is an equal opportunity employer and actively encourage diversity in our workplace

b) Only those applicants chosen for our short list will be contacted

c) Your application must include a police clearance of not more than three months old (applicant with a police record cannot be employed without written approval from the owner)

d) d) Contactable work references must be included in your application

3 Allow up to 2 weeks for applications to close depending on the position being filled

4 Receive applications and make a short of 3 to interview, reference checking at this will assist in this step

5 Arrange for interviews with a second person as a moderator

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

6 Investigate any claims in relation to skills, experience and education as far as is practicable using references social media, Linkedin and other media

7 Select the successful applicant and seek final approval, once approved call to advise them they are successful

8 Call the two applicants that were not successful and advise them with compassion that they have not been successful

9 Confirm the job details and starting date to the successful candidate in writing advising them of our induction process and the documents they must bring on the first day

a) Tax declaration form b) Bank account details c) Superannuation account details

10 All documents supplied by unsuccessful applicant must be shredded and re- cycled

11 When the new employee arrives for the induction, place the induction documents together with their application, certificates, and other forms in a secure location as part of their personnel records.

Ref: PROREC01

Version: 1.00 Uncontrolled once printed. View current version via the intranet.

Author: Willy Lim

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

Nil

Related internal:

1. POLWHS01 2. POLEOD01 3. POLREM01 4. PROIND01

Pages: 2

Applies: All divisions and departments

IndoAust Jaya Pty Ltd

End of document

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Fatigue Management Procedure - POLFAM01 Purpose/Scope This procedure is designed to ensure that every area of the business eliminates risk due to employee fatigue and particularly our logistics related units. Steps

Step Action Requirement

1 The Logistics Manager will appoint a responsible employee to be Scheduler of Fatigue Management.

This person is to be a WHS committee member or elected safety representative.

2 Each week an assessment will be made of the hours worked by personnel in the logistics division using the fatigue assessment review form.

Employees to complete and submit their fatigue assessment review form by 4.30 pm on Friday.

3 Weekly reports are signed and passed to the WHS officer for review and action as required.

Manager to sign.

Ref: PROFAM01

Version: 1.00 Uncontrolled once printed. View current version via the intranet.

Author: Logistics manager

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

1. NSW Work Health and Safety Act 2011 2. NSW Work Health and Safety Regulation 2011 3. NSW Road freight transport industry action plan 4. Minerals Council of Australia Work Design, Fatigue and Sleep Report,

booklet dated 23 March 2006.

Related internal:

1. POLWHS01 2. POLFAM01

Pages: 1

Applies: All divisions and departments

IndoAust Jaya Pty Ltd

End of document

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Induction Procedure - PROIND01 Purpose/Scope This procedure is designed to ensure that new employees are inducted into the business in accordance with Worksafe requirements and in a professional and courteous manner. Steps

Step Action Requirement

1 Welcome new employee 1. Prepare a quiet area for the new employee prior to their arrival

2. Greet them in a cordial manner 3. Make our new employee feel

relaxed, welcome and comfortable

2 Begin the induction process

3 Once the induction is completed ensure that the employee signs the induction documents

1. Place the original copy of the induction documents into the employees personnel file.

2. Introduce the employee to the workplace, supervisor and colleagues.

3. Place the original copy of the induction documents securely into the employee’s personnel including the approval to recruit additional employee form.

4 Provide a copy to the new employee for their future reference

As a minimum, the induction will conform to the requirements of the Act and include the following information bound with the induction documents which the employee must sign. One copy is for their reference and the original is securely filed in their personnel file. Induction documents to include: 1. Conditions of employment 2. Emergency procedures 3. Explanation of the use of

communications technology equipment and oral, aural and signed communications

4. Their job description

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

5. Suggested training pathways 6. The operations manual relevant to

the area/s in which they will be working

7. Policies and procedures of the company

Ref: PROIND01

Version: 1.00 Uncontrolled once printed. View current version via the intranet.

Author: Willy Lim

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

Nil

Related internal:

1. POLWHS01 2. POLEOD01 3. POLREM01 4. PROREM01

Pages: 2

Applies: All divisions and departments

IndoAust Jaya Pty Ltd

End of document

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Purchasing Procedure - PROPUR01 Purpose/Scope This procedure details the process to be used when procuring or purchasing any company requirements over the value of A$100.00 Steps

Step Action Requirement

1 Complete a requisition form Purchase of authorise stock items exempt

2 Seek approval for requisition Manager’s approval required

3 Pass the requisite to the purchasing department

4 The purchasing officer reviews the requisition

The request is to be procured in a suitable fashion using one of the following: 1. Direct purchase, 2. Selected quotation, 3. Tender 4. Online reverse bidding

