Army memorandum format ar 25 50

EXECUTIVE SUMMARY

1. Objective. A military executive summary (EXSUM) is like a tactical operation: well-planned, sharp and to the point. Assume that your chain of command or fellow staff officers / NCOs will read only your EXSUM and make their decision based on the information there. That is the exact reason why the EXSUM is so important and as a Senior NCO you should know how to properly prepare one.

2. Instructions. Prepare an EXSUM on the enclosed ALARACT 293/2012, Subject: HQDA EXORD 10-13 in support of the HQDA FY 13-15 Active Component Manning Guidance for your Brigade Commander and Command Sergeant Major . Prepare your executive summary using Arial font, 12 pitch. It may be no longer than one page in length. Use DA Memo 25-52, Staff Action Process and Correspondence Policies, for the format and style of an executive summary. Your office symbol is ATSG-NCOA. The S-1, MAJ Peter Burke, is the approving official for your EXSUM.

3. . The SLC Written Communication Rubrics will be used to assess your work. Tips:

· Use the active voice. Employ the elements of good Army writing. Don't use a big word when a small one will do; avoid run-on sentences.

· Do not overstate and do not overwrite. Like all military matters, do -- or in this case, say -- what has to be said and move on.

· Speak to the audience of your executive summary. If your report is for high-ranking officers or NCOs, it requires a more formal tone than if the report is to be read by privates.

· Write a thesis statement that addresses the major thrust of the executive summary. Rather than quietly wading in, drop the bombshell and get the reader's attention in the first sentence of the executive summary.

· Leave your executive summary for at least 24 hours and then edit it for typing and grammar mistakes. Read the summary aloud and assess it for proper military tone.

4. References:

a. AR 25-50, Preparing and Managing Correspondence.

b. DA Memo 25-52, Staff Action Process and Correspondence Policies

c. AG School Effective Writing Handbook.

5. Assignment Due: See HR SLC Course Calendar for due date

ALARACT 293/2012

DTG: P 181732Z OCT 12

THIS MESSAGE HAS BEEN SENT BY THE PENTAGON TELECOMMUNICATIONS CENTER ON BEHALF OF

HQDA DCS G-4 WASHINGTON DC //DCS/G-3/5/7//

SUBJECT: HQDA EXORD 10-13 ISO THE HQDA FY13-15 ACTIVE COMPONENT MANNING GUIDANCE

(U) REFERENCES.

