Wilmu kaltura

Final Assignment 10/5/2015

Individual/Team Task:

1. Review the various phases of BCP 2. Review what other libraries have develop as a BCP (Tulane and Oregon State) 3. Develop a recommended approach for Wilmington University Library 4. Develop a high level BCP using the MIT Template (This is the final paper) 5. Develop a Kaltura Slide presentation (This is the final presentation)

Scenario

You and your team just received the following note from the Library Director – Mr. Jim McCloskey. He has requested your assistance in developing the BCP.

Hello. We really need help in the library. I would like to leverage the expertise that you have developed in SEC6060. Please send me your work for my review. Thanks for your help! 1. The university is currently developing/updating their emergency preparedness plan. 2. All WilmU departments, including the library, are being reviewed and will have BCP contingencies in

this plan so, at this time, there is no specific plan for the library. 3. I would welcome input to our plan. We are struggling. 4. I would like your recommendations as we go through this process. 5. I look forward to having an opportunity to read or listen to your student’s report. Regards, Jim Jim McCloskey Library Director WILMINGTON UNIVERSITY Library Peoples Building 320 N. Dupont Hwy. | New Castle, DE 19720

DO NOT EMAIL Mr. McCloskey if you have questions --- email ---- james.b.fraley@wilmu.edu

How to prepare Business Continuity Plan?

Business Continuity Planning Phases

1. Project Initiation

• Define Business Continuity Objective and Scope of coverage. • Establish a Business Continuity Steering Committee. • Draw up Business Continuity Policies.

2. Business Analysis

• Perform Risk Analysis and Business Impact Analysis. • Consider Alternative Business Continuity Strategies. • Carry out Cost-Benefit Analysis and select a Strategy. • Develop a Business Continuity Budget.

3. Design and Development (Designing the Plan)

• Set up a Business Recovery Team and assign responsibility to the members. • Identify Plan Structure and major components • Develop Backup and Recovery Strategies. • Develop Scenario to Execute Plan. • Develop Escalation, Notification and Plan Activation Criteria. • Develop General Plan Administration Policy.

4. Implementation (Creating the Plan)

• Prepare Emergency Response Procedures. • Prepare Command Center Activation Procedures. • Prepare Detailed Recovery Procedures. • Prepare Vendors Contracts and Purchase of Recovery Resources. • Ensure everything necessary is in place. • Ensure Recovery Team members know their Duties and Responsibilities.

5. Testing

• Exercise Plan based on selected Scenario. • Produce Test Report and Evaluate the Result. • Provide Training and Awareness to all Personnel.

6. Maintenance (Updating the Plan)

• Review the Plan periodically. • Update the Plan with any Changes or Improvement. • Distribute the Plan to Recovery Team members.

Business Continuity Plan Outline (simplified based on sample BCP provided by MIT)

PART I INTRODUCTION

• Organizational Mission Essentials

PART II DESIGN OF THE PLAN

• Overview • Purpose • Assumptions • Development • Maintenance • Testing

2. Organization of Disaster Response and Recovery

• Steering Committee • Business Continuity Management Team • Organization Support Teams • Disaster Response • Disaster Detection and Determination • Disaster Notification

3. Initiation of the Business Continuity Plan

• Activation of a Business Continuity Site • Dissemination of Public Information • Disaster Recovery Strategy • Emergency Phase • Backup Phase • Recovery Phase

4. Scope of the Business Continuity Plan

• Overview • Category I – Critical Functions • Category II – Essential Functions • Category III – Necessary Functions • Category IV – Desirable Functions

PART III TEAM DESCRIPTIONS

1. Business Continuity Management Team

• Overview Team • Roles/Responsibilities

2. Organization Support Teams

• Damage Assessment/ Salvage Team • Transportation Team • Physical Security Team • Public Information Team • Insurance Team • IT/Telecommunication Team • Financial Team • Legal/Contracts Team • Human Capital Management Team

PART IV RECOVERY PROCEDURES

1. Notification List

• Contact Information for the various Teams’ members.

2. Action Procedures

• List of Actions to be carried out by each Team.

References

“MIT Business Continuity Plan”, 1995. URL: http://web.mit.edu/security/www/pubplan.htm (26 Sep. 2001)

Kaltura

If you have any questions or need further assistance with Kaltura or any video or multimedia topic please feel free to reach out anytime. UsefulKaltura resources can always be found at http://www.wilmu.edu/multimedia/Kaltura.aspx or on Blackboard under the Kaltura Media Tools tab. Additional video and multimedia resources can be found at http://www.wilmu.edu/multimedia/

http://www.wilmu.edu/multimedia/Kaltura.aspx

http://www.wilmu.edu/multimedia/