5 Approved requestion is returned to the originator

Requisition is to include the purchase order number

Ref: PROPUR01

Version: Procurement manager

Author: Willy Lim

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

1. NSW Work Health and Safety Act 2011 2. NSW Work Health and Safety Regulation 2011 3. NSW Road freight transport industry action plan 4. NSW Workcover Hazardous chemicals code of practice 5. NSW Workcover safety data sheets hazardous chemicals code practice 6. NSW Dangerous Goods (Road and Rail Transport) Act 2008 No 95 7. Australian Dangerous Goods Code 8. The International Maritime Dangerous Goods (IMDG) Code 9. Australian Customs Tariff Act 1995 10. Competition and Consumer Act 2010 11. http://www.casa.gov.au/scripts/nc.dll?WCMS:HOMEPAGE::pc=PC_90001

Related internal:

1. POLWHS01 2. POLENV01

http://www.casa.gov.au/scripts/nc.dll?WCMS:HOMEPAGE::pc=PC_90001
Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

3. POLLEA01 4. POLAWE01 5. POLPUR01 6. PRORCY01

Pages: 2

Applies: All divisions and departments

IndoAust Jaya Pty Ltd

End of document

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Supplier Assessment Procedure - PROSAR01 Purpose/Scope This procedure describes the manner in which new or existing service suppliers are assessed and applies when the annual expenditure is expected to exceed A$100,000.00 per annum. Before submitting the formal assessments and recommendations, ensure the following (as a minimum) is included:

a) Minimum of three suppliers b) Matrix showing a score of how each supplier was rated c) Written recommendations

Ref: PROSAR01

Version: Procurement manager

Author: Logistics manager

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

1. NSW Work Health and Safety Act 2011 2. NSW Work Health and Safety Regulation 2011 3. NSW Road freight transport industry action plan 4. NSW Workcover Hazardous chemicals code of practice 5. NSW Workcover safety data sheets hazardous chemicals code practice 6. NSW Dangerous Goods (Road and Rail Transport) Act 2008 No 95 7. Australian Dangerous Goods Code 8. The International Maritime Dangerous Goods (IMDG) Code 9. Australian Customs Tariff Act 1995 10. Competition and Consumer Act 2010

Related internal:

1. POLWHS01 2. POLENV01 3. POLSAR01 4. POLLEA01 5. POLAWE01 6. POLPUR01 7. PRORCY01

Pages: 1

Applies: Logistics division

IndoAust Jaya Pty Ltd

End of document

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Remuneration Assessment Procedure - PRORAS01 Purpose/Scope This procedure is to ensure a continuity of remuneration between employees from the level of unskilled to supervisor positions when conducting wage reviews or recruiting new employees. This procedure is to be used by supervisor and managers as a means of controlling the cost of wages. Remuneration of management will be based on performance against key performance indicator (KPI) program. Steps

Step Action Requirement

1 Analyse the position concerned to assess the level of skill

Refer to Fairwork Australia website using the modern award tab

2 Complete the request to employee additional employees form or employee review form

3 Submit the form to your manager for approval

4 Following approval, commence the recruitment and induction process in the case of new employees

5 In the case of existing employees who have been granted an increase, advise the relevant employee accordingly and ask them to sign the approval for a wage increase form

6 File the form securely in their personnel file

Ref: PROSAR01

Version: Procurement manager

Author: Mr Tomi Widjojo

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

1. Australian workplace relations Act 2004 2. Storage services and wholesale award 2010 MA000084 3. http://www.fairwork.gov.au/pay/finding-the-right-

pay/pages/default.aspx

http://www.fairwork.gov.au/pay/finding-the-right-pay/pages/default.aspx
http://www.fairwork.gov.au/pay/finding-the-right-pay/pages/default.aspx
Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Related internal:

1. POLREM01 2. POLEOD01 3. PRORAS01

Pages: 2

Applies: All divisions and departments

IndoAust Jaya Pty Ltd

End of document

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

info@ihBC.edu.au| www.ihBC.edu.au

Recycling Procedure - PRORCYS01 Purpose/Scope To direct employees in the correct manner to re-cycle material produced by the business in the normal course of operations. This procedure applies to all employees and extends to purchasing personnel for consideration when buying products. Steps

Step Action Requirement

1 Before disposing of material analyse categorise the kind of material and decide the most appropriate method of disposal

2 Dispose of item 1. Place metal in the metal re-cycle bins 2. Place clean cardboard and paper in the

paper re-cycle bins 3. Place clean plastic containers in the

general re-cycle bin 4. 4. Food, and other degraded items must

be placed in the general waste bin Do not mix different types of material.

Ref: PRORCY01

Version: Procurement manager

Author: Mike Blair

Authorised: Mr Tomi Widjojo

Date: 1/1/14

Revise: 1/1/15

Related external:

4. Australian workplace relations Act 2004 5. Storage services and wholesale award 2010 MA000084 6. http://www.fairwork.gov.au/pay/finding-the-right-

pay/pages/default.aspx

Related internal:

4. POLREM01 5. POLEOD01 6. PRORAS01

Pages: 1

Applies: All divisions and departments

IndoAust Jaya Pty Ltd

End of document

http://www.fairwork.gov.au/pay/finding-the-right-pay/pages/default.aspx
http://www.fairwork.gov.au/pay/finding-the-right-pay/pages/default.aspx