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Accounting Principles: A Business Perspective, Financial Accounting (Chapters 9 – 18)
A Textbook Equity Open College Textbook
originally by
Hermanson, Edwards, and Maher
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Textbook Provenance (1998 - 2011) 1998 Edition Accounting: A Business Perspective (Irwin/Mcgraw-Hill Series in Principles of Accounting) [Hardcover] Roger H. Hermanson (Author), James Don Edwards (Author), Michael W. Maher (Author) Eighth Edition
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Table of Contents
9 Receivables and payables.............................................................................11
9.1 Learning objectives.......................................................................................................... 11
9.2 A career in litigation support...........................................................................................11
9.3 Accounts receivable......................................................................................................... 13
9.4 Current liabilities............................................................................................................26
9.5 Notes receivable and notes payable................................................................................35
9.6 Short-term financing through notes payable.................................................................42
9.7 Analyzing and using the financial results—Accounts receivable turnover....................45
9.8 Key terms........................................................................................................................ 50
9.9 Self test............................................................................................................................ 52
9.10 Questions....................................................................................................................... 54
9.11 Exercises........................................................................................................................ 56
9.12 Problems........................................................................................................................ 58
9.13 Alternate problems........................................................................................................61
9.14 Beyond the numbers—Critical thinking........................................................................63
9.15 Using the Internet—A view of the real world................................................................65
9.16 Answers to self test........................................................................................................66
10 Property, plant, and equipment.................................................................68
10.1 Learning objectives........................................................................................................68
10.2 A company accountant's role in managing plant assets...............................................68
10.3 Nature of plant assets...................................................................................................69
10.4 Initial recording of plant assets.....................................................................................71
10.5 Depreciation of plant assets..........................................................................................77
10.6 Subsequent expenditures (capital and revenue) on assets..........................................90
10.7 Subsidiary records used to control plant assets...........................................................94
10.8 Analyzing and using the financial results—Rate of return on operating assets...........97
10.9 Key terms..................................................................................................................... 101
10.10 Self-test...................................................................................................................... 102
10.11 Exercises..................................................................................................................... 106
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10.12 Problems.................................................................................................................... 109
10.13 Alternate problems..................................................................................................... 112
10.14 Beyond the numbers—Critical thinking.....................................................................115
10.15 Using the Internet—A view of the real world.............................................................118
10.16 Answers to self-test.................................................................................................... 118
11 Plant asset disposals, natural resources, and intangible assets.................120
11.1 Learning objectives....................................................................................................... 120
11.2 A company accountant's role in measuring intangibles..............................................120
11.3 Disposal of plant assets................................................................................................ 122
11.4 Sale of plant assets....................................................................................................... 122
11.5 Natural resources......................................................................................................... 133
11.6 Intangible assets........................................................................................................... 138
11.7 Analyzing and using the financial results—Total assets turnover...............................147
11.8 Key terms...................................................................................................................... 155
11.9 Self-test......................................................................................................................... 156
11.10 Problems..................................................................................................................... 162
11.11 Alternate problems..................................................................................................... 166
11.12 Beyond the numbers-Critical thinking.......................................................................170
11.13 Using the Internet—A view of the real world.............................................................173
11.14 Answers to self-test..................................................................................................... 173
12 Stockholders' equity: Classes of capital stock............................................175
12.1 Learning objectives....................................................................................................... 175
12.2 The accountant as a corporate treasurer.....................................................................175
12.3 The corporation............................................................................................................ 176
12.4 Analyzing and using the financial results—Return on average common stockholders' equity....................................................................................................................................... 202
12.5 Key Terms.................................................................................................................... 209
12.6 Self-test........................................................................................................................ 212
12.7 Exercises....................................................................................................................... 215
12.8 Problems......................................................................................................................216
12.9 Alternate problems.....................................................................................................220
12.10 Beyond the numbers—Critical thinking....................................................................225
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12.11 Using the Internet—A view of the real world.............................................................227
12.12 Answers to self-test....................................................................................................228
13 Corporations: Paid-in capital, retained earnings, dividends, and treasury stock................................................................................................................230
13.1 Learning objectives......................................................................................................230
13.2 The accountant as a financial analyst.........................................................................230
13.3 Paid-in (or contributed) capital...................................................................................231
13.4 Paid-in capital—Stock dividends................................................................................232