REF/A/(U)/ AR 220-1, ARMY UNIT STATUS REPORTING (USR) AND FORCE REGISTRATION -

CONSOLIDATED POLICIES, 15 APRIL 2010

REF/B/(U)/ AR 525-29, ARMY FORCE GENERATION (ARFORGEN), 14 MARCH 2011

REF/C/(U)/ AR 614-30, OVERSEAS SERVICE, 30 MARCH 2010

REF/D/(U)/ AR 614-100, OFFICER ASSIGNMENT POLICIES, DETAILS, AND TRANSFERS, 10 JANUARY 2006

REF/E/(U)/ AR 614-200, ENLISTED ASSIGNMENTS AND UTILIZATION MANAGEMENT (RAPID ACTION

REVISION (*RAR) 002, 10/11/2011), 26 FEBRUARY 2009

REF/F/(U)/ DA PAM 220-1, DEFENSE READINESS REPORTING SYSTEM-ARMY PROCEDURES, 16

NOVEMBER 2011

REF/G/(U) DA PAM 611-21, MILITARY OCCUPATIONAL CLASSIFICATION AND STRUCTURE, 22 JANUARY

2007

REF/H/U)/ ARMY FORCE GENERATION (ARFORGEN) SYNCHRONIZATION BOARD (ASB) CHARTER

ESTABLISHED, 13 OCTOBER 2009

REF/I/(U)/ ARFORGEN SYNCHRONIZATION ORDER (ASO) 2012, 5 MARCH 2012

REF/J/(U)/ ARMY TRAINING AND LEADER DEVELOPMENT CONFERENCE, DEC 2011

REF/K/(U)/ FORCES COMMAND (FORSCOM) MODULAR FORCE COMMAND AND CONTROL (C2) EXECUTE

ORDER (EXORD), 30 JULY 2010

REF/L/U)/ GLOBAL FORCE MANAGEMENT (GFM) RISK ASSESSMENT, 5 FEBRUARY 2011

REF/M/(U)/ GUIDANCE FOR THE EMPLOYMENT OF THE FORCE (GEF) FY2010-2015, 9 APRIL 2011

REF/N/(U)/ HEADQUARTERS DEPARTMENT OF THE ARMY (HQDA), ACTIVE COMPONENT (AC) MANNING

GUIDANCE FOR FISCAL YEAR (FY) 2011, 17 DECEMBER 2010

REF/O/(U)/ HQDA, EXORD 185-11, REDUCTION OF NON-DEPLOYABLES, 22 APRIL 2011

REF/P/(U)/ INTEGRATED REQUIREMENT PRIORITY LIST (IRPL), 13 APRIL 2012

REF/Q/(U)/ JOINT STAFF J-33: GLOBAL FORCE MANAGEMENT ALLOCATION PLAN SOURCE (GFMAP)

PLANNING ORDER (PLANORD), 11 MARCH 2011

REF/R/(U) SECARMY MEMORANDUM (4 AUGUST 2011) AND ALL ARMY ACTIVITIES (ALARACT) 298/2011,

ARMY DEPLOYMENT PERIOD POLICY

REF/S/(U) ASSISTANT SECRETARY OF THE ARMY (MANPOWER AND RESERVE AFFAIRS) (ASA (M&RA))

MEMORANDUM, SUBJECT: ENLISTED INVOLUNTARY EARLY SEPARATIONS PROGRAM POLICY

MEMORANDUM, 09 MAY 12

REF/T/(U) ALARACT 064/2011 (CORRECTED COPY), MILITARY OCCUPATIONAL SPECIALTY (MOS)

SUBSTITUTIONS FOR ALL UNITS, DTG 241145Z FEB

REF/U/(U) MILITARY PERSONNEL (MILPER) MESSAGE #11-004 ACTIVE ARMY (AA) STOP LOSS/STOP

MOVEMENT PROGRAM FOR UNITS SCHEDULED TO DEPLOY OCONUS IN SUPPORT OF OPERATION IRAQI

FREEDOM (OIF), OPERATION ENDURING FREEDOM (OEF), AND OPERATION NEW DAWN (OND)

ATTACHMENTS: ANNEX A: MANNING CATEGORIES WITHIN HQDA EXORD 10-13 ISO THE HQDA FY13-15

ACTIVE COMPONENT MANNING GUIDANCE

SH-1

1. (U) SITUATION.

1.A. THE UNITED STATES REMAINS A NATION AT WAR. GLOBALLY ENGAGED AND REGIONALLY

RESPONSIVE, CONCURRENTLY THE ARMY IS IN TRANSITION AS WE REDUCE THE SIZE OF OUR ARMY IN

TOTAL PERSONNEL AS WELL AS IN FORCE STRUCTURE. IN FY13, THE ARMY WILL BEGIN THE INITIAL

STAGES OF A FORCE DRAWDOWN, END THE TEMPORARY END STRENGTH INCREASE (TESI), REDUCE THE

ACTIVE DUTY FOR OPERATIONAL SUPPORT (ADOS) PERSONNEL (ENDED BY FISCAL YEAR (FY) 2015),

REDUCE THE ARMY FORCE STRUCTURE (BASED ON TOTAL ARMY ANALYSIS (TAA) 14.1), AND BEGIN TO

ELIMINATE THE WARTIME ALLOWANCE (COMPLETED BY FY17) REDUCING OUR MANNING FLEXIBILITY

AND AFFECTING OUR ABILITY TO OVER MAN FORMATIONS.

1.B. CURRENTLY, THE ARMY HAS ENOUGH SOLDIERS TO FILL EVERY AUTHORIZATION IN THE

AGGREGATE; HOWEVER CHALLENGES SUCH AS GRADE AND MILITARY OCCUPATIONAL SPECIALTY (MOS)

SHORTAGES, UNPROGRAMMED/UNDOCUMENTED REQUIREMENTS, AND A GROWING MEDICAL AND

ADMINISTRATIVE NON-AVAILABLE POPULATION SIGNIFICANTLY IMPACTS THE ABILITY OF THE

PERSONNEL INVENTORY TO MEET SPECIFIC REQUIREMENTS. BASED ON THE CURRENT AND

FORESEEABLE CONDITIONS AND CONSTRAINTS, THE HQDA FY13-15 ACTIVE COMPONENT (AC)

MANNING GUIDANCE (MG) WILL USE THE FOLLOWING OBJECTIVES TO GUIDE IMPLEMENTATION.

