Strategic and business planning documents of bounce fitness

Question 1

Read the document “7 HR best practices” provided on Canvas under additional information. What roles Human Resources can play in the formulation and implementation of an organisation’s strategic plan?

Question 2

If Bounce Fitness decided that in order to be effective it must develop high performing self-managed teams. Name common human resources practices that could be adopted to support this direction.

Question 3

Read through The Fitness Australia business Principles and Guidelines and the National Fitness industry code of practice, provided on Canvas under additional information.

List the types of emerging practices or environmental trends that could impact on Bounce fitness staff.

Question 4

(a) What types of information would Bounce Fitness needs to consider when predicting future labour needs?

(b) Describe strategies that could be used to agree on human resource philosophies, values and policies with Bounce Fitness Managers

(c) List options for sourcing Bounce Fitness labour supply and skill requirements.

Question 5

Describe the benefits and disadvantages of using one of the following options for the provision of human resource services.

a. External provision by a consultant or contractor or

b. Outsourcing the work to an external service provider or

c. Allocating the work to existing staff

Benefits

Disadvantages

External provision by a consultant or contractor

Outsourcing the work to an external service provider

Allocating the work to existing staff

Question 6

(a) How could new technology be used to support human resource plans for Bounce fitness?

(b) Give examples of risks that need to be managed in relation to a strategic human resources plan.

Question 7

Refer to the “Annual Strategic Human Resources Plan documents for Bounce Fitness” provided on Canvas under additional information. Name its key elements and requirements.

Case Study

In this assessment task you will commence the process of human resource planning by conducting research about the human resource requirements of Bounce Fitness case study.

You can access all the “Additional Resources” available on Canvas:

· Bounce Fitness annual strategic and operational plans

· Policy and procedure documents

· Range of other documents providing valuable background information about the operation of the business.

Note: Bounce Fitness currently has policy and procedures that relate to human resource management; however, they have not developed specific policies and procedures for all their human resources processes.

Part A: Report – Human resources strategy and action plan

You will be working as a Human Resources Manager for Bounce Fitness and you will need to work with the human resources team to ensure that the human resources requirements of Bounce Fitness are fulfilled. Prepare a business report suitable for presentation to the Board of Directors that details the human resources strategy, policies and procedures. You should be planning for at least the next 12 months.

Complete the Business report template Appendix A (this will cover Q1 to Q7)

Your report must include the following elements:

1. Executive summary.

2. An analysis of the current strategic plan to determine human resource strategic direction, objectives and targets.

3. An analysis of the external business environment (e.g. changes in the way people buy or the community expectations, economic trends, labour market trends, new products or services that may be introduced new technologies, political or legislative changes and/or qualification changes that may be required of your staff) identifying the impact on human resource management in the organisation.

4. An analysis of the future labour needs, skill requirements and options for sourcing labour supply.

5. Proposal of a human resources strategy based on one human resources specialty (e.g. Recruitment and selection, learning and development, employee relations, remuneration and staff benefits etc.) and action plans in line with organisational policies, procedures, regulatory requirements and recent and potential changes to industrial and legal requirements.

Develop a cost-benefit analysis, risk analysis and action plan that supports the overall human resources strategy. (View the annual strategic human strategy in additional information)

6. Document the roles and responsibilities of the following positions as required to support the proposed action plans:

a. Human Resource Manager (you)

b. General Manager Finance

c. External contractors.

7. Based on the action plan above, determine appropriate human resources information systems (HRIS), digital technology which can be used or methods of gathering and storing information needed to support the human resources strategy and action plans. Provide three examples of how this approach can be used on human resource information.

8. Develop a communication plan that incorporates the review and implementation of the proposed human resources strategy and action plans, making sure you include consultation with Bounce Fitness managers to identify their human resources preferences, philosophies and values.

Complete the Communication Plan - Appendix B

9. On completion of the communications plan above, you have emailed you proposed Human Resources Strategy and action plan to the Bounce Fitness General Manager and Board of directors.

They have replied with conditional agreement to the strategy; however, they have asked for further clarification on the roles and responsibilities of the different stakeholder groups. Referencing the roles and responsibilities documents developed in point 6 above, develop a communication email to go to the Bounce Fitness CEO and Board of Directors outlining the different roles in the action plan developed, requesting full agreement and approval of the HR strategy and action plans proposed. Submit this communication as an appendix to the report developed in Part A.

To:

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Subject:

10. Explain why it is important to factor in the audience and the purpose of the communication you have developed in Question 9, when determining what information should be provided.

11. In your own words, explain the importance of performance and contract management when evaluating your staff. Detail the key areas of performance and contract management which need to be monitored.

Assessment Part A word count: approximately 1000 words in total

Part B: Communications and Report – Service Level Agreement (SLA)

Follow the instructions below to complete communications required to plan and negotiate a Service Level Agreement (SLA) followed by a business report-style SLA.

You are to negotiate and develop an SLA to support the proposed human resources strategy and action plans developed in Part A.

1. Before commencing detailed documentation of the SLA, you need to negotiate the high-level details with the Human Resources team, external service providers and client groups. To begin this process, develop a short communication outlining the SLA elements (see Table A below) and how they relate to one element of the human resources strategy and services for each of the following stakeholders:

1.1. Human Resources team

1.2. External service providers

1.3. Client groups.

2. In negotiations with the external service providers, an external training organisation has challenged the class sizes proposed. Provide them with a follow-up communication detailing the reasoning for the recommendation for class sizes at this level and suggest a compromise in order to gain agreement.