13.5 Paid-in capital—Treasury stock transactions.............................................................233
13.6 Paid-in capital—Donations.........................................................................................233
13.7 Retained earnings........................................................................................................233
13.8 Paid-in capital and retained earnings on the balance sheet.......................................234
13.9 Retained earnings appropriations..............................................................................244
13.10 Statement of retained earnings.................................................................................246
13.11 Statement of stockholders' equity..............................................................................247
13.12 Treasury stock...........................................................................................................248
13.13 Net income inclusions and exclusions.......................................................................253
13.14 Analyzing and using the financial results—Earnings per share and price-earnings ratio.......................................................................................................................................... 259
13.15 Key terms................................................................................................................... 265
13.16 Self-test...................................................................................................................... 267
13.17 Exercises..................................................................................................................... 271
13.18 Problems....................................................................................................................273
13.19 Alternate problems....................................................................................................278
13.20 Beyond the numbers—Critical thinking...................................................................282
13.21 Using the Internet—A view of the real world............................................................286
13.22 Answers to self-test...................................................................................................286
14 Stock investments....................................................................................288
14.1 Learning objectives......................................................................................................288
14.2 The role of accountants in business acquisitions.......................................................288
14.3 Cost and equity methods............................................................................................290
14.4 Accounting for short-term stock investments and for long-term stock investments of less than 20 percent ................................................................................................................291
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14.5 Cost method for short-term investments and for long-term investments of less than 20 percent ............................................................................................................................... 291
14.6 The equity method for long-term investments of between 20 percent and 50 percent ................................................................................................................................................. 297
14.7 Reporting for stock investments of more than 50 percent ........................................298
14.8 Consolidated balance sheet at time of acquisition.....................................................302
14.9 Accounting for income, losses, and dividends of a subsidiary...................................308
14.10 Consolidated financial statements at a date after acquisition..................................309
14.11 Uses and limitations of consolidated statements......................................................313
14.12 Analyzing and using the financial results—Dividend yield on common stock and payout ratios............................................................................................................................ 314
14.13 Key terms.................................................................................................................... 321
14.14 Self-test...................................................................................................................... 322
14.15 Exercises.................................................................................................................... 325
14.16 Problems....................................................................................................................327
14.17 Alternate problems.....................................................................................................331
14.18 Beyond the numbers—Critical thinking....................................................................334
14.19 Using the Internet—A view of the real world............................................................336
14.20 Answers to self-test...................................................................................................336
15 Long-term financing: Bonds.....................................................................337
15.1 Learning objectives......................................................................................................337
15.2 The accountant's role in financial institutions...........................................................338
15.3 Bonds payable.............................................................................................................339
15.4 Comparison with stock................................................................................................340
15.5 Selling (issuing) bonds................................................................................................340
15.6 Bond prices and interest rates....................................................................................348
15.7 Redeeming bonds payable...........................................................................................359
15.8 Analyzing and using the financial results—Times interest earned ratio....................365
15.9 Appendix: Future value and present value.................................................................370
15.10 Demonstration problem............................................................................................377
15.11 Solution to demonstration problem...........................................................................377
15.12 Key terms................................................................................................................... 378
15.13 Self-test......................................................................................................................380
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15.14 Exercises.................................................................................................................... 383
15.15 Problems.................................................................................................................... 385
15.16 Alternate problems....................................................................................................387
15.17 Beyond the numbers—Critical thinking....................................................................389
15.18 Using the Internet—A view of the real world............................................................392
15.19 Answers to self-test....................................................................................................393
16 Analysis using the statement of cash flows...............................................394
16.1 Learning objectives......................................................................................................394
16.2 A career in external auditing.......................................................................................394
16.3 Purposes of the statement of cash flows.....................................................................396
16.4 Uses of the statement of cash flows............................................................................397
16.5 Information in the statement of cash flows................................................................398
16.6 Cash flows from operating activities..........................................................................400
16.7 Steps in preparing statement of cash flows................................................................404
16.8 Analysis of the statement of cash flows.......................................................................412
16.9 Liquidity and capital resources...................................................................................412
16.10 Analyzing and using the financial results—Cash flow per share of common stock, cash flow margin, and cash flow liquidity ratios.....................................................................421