1.B.1. FULLY MAN DEPLOYING UNITS IN SUPPORT OF (ISO) OPERATION ENDURING FREEDOM (OEF) AND

OTHER PRIORITIZED OPERATIONS.

1.B.2. IN COORDINATION WITH (ICW) CURRENT STRATEGY, ASSIGN PERSONNEL TO EFFECTIVELY ENABLE

ARMY UNITS TO ATTAIN THE REQUIRED COMBINED ARMS PROFICIENCY EARLIER IN THE TRAIN/READY

PHASE OF THE ARMY FORCE GENERATION (ARFORGEN) CYCLE.

1.B.3. INVEST TOP QUALITY OFFICERS AND NON-COMMISSIONED OFFICERS (NCO) IN THE

INSTITUTIONAL ARMY TO DEVELOP SOLDIERS IN DIVERSE AND BROADENING POSITIONS IN ORDER TO

(IOT) SECURE THE DEVELOPMENT OF TOMORROW'S ARMY.

1.B.4. SYNCHRONIZE THE PERSONNEL ASSIGNMENTS PROCESS WITH THE ARFORGEN CYCLE AND WITH

ARMY PRIORITIES AS ESTABLISHED BY THE ARMY G-3/5/7 AND APPROVED BY THE ARMY SENIOR

LEADERSHIP.

1.C. THIS MANNING GUIDANCE SUPERSEDES HQDA ACTIVE COMPONENT MANNING GUIDANCE FOR

2012, DATED 17 DECEMBER 2010 EFFECTIVE 2QTR, FY13.

2. (U) MISSION. PROVIDE AC ARMY WITH PERSONNEL MANNING GUIDANCE FOR FY13-15 THAT IS

SYNCHRONIZED WITH THE ARMY'S PRIORITIES.

3. (U) EXECUTION.

3.A. INTENT. HQDA FY13-15 ACMG WILL RESOURCE THE ARMY WITH PERSONNEL IAW THE ARMY'S

PRIORITIES AS REFLECTED IN THE INTEGRATED REQUIREMENT PRIORITY LIST (IRPL) AND OTHER

PRIORITIES ESTABLISHED BY THE ARMY LEADERSHIP.

3.B. KEY TASKS.

3.B.1. MAN THE ARMY AND PRESERVE A HIGH QUALITY ALL-VOLUNTEER FORCE.

3.B.2. MAINTAIN END STRENGTH TO ENSURE THE INVENTORY MEETS FORCE STRUCTURE.

3.B.3. ALIGN MANNING LEVELS IAW THE ARMY'S PRIORITIES APPROVED BY THE ARMY SENIOR

LEADERSHIP.

3.B.4. PROVIDE MINIMAL MANNING LEVELS FOR ALL UNITS.

3.B.5. INCREASE PRECISION AND PREDICTABILITY IN MANNING.

3.B.6. ESTABLISH A FORMALIZED PROCESS FOR UNITS TO REQUEST CHANGE TO THEIR UNIT'S IRPL

PRIORITY THROUGH G-3/5/7.

SH-2

3.C. CONCEPT OF OPERATIONS. BEGINNING 2QTR, FY13, THE ARMY WILL IMPLEMENT THE HQDA FY13-

15 ACMG. THIS NEW GUIDANCE WILL ALIGN MANNING LEVELS IAW ARMY PRIORITIES AS REFLECTED IN

THE IRPL AND OTHER PRIORITIES ESTABLISHED BY THE ARMY SENIOR LEADERSHIP. THE GOAL IS TO MAN

ARFORGEN FORMATIONS AT NOT LESS THAN P2 DURING THE RESET PHASE AND SUSTAIN FORMATIONS

AT NOT LESS THAN P1 DURING THE TRAIN/READY AND AVAILABLE PHASES. UNIT STATUS REPORTING

(USR)

P-LEVEL RATINGS WILL BE USED TO DETERMINE MANNING EFFECTIVENESS AS WELL AS READINESS IN

DEPLOYING UNITS. UNITS WILL NOT BE MANNED ABOVE DESIGNATED LEVELS TO COMPENSATE FOR

NON-AVAILABLE PERSONNEL.

