Wedding project management assignment

<Wedding planning

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Table of Contents

Wedding plan project charter 2

Project Purpose/Justification 2

Description 2

Objective 2

Project Stakeholders 2

Funding 3

Project Success Criteria 3

Major Deliverables 4

Constraints 5

Assumptions 5

Acceptance Criteria 5

Milestone Schedule 6

Risks 6

Summary Budget 6

Approval Requirements 7

References 8

Wedding plan project charter

Project Purpose/Justification

The purpose of this project is to plan the wedding so that quality is achieved while ensuring that all constrains and risks are kept in check. Therefore, the wedding ceremony will go on without any encounters or minimal if there will be any.

Description

The project charter is used for performing different tasks in various stages of project development. This document explains the processes that must be accomplished right from the moment the project commences to the end. Having a well-designed project charter ensures that every deliverable is done and completed in time; thus, avoiding the technical challenges occurring in the process.

Objective

Before the commencement of the project, it is important to detail every aspect and plan that will be implemented. The wedding function has some specific tasks that should be entirely completed correctly for the successful completion of the project. These details include the stakeholders involved, resources that are going to be used, project success criteria, project deliverables, constraints, and project success criteria among other tasks crucial in the project.

Project Stakeholders

Task Stakeholders – List all resources who have a part in the project success

Stakeholder

Description

· Project Manager

Responsible for the overall planning, execution and successful delivery of the project.

· Sponsor

The project sponsor is responsible for funding all the functions in the project.

· Project team

The team members perform the basic tasks in the process of project development.

· Wedding vendors

Responsible for making everything important at that particular date of the wedding.

· Family members

Organizing what is required at the wedding.

· Bride and groom

Are the real guest of the stakeholders

Funding

Most of the funds come from individuals with a mutual interest in colorful and successful weddings (Verzuh, 2005). For this wedding project, the funds will come from the friends and relative, but the large proportion come from the bride and groom who are the main stakeholders who have the resources that will sponsor the wedding project, and who is also interested in the overall success of the project as well. The wedding team members are given the task of determining the projected amount that will be spent on the overall wedding function. The amount suggested must go through the wedding panel to determine its feasibility. The wedding funds will not include other activities done after the day of the wedding ceremony.

Project Success Criteria

The project manager will be required to communicate the status of the project on the weekly bases the main sponsors (bride and groom). The following factors will determine project success.

1. Cost

The wedding and all other functions on the given date of the ceremony will be required to complete within $ 20, 000 dollars.

Also, the costs will further need some changes since the resources and estimates of costs are on a contract basis.

2. Quality

The quality of the functions shall be upheld and in order to be well-thought-out to have met that quality, the following requirements must be looked at. All the wedding plans will be done according to the requests and plans of the bride and the groom.

a. The bride and the groom will have to inspect all the requirements before they are booked into the reception.

b. All the risks management issue shall be done by the bride, groom, and the project manager.

c. The primary goal of the project is for the bride and groom to enjoy and create enjoyable memories.

Major Deliverables

The project deliverables include those items that must be delivered on the particular date of the function or even in the process of planning (Fangel, 2018). These deliverables will include:

i. The wedding location

ii. Reception site

iii. Preferred wedding colors

iv. The guest lists

v. The invitations

vi. Wardrobes

vii. Food catering

viii. Interior decoration

ix. Marriage license

x. Executive reception

Constraints

The project constraints provide factors that could affect the success of the overall project. The wedding plan project constraints are:

i. The key stakeholders, bride, and groom have no acceptable funds to obtain the project.

ii. The project must be completed immediately

iii. The estimated budget must not be more than $ 10,000

iv. The gust should be more than 175 participants

Assumptions

The assumption of the project are those factors that have a limited effect on the overall progress of the project and even its success (Project Management Institute, 2018). The assumptions of this particular wedding projects are:

i. The bride and groom have selected the date of the function that will never be altered or changed.

ii. The bride and the groom will not back out of the wedding

iii. The project will be completed on December 20th, 2019 which will be carried out within the estimated budget.

Acceptance Criteria

When dealing with the deliverables from the vendors, those deliverables must be within the quality, the budget and the requirements stated in the contract document ("Project Charter," 2016). The deliverables from other interested parties, family and friends, are appreciated and are expected to be beautiful and perfection guaranteed.

Milestone Schedule

Summary Milestone Schedule – List key project milestones relative to the project start.

Project Milestone

Target Date (2/20/6-20)

· Project Start

10/1/2019

· Deciding the number guest

12/20/2019

· Weeding Item shopping and Hotel Booking

2/20/2020

· Ordering wedding stationaries and transportation

4/20/2020

· Send wedding invitation and menu detail discussion

5/20/2020

· Buying a guest book, seating preparation plan, and guest plan confirmation

6/10/2020

· Project Complete

10/20/2020

Risks

High Level Rick – List high level project risk

Risk Factor

Project Impact

(High, Med, Low)

· Resource Contract Risk

high

· Budget Risk

high

· Sponsor Support Risk

low

· Schedule Risk

med

Summary Budget

The following table contains a summary budget based on the planned cost components and estimated costs required for the successful completion of the project.

Summary Budget – List component project costs

Project Component

Component Cost

· Venue

$500

· Attire (dress and suit)

$1000

· Flowers

$2000

· Photographer

$1000

· Meals

$3000

Total

$7500

Approval Requirements

The project will be required to meet some specific requirements for it to be used for planning the wedding event. The main stakeholders will have to approve the charter and allow the commencement of the preparation of the planning. Therefore, the project sponsor, bride, and groom must approve the project and check if it meets the requirements; if not the reject it or suggest the modification.

References

Fangel, M. (2018). Proactive project management: How to make common sense common practice.

Project Charter. (2016). Project Management Simplified, 13-20.

Project Management Institute. (2018). A guide to the project management body of knowledge: (PMBOK® guide). Newtown Square, Pennsylvania: Author.

Verzuh, E. (2005). The fast forward MBA in project management (2nd ed.).

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