16.11 Appendix: Use of a working paper to prepare a statement of cash flows.................424
16.12 Key terms...................................................................................................................431
16.13 Self-test...................................................................................................................... 432
16.14 Questions...................................................................................................................434
16.15 Exercises.................................................................................................................... 435
16.16 Problems....................................................................................................................437
16.17 Alternate problems....................................................................................................446
16.18 Management's discussion and analysis - Capital......................................................449
16.19 Management's discussion and analysis - Financial*.................................................453
16.20 Beyond the numbers—Critical thinking....................................................................457
16.21 Using the Internet—A view of the real world............................................................461
16.22 Answers to self-test...................................................................................................462
17 Analysis and interpretation of financial statements..................................463
17.1 Learning objectives......................................................................................................463
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17.2 Accountants as investment analysts...........................................................................463
17.3 Objectives of financial statement analysis..................................................................464
17.4 Sources of information................................................................................................467
17.5 Horizontal analysis and vertical analysis: An illustration..........................................469
17.6 Trend percentages.......................................................................................................473
17.7 Ratio analysis............................................................................................................... 475
17.8 Understanding the learning objectives.......................................................................505
17.9 Demonstration problem .............................................................................................508
17.10 Solution to demonstration problem..........................................................................510
17.11 Key terms.....................................................................................................................511
17.12 Self-test....................................................................................................................... 513
17.13 Exercises..................................................................................................................... 517
17.14 Problems..................................................................................................................... 519
17.15 Alternate problems.....................................................................................................527
17.16 Beyond the numbers – Critical thinking...................................................................534
17.17 Using the Internet—A view of the real world.............................................................537
17.18 Answers to self-test....................................................................................................538
18 Managerial accounting concepts/job costing............................................540
18.1 Learning objectives......................................................................................................540
18.2 A manager's perspective.............................................................................................540
18.3 Compare managerial accounting with financial accounting......................................542
18.4 Merchandiser and manufacturer accounting: Differences in cost concepts..............543
18.5 Financial reporting by manufacturing companies.....................................................548
18.6 The general cost accumulation model........................................................................552
18.7 Job costing................................................................................................................... 555
18.8 Predetermined overhead rates....................................................................................563
18.9 Appendix: Variable versus absorption costing...........................................................567
18.10 Demonstration problem............................................................................................570
18.11 Solution to demonstration problem...........................................................................571
18.12 Key terms................................................................................................................... 573
18.13 Self-test...................................................................................................................... 574
18.14 Questions................................................................................................................... 577
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18.15 Exercises.................................................................................................................... 579
18.16 Problems.................................................................................................................... 581
18.17 Alternate problems....................................................................................................586
18.18 Beyond the numbers—Critical thinking....................................................................588
18.19 Using the Internet—A view of the real world............................................................592
18.20 Answers to self-test...................................................................................................594
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9 Receivables and payables
9.1 Learning objectives
After studying this chapter, you should be able to:
• Account for uncollectible accounts receivable under the allowance method.
• Record credit card sales and collections.
• Define liabilities, current liabilities, and long-term liabilities.
• Define and account for clearly determinable, estimated, and contingent
liabilities.
• Account for notes receivable and payable, including calculation of interest.
• Account for borrowing money using an interest-bearing note versus a non
interest-bearing note.
• Analyze and use the financial results—accounts receivable turnover and the
number of days' sales in accounts receivable.
9.2 A career in litigation support
What is litigation support? It does not mean working in an attorney's office. It
involves assisting legal counsel in attempting to gain favorable verdicts in a court of
law. Persons involved in litigation support generally work for a public accounting firm,
a consulting firm, or as a sole proprietor or in partnership with others. An experienced
litigation support person can expect to earn an income well into six figures.
Litigation support in a broad sense encompasses fraud auditing, valuation analysis,
investigative accounting, and forensic accounting. The practice of litigation support
involves assisting legal counsel in such things as product liability disputes, shareholder
disputes, contract breaches, and major losses reported by entities. These investigations
require the accountant to gather and evaluate evidence to assess the integrity and
dollar amounts surrounding the aforementioned situations.
The accountant can be, and often is, requested to serve as an expert witness in a
court of law. This experience requires knowledge of accounting and auditing in
addition to possessing good communication skills, appropriate credentials, relevant
11
experience, and critical information that could result in successful resolution of the
issue.
What kind of person pursues litigation support as a career? It takes a very special
individual. The person must be part accountant, part auditor, part lawyer, and part
skilled businessperson. An undergraduate accounting degree, an MBA, and a law
degree would be the perfect educational background needed for such a career. Many
universities offer a combined MBA/JD program. Such a program fulfills the graduate
needs of the litigation support person.
In addition to the degree, work experience in the business sector is essential. A
career in public accounting, industry, or with a government agency would serve as
valuable experience in pursuing a career in litigation support.