3.C.1. THE IRPL SPECIFICALLY ALIGNS UNITS INTO THREE CATEGORIES (URGENT, ESSENTIAL, AND

IMPORTANT) AND SYNCHRONIZES THE PRIORITIES WITH THE DEPARTMENT OF DEFENSE'S FORCE

ALLOCATION DECISION MODEL (FADM).

3.C.2. THE HQDA FY13-15 ACMG COMBINES THE THREE IRPL CATEGORIES WITH TWO ADDITIONAL

CATEGORIES FOR A TOTAL OF FIVE MANNING CATEGORIES. THESE FIVE MANNING CATEGORIES ARE:

DIRECTED FILL FORCES, ARFORGEN FORCES, URGENT FORCES, ESSENTIAL FORCES, AND IMPORTANT

FORCES. EACH MANNING CATEGORY IS DESCRIBED IN DETAIL BELOW.

3.C.2.A. ARMY DIRECTED FILL FORCES CONSIST OF NON-ARFORGEN FORCES WITH A PRIORITY LEVEL

ESTABLISHED BY THE ARMY SENIOR LEADERSHIP. ARMY DIRECTED FILL FORCES WILL BE SUSTAINED AT A

SET MANNING LEVEL THAT RANGES FROM 90% TO 100% AGGREGATE FILL. THE GOAL IS BY NLT FY15 TO

APPLY GRADE METRICS TO THE ARMY DIRECTED FILL FORCES CATEGORY.

3.C.2.B. ARFORGEN FORCES WILL BE MANNED AT P2 DURING RESET PHASE AND SUSTAINED AT P1

DURING TRAIN/READY AND AVAILABLE PHASES. P1/P2 RATINGS CONSIST OF READINESS STANDARDS AS

OUTLINED IN AR 220-1 AND DEPARTMENT OF THE ARMY PAMPHLET (DA PAM) 220-1. UNITS

RETURNING FROM DEPLOYMENT 2QTR, FY13 AND LATER WILL TRANSITION TO THE NEW HQDA FY13-15

ACMG. UNITS WITH LATEST ARRIVAL DATES (LADS) WILL MANAGE NCOES THROUGH RESET AND

TRAIN/READY PHASES BALANCED AGAINST THE MISSION AND THE NEEDS OF THE SOLDIER.

COMMANDERS HAVE THE OPTION TO RELEASE SOLDIERS DURING ANY PHASE OF THE ARFORGEN CYCLE

TO EXECUTE PROFESSIONAL MILITARY EDUCATION (PME). DURING THE LAST SIX (6) MONTHS OF THE

AVAILABLE PHASE, COMMANDS CAN EXPECT SOLDIERS/LEADERS TO DEPART THE UNIT IOT EXECUTE

PME AND OTHER ASSIGNMENTS.

3.C.2.B.1. ALLOCATED FORCES CONSIST OF FORCES TRANSFERRED BY THE SECRETARY OF DEFENSE

(SECDEF) FROM ONE COMBATANT COMMANDER (CCDR) OR SERVICE SECRETARIES TO ANOTHER CCDR

FOR EMPLOYMENT; APPROVED IN THE SECDEF ORDERS BOOK (SDOB) AND DOCUMENTED IN THE

GLOBAL FORCE MANAGEMENT ALLOCATION PLAN (GFMAP).

3.C.2.B.1.A. ALLOCATED UNITS WITH LADS WILL BE MANNED AT P2 DURING RESET PHASE AND

SUSTAINED AT P1 DURING TRAIN/READY AND AVAILABLE PHASES WITH NO HIGHER THAN 105%

ASSIGNED STRENGTH.

3.C.2.B.1.B. ALLOCATED UNITS WITHOUT LADS WILL BE MANNED AT P2 DURING RESET PHASE AND

SUSTAINED AT P1 DURING TRAIN/READY AND AVAILABLE PHASES WITH NO HIGHER THAN 100%

ASSIGNED STRENGTH.

