Straight numeric filing system examples

ASSIGNMENT INTRODUCTION Imagine You Are A Filing Clerk At A Local Hospital. You Work In Several Different Areas Of The Hospital, Including Some Physician’s Offices. Your Work Assignment This Week Will Take You To Four Different Offices On The Hospit

ASSIGNMENT

INTRODUCTION

Imagine you are a filing clerk at a local hospital. You work in several different areas of the hospital, including some physician’s offices.

Your work assignment this week will take you to four different offices on the hospital campus. Your job is to manually file in a large number of paper-based patient charts.

As you are reviewing your work assignment and specifics, you realize that each of the four areas you are assigned file their patient charts in a different manner. The physician’s office files alphabetically by patient last name. The other hospital departments each use a different type of numeric filing: straight numeric, middle digit, and terminal digit.

In order to be successful at this work assignment, you decide to practice the different types of filing methods. Complete this practice exercise to increase your comfort and confidence in the different filing methods.

Instructions

Paper-based health records are typically stored in a filing system (cabinet, shelving unit) for easy access and retrieval. Health records are filed either alphabetically or numerically according to a numbering sequence. Electronic health records are also assigned an ID number and stored electronically.

Download the “Filing Assignment document”;

For each column, rearrange put the numbers in order for each type of numeric filing system (straight numeric, middle digit and terminal digit) AND arrange the names in alphabetical filing system according to the sample provided.

Name: ____________________

Numeric and Alphabetical Filing Assignment

Straight Numeric

Terminal-Digit

Middle-Digit

Alphabetical

1

8012

21-00-15

05-00-75

Ann Belding

2

8716

00-80-15

21-00-15

Beth Bryant

3

8915

00-89-15

65-01-29

Pamela Canter

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

Directions: Arrange the below numbers in straight numeric order. After you have completed the straight numeric order filing, do the same for terminal-digit, middle-digit, and alphabetical. The answers to the first one have been inserted as an example as the how each section should be written.

Straight Numeric

Terminal/Middle – Digit

Alphabetical

1

8716

05-00-75

Sally L. D’ Hanes

2

271375

00-89-16

Shane T. Di Cello

3

780528

00-87-16

Marianne Reiter

4

870528

27-13-75

Steven L. Mac Clure

5

291375

78-05-28

Tomas K. de Rosette

6

350528

87-05-28

Olivia Rae Gracia-Reiter

7

19015

29-13-75

Kevin Friedman

8

251375

35-05-28

Rev. Robin K. Scott

9

652575

01-90-15

Perry F. Valdez

10

680229

25-13-75

Victor R. Phillips

11

650528

65-25-75

Shanna K. Fried

12

670129

68-02-29

Michele Shire

13

660129

65-05-28

Jamie Wright

14

650129

67-01-29

Lori Johnson

15

984575

66-01-29

Pamela Canter

16

220528

65-01-29

Mark Houten

17

450528

98-45-75

Clara E. Rodgers

18

39015

22-05-28

Vince Derby

19

29015

45-05-28

Randall Feye

20

8915

03-90-15

Thomas Eells

21

329015

02-90-15

Raul Hernandez

22

334575

00-89-15

Norma L. Smith

23

374575

32-90-15

Angela Hearn

24

8012

33-45-75

Byran Jones

25

210015

37-45-75

Arron Milowski

26

974575

00-80-15

Stephen Mackenzie

27

109015

21-00-15

Norma J. Smith

28

239015

97-45-75

Ryan Schmitt

29

462789

10-90-15

Beth Bryant

30

704197

23-90-15

Ann Belding