Much of the growth of business in recent years is due to the immense expansion of
credit. Managers of companies have learned that by granting customers the privilege of
charging their purchases, sales and profits increase. Using credit is not only a
convenient way to make purchases but also the only way many people can own high-
priced items such as automobiles.
This chapter discusses receivables and payables. For a company, a receivable is
any sum of money due to be paid to that company from any party for any reason.
Similarly, a payable describes any sum of money to be paid by that company to any
party for any reason.
Primarily, receivables arise from the sale of goods and services. The two types of
receivables are accounts receivable, which companies offer for short-term credit with
no interest charge; and notes receivable, which companies sometimes extend for both
short-and long-term credit with an interest charge. We pay particular attention to
accounting for uncollectible accounts receivable.
Like their customers, companies use credit, which they show as accounts payable or
notes payable. Accounts payable normally result from the purchase of goods or services
and do not carry an interest charge. Short-term notes payable carry an interest charge
and may arise from the same transactions as accounts payable, but they can also result
from borrowing money from a bank or other institution. Chapter 4 identified accounts
payable and short-term notes payable as current liabilities. A company also incurs
other current liabilities, including payables such as sales tax payable, estimated
12
product warranty payable, and certain liabilities that are contingent on the occurrence
of future events. Long-term notes payable usually result from borrowing money from a
bank or other institution to finance the acquisition of plant assets. As you study this
chapter and learn how important credit is to our economy, you will realize that credit
in some form will probably always be with us.
9.3 Accounts receivable
In Chapter 3, you learned that most companies use the accrual basis of accounting
since it better reflects the actual results of the operations of a business. Under the
accrual basis, a merchandising company that extends credit records revenue when it
makes a sale because at this time it has earned and realized the revenue. The company
has earned the revenue because it has completed the seller's part of the sales contract
by delivering the goods. The company has realized the revenue because it has received
the customer's promise to pay in exchange for the goods. This promise to pay by the
customer is an account receivable to the seller. Accounts receivable are amounts that
customers owe a company for goods sold and services rendered on account.
Frequently, these receivables resulting from credit sales of goods and services are
called trade receivables.
When a company sells goods on account, customers do not sign formal, written
promises to pay, but they agree to abide by the company's customary credit terms.
However, customers may sign a sales invoice to acknowledge purchase of goods.
Payment terms for sales on account typically run from 30 to 60 days. Companies
usually do not charge interest on amounts owed, except on some past-due amounts.
Because customers do not always keep their promises to pay, companies must
provide for these uncollectible accounts in their records. Companies use two methods
for handling uncollectible accounts. The allowance method provides in advance for
uncollectible accounts. The direct write-off method recognizes bad accounts as an
expense at the point when judged to be uncollectible and is the required method for
federal income tax purposes. However, since the allowance method represents the
accrual basis of accounting and is the accepted method to record uncollectible accounts
for financial accounting purposes, we only discuss and illustrate the allowance method
in this text.
13
Even though companies carefully screen credit customers, they cannot eliminate all
uncollectible accounts. Companies expect some of their accounts to become
uncollectible, but they do not know which ones. The matching principle requires
deducting expenses incurred in producing revenues from those revenues during the
accounting period. The allowance method of recording uncollectible accounts adheres
to this principle by recognizing the uncollectible accounts expense in advance of
identifying specific accounts as being uncollectible. The required entry has some
similarity to the depreciation entry in Chapter 3 because it debits an expense and
credits an allowance (contra asset). The purpose of the entry is to make the income
statement fairly present the proper expense and the balance sheet fairly present the
asset. Uncollectible accounts expense (also called doubtful accounts expense or
bad debts expense) is an operating expense that a business incurs when it sells on
credit. We classify uncollectible accounts expense as a selling expense because it results
from credit sales. Other accountants might classify it as an administrative expense
because the credit department has an important role in setting credit terms.
To adhere to the matching principle, companies must match the uncollectible
accounts expense against the revenues it generates. Thus, an uncollectible account
arising from a sale made in 2010 is a 2010 expense even though this treatment requires
the use of estimates. Estimates are necessary because the company sometimes cannot
determine until 2008 or later which 2010 customer accounts will become uncollectible.
Recording the uncollectible accounts adjustment A company that estimates
uncollectible accounts makes an adjusting entry at the end of each accounting period.
It debits Uncollectible Accounts Expense, thus recording the operating expense in the
proper period. The credit is to an account called Allowance for Uncollectible Accounts.