3. Use the SLA Template at Appendix B to develop an SLA to support one element of the proposed human resources strategy.

Table A: SLA Elements

SLA Element

Included

a. Service agreements between the human resources team, service providers and/ or client groups

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b. Service specifications, performance standards and timeframes

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c. Calculated Return on Investment (ROI) of human resources strategies and action plans required for strategy to be financially viable

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d. Identification and coordination of training if required

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e. The proposed process for monitoring of quality assurance

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f. Identification of appropriate service providers including a rational for use and selection criteria

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g. Remedies for under-performance by human resources and/ or service providers

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Assessment Part B word count: Approximately 1000 words in total.

Part C: Human resource meeting

Having submitted your report (Part A) and developed the SLA (Part B), you must now conduct a meeting with the Bounce Fitness Board of Directors to review the plan you have developed, respond to any questions that may be raised and determine any areas for improvement or review prior to it being signed off and implemented by the business owners.

You need to consider the audience and its diversity from the different areas and levels within the organisation and ensure your vocabulary and tone are appropriate.

For this activity, you will be required to simulate the meeting environment by watching this video:

https://youtu.be/1uarlDpxldI

and then recording your part of the meeting as a video recording. You need to respond to the questions that have been raised regarding the potential issues that they foresee.

Instructions for recording and submitting your video in Canvas is in additional information

Requirement

Checklist

View the meeting video and use active listening techniques to identify the questions asked

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Take notes on the questions asked, including verbal and non-verbal (e.g. body language) language used

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Prepare a video response which:

· summarises the questions asked

· acknowledge any concerns or issues that have been raised

· respond accordingly by answering the questions and addressing the issues or concerns

· use verbal and non-verbal (e.g. body language) language to convey your meaning.

☐

Part D- Implement Human Resource Strategic Plan

1. Complete the following table by summarising the legal requirements of the human resources strategy and processes for the listed pieces of legislation. (Approximately 50 words per Act)

Legislation

Impact on the organisation’s Human Resources policies and procedures

Racial Discrimination Act (1975)

It is unlawful to:

· XXX

· XXX

Sexual Discrimination Act (1984)

Disability Discrimination Act (1992)

Affirmative Action (Equal Employment Opportunity for Women) Act (1986)

Human Rights and Equal Opportunity Commission Act (1986)

Privacy Act (1988)

2. As the Human Resources Manager, you have been asked to implement the top human resources priorities as experienced by Bounce Fitness Centre Managers.

2.1. To determine the top human resources priorities for the organisation, write a communication to be sent to all Bounce Fitness Centre Managers to identify the top human resources (HR) needs in their areas. For this activity, you need to also develop a feedback form to capture their key areas of concern and ask that they complete and submit this form, along with any other feedback for consideration in an upcoming review of the function.

This communication should provide Bounce Fitness Centre Managers with the context of this request along with a deadline for completion that see the plan is implemented. Your communication should also explain the importance of their feedback to monitor areas of the human resource sector of the organisation, which may need modifying and how HR is delivered to the workforce. Both the communication and feedback form must be submitted as evidence for this activity. (Approximately 150 words for the email and approximately 200 words for the feedback form)

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2.2. Based on the responses from Bounce Fitness Centre Managers to the above communication (question 2.1), 50 percent of them identified that a lack of adequate resources was their top human resources issue. A review of the current employment levels in the organisation indicates that the organisation is operating at 90 percent capacity, which is having a significant impact on productivity. Based on this feedback and background, develop a reply communication to advise Bounce Fitness Centre Managers of the next steps that will be taken to rectify this situation. (Approximately 100 words)

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3. After consulting with Bounce Fitness Centre Managers across the organisation, you have identified that there are many employees who do not have the appropriate training in customer service to excel in their job. In order to source a company who can provide large scale tailored training on-site, you have spoken to three different training organisations and asked them to submit a tender including a course overview, availability and costs to conduct this training.

One of the organisations you contacted is owned by Claire, the sister of John (Melbourne Centre Manager). In order to give Claire an edge, John has asked the Receptionist, Betty to let them know the name of the other organisations approached to submit a tender along with a copy of what they have submitted to win this work.

John and Marie have taken Betty to lunch for helping them with Marie’s tender application.

As the Human Resources Manager, address the following tasks.

3.1. Considering all the parties involved, what aspects of the above scenario are unethical? (Approximately 100 words)

3.2. How should you promptly deal with each of the parties in relation to the issues raised in question 3.1? Prioritise your approach to this issue and factor in any timing considerations. (Approximately 150 words)

3.3. Unfortunately, this kind of behaviour is not uncommon across the organisation. What training could be offered to employees to make employees aware of their ethical obligations? (Approximately 100 words)

3.4. Write a communication to be sent to the Board of Directors requesting that they approve the training determined in question 3.3. (Approximately 150 words)

Ensure the following elements are addressed in your communication:

· background on the reason for the training

· the core skills/topics that you would like addressed

· the training target audience

· measures to be used to assess success of training including the data collection methods to be used and how information will be stored based on legislative requirements such as privacy and confidentiality.

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4. Based on the situation you have dealt with in points 3.1 to 3.3, explain how you have dealt with the situation ensuring all organisational and legal requirements have been followed. Explain how your participation in this situation meets the overall goals and principles of the organisation.