Which of the following is true about numbering visuals in a document?

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

Chapter 03

Communicating Effectively with Visuals

Multiple Choice Questions

1. Which of the following guidelines should be followed when selecting visuals for a document?

A. You should look for complex information that visual presentation can make clear.

B. You should place all the visuals in an appendix to improve readability.

C. You should avoid using visuals to cover information that is too detailed.

D. You should plan the visuals for your document before you organize your findings.

E. You should use visuals to convey the main points in your message instead of words.

2. Which of the following should typically be covered through visual presentation?

A. Inaccurate data collected online

B. Information that is not related to the text

C. Simple information that can be easily inferred through words

D. Information that is too detailed to be covered in words

E. Irrelevant facts that do not need to be emphasized

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

3. In selecting visuals, you should _____.

A. plan the visuals for your document keeping your reader in mind

B. place all visuals in the appendix of your document to improve readability

C. avoid using visuals to cover information that is too detailed

D. use visuals to convey the main points in your message instead of words

E. plan the visuals for your document before you organize your findings

4. Which of the following is true about visuals in a document?

A. The size of a visual is independent of its contents and importance.

B. Visuals that occupy less than a full page should not be given borders.

C. Some visuals can stand alone, but others will supplement the writing or speaking.

D. Visuals depicting detailed information should be presented using quarter of the page.

E. The size of a visual should be arbitrary and based on convenience.

5. Which of the following is true of the factors involved in the presentation of visuals?

A. The size of a visual is arbitrary and is based on convenience.

B. The size of a visual is determined by its contents and importance.

C. Visuals that are simple should be presented on a full page.

D. Visuals that occupy less than a full page do not need borders.

E. Color and cross-hatching tends to distract readers from the main message of visuals.

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

6. Which of the following statements is true regarding the construction of visuals in a document?

A. All the visuals in a document should be included in an appendix or attachment to improve

readability.

B. The type used in visuals throughout a report should generally be consistent in terms of style and

font.

C. If a document contains visuals that fall into two or three categories, one must avoid numbering

each of these categories consecutively.

D. The borders of visuals should be extended beyond the normal page margins.

E. The orientation of a visual in a document is not determined by its size or contents.

7. Which of the following is true regarding the general mechanics of constructing visuals in a

document?

A. The borders of visuals should be extended beyond the normal page margins.

B. The type used in visuals throughout a report should generally vary in terms of style and font.

C. Color and cross-hatching tend to distract readers from the main message of the visuals in a

document.

D. Rules help distinguish one section or visual from another while borders help separate visuals from

the text.

E. The layouts of visuals in a document are generally independent of their sizes.

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

8. _____ is a conservative color that conveys power, sophistication, dependability, reliability, and

formality.

A. Beige

B. Red

C. Yellow

D. Purple

E. Blue

9. Which of the following is true of the construction of visuals in a document?

A. Visuals that are created to present extremely complex and involved information are typically

displayed using half a page.

B. The type used in visuals throughout a report should generally vary in terms of style and font.

C. Research has found that color in visuals makes it more difficult to comprehend, retain, and extract

information.

D. It is mandatory to number pull quotes, clip art, and other decorative visuals in a document.

E. Colors and cross-hatching help readers see comparisons and distinctions and add to the

attractiveness of the report.

10. Which of the following is true of clip art?

A. It is very difficult to find good-looking clip art.

B. Despite its wide availability, writers tend to underuse clipart.

C. The main purpose of using clip art in a document is to enhance its aesthetic appeal.

D. Sometimes clip art can overpower and distract the reader.

E. Unlike other visuals, you do not require permission to use copyrighted clip art.

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

11. When constructing visuals in a document, you should _____.

A. avoid placing borders around visuals that occupy less than a full page

B. use a quarter page to display visuals presenting complex or detailed information

C. avoid determining the sizes of visuals on the basis of their contents

D. use borders to distinguish one section or visual from another

E. use background colors that provide high contrast with the data in a report

12. Which of the following is true about numbering visuals in a document?

A. A lone table or figure in a document has to be numbered.

B. Pull quotes, clip art, and other decorative visuals have to be numbered.

C. All visuals have to be numbered according to the order in which they appear in a document.

D. If your visuals comprise a wide mixture of types, you may number them in two groups: tables and

figures.

E. Irrespective of the types of visuals you have, there is only one scheme of numbering available for

writers.

13. Which of the following is true about numbering visuals in a document?

A. A lone table or figure in a document has to be numbered.

B. It is essential to number the decorative visuals in a document.

C. If you have many visuals that fall into two or three categories, you must avoid numbering each of

these categories consecutively.

D. By convention, tables are numbered separately from other types of visuals in a document.

E. Irrespective of the types of visuals you have, there is only one scheme of numbering available for

writers.

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

14. Which of the following is true regarding the construction of titles and captions for visuals?

A. The use of captions is mandatory for all the visuals within a document.

B. Captions are generally placed above tables and other visuals.

C. The titles and brief captions for visuals should be typed using sentence case.

D. Titles must always specify the journalist's "five Ws": who, what, where, when, and why.

E. The title or caption of the visual should concisely describe the visual's contents.

15. Which of the following is true of titles in visuals?

A. A title must always specify the journalist's "five Ws": who, what, where, when, and why.

B. Titles are only required if the reader will need them to interpret or better understand the visual.

C. Titles are always placed above tables, but they may be placed below other visuals.

D. A title is used to give a substantial description of the visual.

E. When typing titles, you may opt to use sentence case.

Chapter 04

Using an Appropriate Style

True / False Questions

16. To communicate clearly, you must use words that your readers are familiar with.

True False

17. "The project uses state-of-the-art technologies." This sentence uses a cliche.

True False

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

18. "We take pride in our work." This sentence uses a slang word.

True False

19. The use of specialized language can signal to other specialists that you are qualified to communicate

on their level.

True False

20. "The majority of our customers are satisfied with our products." This sentence uses abstract words.

True False

21. The word "complement" refers to words of praise.

True False

22. Overuse of the verb "to be" and passive voice can sap the energy from your sentences.

True False

23. "The students of the seventh grade scored well in their math test." This is an example of a

discriminatory sentence.

True False

24. A see-saw sentence is one that goes back and forth between two points.

True False

Southwestern College Business Communication Summer 2015

Quiz 2: Chapters 3 & 4

25. The following sentence contains surplus words:

He was angry at everyone he came in contact with.

True False

26. Redundancies usually increase the effectiveness of business messages.

True False

27. The following sentence has one independent clause and one dependent clause:

Since the question was tough, I had trouble answering it.

True False

28. The following sentence has a dangling/misplaced modifier:

Believing home prices would fall, people were asked not to invest in real estate.

True False

29. This example illustrates faulty parallelism.

Jake is good at creating and delivering presentations.

True False

30. It is mandatory for every paragraph in a business report to have a topic sentence.

True False