As a contra account to the Accounts Receivable account, the Allowance for
Uncollectible Accounts (also called Allowance for doubtful accounts or Allowance
for bad debts) reduces accounts receivable to their net realizable value. Net
realizable value is the amount the company expects to collect from accounts
receivable. When the firm makes the uncollectible accounts adjusting entry, it does not
know which specific accounts will become uncollectible. Thus, the company cannot
enter credits in either the Accounts Receivable control account or the customers'
accounts receivable subsidiary ledger accounts. If only one or the other were credited,
14
the Accounts Receivable control account balance would not agree with the total of the
balances in the accounts receivable subsidiary ledger. Without crediting the Accounts
Receivable control account, the allowance account lets the company show that some of
its accounts receivable are probably uncollectible.
To illustrate the adjusting entry for uncollectible accounts, assume a company has
USD 100,000 of accounts receivable and estimates its uncollectible accounts expense
for a given year at USD 4,000. The required year-end adjusting entry is:
Dec. 31
Uncollectible Accounts Expense (-SE) 4,000
Allowance for Uncollectible Accounts (-A) 4,000 To record estimated uncollectible accounts.
The debit to Uncollectible Accounts Expense brings about a matching of expenses
and revenues on the income statement; uncollectible accounts expense is matched
against the revenues of the accounting period. The credit to Allowance for
Uncollectible Accounts reduces accounts receivable to their net realizable value on the
balance sheet. When the books are closed, the firm closes Uncollectible Accounts
Expense to Income Summary. It reports the allowance on the balance sheet as a
deduction from accounts receivable as follows:
Brice Company Balance Sheet 2010 December 31 Current assets Cash $21,200 Accounts receivable $ 100,000 Less: Allowance for uncollectible accounts 4,000 96,000
Estimating uncollectible accounts Accountants use two basic methods to
estimate uncollectible accounts for a period. The first method—percentage-of-sales
method—focuses on the income statement and the relationship of uncollectible
accounts to sales. The second method—percentage-of-receivables method—focuses on
the balance sheet and the relationship of the allowance for uncollectible accounts to
accounts receivable.
Percentage-of-sales method The percentage-of-sales method estimates
uncollectible accounts from the credit sales of a given period. In theory, the method is
based on a percentage of prior years' actual uncollectible accounts to prior years' credit
sales. When cash sales are small or make up a fairly constant percentage of total sales,
firms base the calculation on total net sales. Since at least one of these conditions is
15
usually met, companies commonly use total net sales rather than credit sales. The
formula to determine the amount of the entry is:
Amount of journal entry for uncollectible accounts – Net sales (total or credit) x
Percentage estimated as uncollectible
To illustrate, assume that Rankin Company's uncollectible accounts from 2008 sales
were 1.1 percent of total net sales. A similar calculation for 2009 showed an
uncollectible account percentage of 0.9 percent. The average for the two years is 1
percent [(1.1 +0.9)/2]. Rankin does not expect 2010 to differ from the previous two
years. Total net sales for 2010 were USD 500,000; receivables at year-end were USD
100,000; and the Allowance for Uncollectible Accounts had a zero balance. Rankin
would make the following adjusting entry for 2010:
Dec. 31 Uncollectible Accounts Expense (-SE) 5,000 Allowance for Uncollectible Accounts (-A) 5,000 To record estimated uncollectible accounts ($500,000 X 0.01).
Using T-accounts, Rankin would show:
Uncollectible Accounts Expense Allowance for Uncollectible Accounts Dec. 31 Bal. before Adjustment 5,000 adjustment -0-
Dec. 31 Adjustment 5,000 Bal. after adjustment 5,000
Rankin reports Uncollectible Accounts Expense on the income statement. It reports
the accounts receivable less the allowance among current assets in the balance sheet as
follows:
Accounts receivable $ 100,000 Less: Allowance for uncollectible accounts 5,000 $ 95,000 Or Rankin's balance sheet could show: Accounts receivable (less estimated uncollectible accounts, $5,000) $95,000
On the income statement, Rankin would match the uncollectible accounts expense
against sales revenues in the period. We would classify this expense as a selling expense
since it is a normal consequence of selling on credit.
The Allowance for Uncollectible Accounts account usually has either a debit or
credit balance before the year-end adjustment. Under the percentage-of-sales method,
the company ignores any existing balance in the allowance when calculating the
16
amount of the year-end adjustment (except that the allowance account must have a
credit balance after adjustment).