3.C.2.B.2. APPORTIONED FORCES CONSIST OF FORCES AND CAPABILITIES DISTRIBUTED AS A STARTING

POINT FOR PLANNING. APPORTIONMENT INFORMS A CCDR OF THOSE FORCES AVAILABLE FOR

PLANNING, BUT NOT NECESSARILY AN IDENTIFICATION OF THE ACTUAL FORCES TO BE ALLOCATED FOR

USE WHEN A CONTINGENCY PLAN TRANSITIONS TO EXECUTION.

3.C.2.B.2.A. APPORTIONED UNITS WILL BE MANNED AT P2 DURING RESET PHASE AND SUSTAINED AT P1

DURING TRAIN/READY AND AVAILABLE PHASES WITH NO HIGHER THAN 100% ASSIGNED STRENGTH.

3.C.2.C. URGENT FORCES CONSIST OF UNITS WITH A MINIMUM MANNING OF 100%.

SH-3

3.C.2.D. ESSENTIAL FORCES CONSIST OF UNITS WITH A MINIMUM MANNING OF 90%.

3.C.2.E. IMPORTANT FORCES CONSIST OF UNITS WITH A MINIMUM MANNING OF 80%.

3.D. TASKS.

3.D.1. HQDA G-3/5/7.

3.D.1.A. MAINTAIN, PUBLISH, AND SERVE AS THE PROPONENT FOR AR 525-29, ARMY FORCE

GENERATION.

3.D.1.B. UPDATE AND PUBLISH IRPL CHANGES, AS REQUIRED.

3.D.1.C. RECEIVE IRPL ADJUSTMENT REQUESTS FROM ACOM/ASCCS, AND STAFF THE REQUESTS

THROUGH ARFORGEN FORUMS FOR DECISION.

3.D.1.D. ICW HQDA G-1, PUBLISH ACMG EXORD AND ALL FRAGOS, AS NECESSARY.

3.D.1.E. ICW FORSCOM AND ASCCS, PROVIDE VISIBILITY TO HQDA G1 (ARMY HUMAN RESOURCES

COMMAND (AHRC)) OF:

3.D.1.E.1. ALL UNITS PROJECTED TO DEPLOY, BY UNIT IDENTIFICATION CODE (UIC), AS EARLY AS

POSSIBLE BUT NLT NINE MONTHS PRIOR TO LAD.

3.D.1.E.2. ALL CULMINATING TRAINING EXERCISE (CTE) SCHEDULES FOR BCT, CAB, MFSB, FSB,

CORPS/DIV HEADQUARTERS, AND SUSTAINMENT HEADQUARTERS, AS EARLY AS POSSIBLE BUT NLT SIX

MONTHS PRIOR TO CTE.

3.D.1.E.3. EMERGING/UNDOCUMENTED REQUIREMENTS, TO INCLUDE CHANGES TO PRIORITIES OF FILL

AND IDENTIFIED DONOR UNITS, AS APPLICABLE.

3.D.1.E.4. NOTIFICATION OF ANY IRPL ADJUSTMENTS.

3.D.2. HQDA G-1.

3.D.2.A. MAINTAIN, PUBLISH, AND SERVE AS THE PROPONENT FOR ACMG.

3.D.2.A.1. MANAGE NCOES ACROSS REGENERATION AND TRAIN/READY AND MAXIMIZE NCOES FOR

NON-DEPLOYING UNITS AFTER COMPLETION OF THEIR CTE THROUGH THE END OF THE AVAILABLE

PERIOD.

3.D.2.A.2. ASSIST HQDA G-3/5/7 ON ANY FORMAL REQUESTS FOR IRPL (MANNING) ADJUSTMENTS.

3.D.2.A.3. ICW AHRC, PROVIDE ANALYSIS TO HQDA, G-3/7 (DAMO-FM) ON IDENTIFIED SKILL AND GRADE

SHORTFALLS DRIVEN BY FORCE STRUCTURE CHANGES.

