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Benchmark assignment: Work Breakdown Structure (WBS) - Project Eagle

WORK BREAKDOWN STRUCTURE (WBS) PROJECT EAGLE

WORK BREAKDOWN STRUCTURE (WBS) PROJECT EAGLE

Introduction
The Work Breakdown Structure presented here represents all the work required to complete Project Eagle.

Proposed project scope statement:
To help promote our local social responsibility initiatives, a Committee will be established to develop and manage an in-house community outreach program that will help identify and support our top 10 low income communities by distributing donated merchandise and creating general health awareness programs.

Outline View
1. Project Eagle: Community Outreach Program

1.1 Community Outreach Committee Selection and Charter

1.1.1 Create Preliminary Scope Statement.

1.1.2 Selection of committee members.

1.1.3 Develop and submit project charter.

1.1.3.1 Project sponsor reviews project charter.

1.1.3.2 Approval of project charter.

1.2 Identify and Select Community Projects

1.2.1 Request for individual community recommendations

1.2.1.1 Review submitted community project recommendations

1.2.1.2 Select top contenders for committee review and approval

1.2.1.3 Approve top ten community outreach programs

1.3 Marketing and Communication

1.3.1 Develop marketing and communication strategy

1.3.2 Approve marketing and communication strategy

1.3.3 Implement and monitor marketing and communication strategy

1.4 Distribution Strategy

1.4.1 Coordinate with approved community outreach programs to arrange distribution dates

1.4.2 Allocate company hours or volunteer time to sort goods to be equally distributed

1.4.3 Organize the logistics of how the goods will be distributed, company vehicles or rental fleet vehicles.

1.5 Employee Training

1.5.1 Employee awareness training

1.5.2 Lateral Training

1.5.3 Managerial Training

1.5.4 Public Relations Training

1.6 Tracking of donation requirements

1.6.1

1.6.2

1.6.3

Tree Structure View
WBS Dictionary
Level

WBS Code

Element Name

Definition

1

Project Eagle: Community Outreach Program

All work to select and implement the community outreach program.

1

1.1

Community Outreach Committee Selection and Charter

The committee selection and governance structures are defined to oversee the outreach programs

1.1.1

Create Preliminary Scope Statement.

Project Manager creates a Preliminary Scope Statement.

1.1.2

Selection of committee members.

Committee members to be identified and selected.

1.1.3

Deliverable: Develop and submit project charter.

Project Manager, with input from committee members, to develop the Project Charter.

1

1.1.3.1

Project sponsor reviews project charter.

Project Charter to be delivered to the Project Sponsor.

1.1.3.2

Approval of project charter.

The Project Sponsor signs the Project Charter which authorizes the Project Manager to move to the Planning Process.

1

1.2

Identify and Select Community Projects

Committee to identify and select the 10 community programs.

1.2.1

Request for individual community recommendations.

Community program proposals to be requested for review and consideration by the committee.

2

1.2.1.1

Deliverable: Review submitted community project recommendations.

Committee to review and evaluate community programs requesting support in line with Project Charter guidelines.

1.2.1.2

Select top contenders for committee review and approval.

Committee members to review and select top community contenders.

1.2.1.3

Approve top ten community outreach programs.

Committee to present the ten community programs selected to the Management Team for approval.

2

1.3

Marketing and Communication

Public Affairs Officer developing and disseminating advertisements.

2

1.3.1

Develop marketing and communication strategy.

Marketing Manager, with input from Project Manager, to develop marketing and communication strategy via In-house advertising, TV and radio commercial, newspaper adverts and social media.

1

1.3.2

Approve marketing and communication strategy.

Strategy to be presented and approved by the Senior Management and the Community Outreach Committee.

3

1.3.3

Implement and monitor marketing and communication strategy.

Marketing team to implement and monitor the success of the marketing and communication strategy.

2

1.4

Distribution Strategy

Public affairs and leadership organizing the distribution of goods from the drive.

2

1.4.1

Date Coordination of distribution

Public affairs must communicate with the approved organizations on a distribution date that suits all parties well.

3

1.4.2

Allocation of company resources

Leadership must monitor the use of company resources, including company time. (Note: the company fully supports volunteer efforts, so this will not be pushed aside)

4

1.4.3

Logistics of delivery of goods

Public affairs will coordinate with supply to determine the plan for delivering the goods, i.e. using company vehicles, or outsourcing to rental fleet vehicles.

3

1.5

Employee Training

Design and provide training program to help employees understand the objectives of the community program.

1.5.1

New Hire TrainingEmployee awareness training

Design and provide induction training program to all employees regarding the Community outreach program

1.5.21.2

Lateral Training Sexual Harassment and Violence in the Workplace

Cultural Sensitivity Training

1.5.1.3

Managerial Training Inventory and Stock

Training to include employee relations and moral improvement, recognition, cultural sensitivity training and safety & Risk Management (to address possible increased crime and theft in underserved and under-serviced communities)

1..5.41.4

Public Relations Training Customer Service Training

Training to include Public Information, Public Relations, volunteer services management, multi-media information disbursement and social media regulation training.

Cultural sensitivity training will also be designed to address cultural differences while interacting with individuals from underserved and under-serviced communities.

WBS.pdf

WBS.xlsx

Sheet1
Project Enable - Community outreach Program
Level
1
1.1 Community Outreach Committee Section and Charter 1.2 Identify and Select Community Projects 1.3 Marketing and Communication 1.4 Distribution Strategy 1.5 Employee Training
1.1.1 Create Preliminary Scope Statement 1.1.2 Develop and submit project charter Preliminary Scope Statement 1.1.3 Project sponsor reviews project charter 1.2.1 Request for individual community recommendations. 1.3.2 Approve marketing and communication strategy.
1.1.3.1 Project sponsor reviews project charter
1.1.3.2 Approval of project charter
2
1.2.1.1 Review submitted community project recommendations. 1.2.1.2 Select top contenders for committee review and approval. 1.2.1.3 Approve top ten community outreach programs. 1.3.1 Develop marketing and communication strategy. 1.4.1 Date Coordination of distribution
3
1.3.3 Implement and monitor marketing and communication strategy. 1.4.2 Allocation of company resources 1.5.1 Employee awareness training 1.5.2 Lateral Training 1.5.3 Managerial Training 1.5.4 Public Relations Training
4
1.4.3 Logistics of delivery of goods