3.D.2.A.4. ASSIST UNIT COMMANDERS IN REACHING P1/P2 LEVELS BY PROVIDING NO MORE THAN 105%

AGGREGATE ASSIGNED STRENGTH TO ALLOCATED UNITS WITH A LAD, AND NO MORE THAN 100%

ASSIGNED AGGREGATE STRENGTH TO ALLOCATED UNITS WITHOUT A LAD.

3.D.2.A.5. PROVIDE INDIVIDUAL BOG:DWELL ANALYSIS BY CAREER MANAGEMENT FIELD, MILITARY

OCCUPATIONAL SPECIALTY, AND GRADE TO HQDA G-3/5/7 (DAMO-SS) QUARTERLY, OR AS REQUIRED.

3.D.3. SENIOR MISSION COMMANDERS/UNIT COMMANDERS.

3.D.3.A. IMPLEMENT AND ADHERE TO THE HQDA FY13-15 ACMG OUTLINED IN THIS DOCUMENT, TO

INCLUDE IMPLEMENTING ADMINISTRATIVE TASKS LISTED BELOW TO MITIGATE MANNING SHORTAGES.

3.D.3.B. ENSURE SOLDIERS ARRIVING AT THEIR INSTALLATION/THEATER ARE ASSIGNED TO THE

ORGANIZATION DESIGNATED BY AHRC IAW THE PINPOINT ASSIGNMENT INFORMATION AND SPECIAL

INSTRUCTIONS ON EACH SOLDIER'S ORDERS.

3.D.3.B.1. SENIOR MISSION COMMANDERS (SMCS) HAVE THE AUTHORITY TO DIVERT INBOUND

PERSONNEL, BY EXCEPTION, WITHIN AN INSTALLATION TO MEET IMMEDIATE READINESS

REQUIREMENTS.

3.D.3.B.2. DIVERSIONS MUST BE COORDINATED WITH AHRC TO DETERMINE IF THE AVAILABLE

INVENTORY SUPPORTS THE ASSIGNMENT OF A REPLACEMENT TO THE INSTALLATION.

3.D.3.B.3. DIVERSIONS WILL NOT EXCEED THE 105% AGGREGATE STRENGTH OF ALLOCATED UNITS WITH

LADS, 100% AGGREGATE STRENGTH OF ALLOCATED UNITS WITHOUT LADS, OR 100% AGGREGATE

STRENGTH OF APPORTIONED UNITS.

SH-4

3.D.3.B.4. G3'S MAINTAIN A COPY OF THE IRPL. COMMANDERS WILL MAINTAIN VISIBILITY OF THEIR

UNIT'S IRPL CATEGORIES THROUGH THEIR G3.

3.D.3.C. MAINTAIN THE AVAILABLE, SENIOR GRADE, AND DUTY MILITARY OCCUPATIONAL SPECIALTY

QUALIFICATION (DMOSQ) STANDARDS AS REPORTED THROUGH UNIT STATUS REPORTING (USR).

3.D.3.D. USE THE FOLLOWING MITIGATION STRATEGIES WITHIN THE CURRENT MANNING

ENVIRONMENT TO IMPROVE UNIT READINESS.

3.D.3.D.1. SLOT SOLDIERS CORRECTLY IN ELECTRONIC MILITARY PERSONNEL OFFICE (EMILPO).

3.D.3.D.2. UTILIZE OFFICER/ENLISTED SUBSTITUTIONS WITHIN THE SAME GRADE, ONE GRADE LOWER

OR TWO GRADES HIGHER, WHERE POSSIBLE TO FILL SHORTAGES.

3.D.3.D.3. COUNT PROMOTABLE POPULATIONS AS THE NEXT HIGHER GRADE FOR ALL P-LEVEL

CALCULATIONS IAW AR 220-1.

3.D.3.D.4. MAXIMIZE GRADE AND MILITARY OCCUPATIONAL SPECIALTY (MOS) SUBSTITUTIONS TO FILL

CRITICAL NEEDS, IAW DA PAM 611-21 AND/OR THE CURRENT MOS SUBSTITUTION MESSAGE ALARACT

064-2011.

3.D.3.D.5. GROW SERGEANTS (E5) - PROMOTABLE E4'S AND COUNT AS SERGEANT (E5); AND FACTOR

THEM IN AS PART OF THE UNIT'S AVAILABLE SENIOR GRADE AND AVAILABLE DMOSQ RATINGS.