For example, assume Rankin's allowance account had a USD 300 credit balance
before adjustment. The adjusting entry would still be for USD 5,000. However, the
balance sheet would show USD 100,000 accounts receivable less a USD 5,300
allowance for uncollectible accounts, resulting in net receivables of USD 94,700. On
the income statement, Uncollectible Accounts Expense would still be 1 percent of total
net sales, or USD 5,000.
In applying the percentage-of-sales method, companies annually review the
percentage of uncollectible accounts that resulted from the previous year's sales. If the
percentage rate is still valid, the company makes no change. However, if the situation
has changed significantly, the company increases or decreases the percentage rate to
reflect the changed condition. For example, in periods of recession and high
unemployment, a firm may increase the percentage rate to reflect the customers'
decreased ability to pay. However, if the company adopts a more stringent credit
policy, it may have to decrease the percentage rate because the company would expect
fewer uncollectible accounts.
Percentage-of-receivables method The percentage-of-receivables
method estimates uncollectible accounts by determining the desired size of the
Allowance for Uncollectible Accounts. Rankin would multiply the ending balance in
Accounts Receivable by a rate (or rates) based on its uncollectible accounts experience.
In the percentage-of-receivables method, the company may use either an overall rate or
a different rate for each age category of receivables.
To calculate the amount of the entry for uncollectible accounts under the
percentage-of-receivables method using an overall rate, Rankin would use:
Amount of entry for uncollectible accounts – (Accounts receivable ending balance x
percentage estimated as uncollectible) – Existing credit balance in allowance for
uncollectible accounts or existing debit balance in allowance for uncollectible accounts
Using the same information as before, Rankin makes an estimate of uncollectible
accounts at the end of 2010. The balance of accounts receivable is USD 100,000, and
the allowance account has no balance. If Rankin estimates that 6 percent of the
receivables will be uncollectible, the adjusting entry would be:
Dec. 31 Uncollectible Accounts Expense (-SE) 6,000
17
Using T-accounts, Rankin would show:
Uncollectible Accounts Expense Allowance for Uncollectible Accounts Dec. 31 Bal. before Adjustment 6,000 Adjustment -0-
Dec. 31 Adjustment 6,000 Bal. after Adjustment 6,000
If Rankin had a USD 300 credit balance in the allowance account before
adjustment, the entry would be the same, except that the amount of the entry would be
USD 5,700. The difference in amounts arises because management wants the
allowance account to contain a credit balance equal to 6 percent of the outstanding
receivables when presenting the two accounts on the balance sheet. The calculation of
the necessary adjustment is [(USD 100,000 X 0.06)-USD 300] = USD 5,700. Thus,
under the percentage-of-receivables method, firms consider any existing balance in the
allowance account when adjusting for uncollectible accounts. Using T-accounts,
Rankin would show:
Uncollectible Accounts Expense Allowance for Uncollectible Accounts Dec. 31 Bal. before Adjustment 5,700 Adjustment 300
Dec. 31 Adjustment 5,700 Bal. after Adjustment 6,000
ALLEN COMPANY Accounts Receivable Aging Schedule
2010 December 31
Customer
Accounts Receivable Balance
Not Yet Due
Days Past Due
1-30 31-60 61-90 Over 90
X $ 5,000 $ 5,000 Y 14,000 $ 12,000 $2,000 Z 400 $200 200 All others 808,600 $ 560,000 240,000 2,000 600 6,000
$ 828,000 $ 560,000 $252,000 $4,000 $800 $11,200
Percentage estimated as uncollectible Estimated amount uncollectible
1% 5% 10% 25% 50%
$ 24,400 $ 5,600 $ 12,600 $ 400 $200 $ 5,600
18
Exhibit 1: Accounts receivable aging schedule
As another example, suppose that Rankin had a USD 300 debit balance in the
allowance account before adjustment. Then, a credit of USD 6,300 would be necessary
to get the balance to the required USD 6,000 credit balance. The calculation of the
necessary adjustment is [(USD 100,000 X 0.06) + USD 300] = USD 6,300. Using T-
accounts, Rankin would show:
Uncollectible Accounts Expense Allowance for Uncollectible Accounts Dec. 31 Bal. before Dec. 31 Adjustment 6,300 Adjustment 300 Adjustment 6,300
Bal. after Adjustment 6,000
No matter what the pre-adjustment allowance account balance is, when using the
percentage-of-receivables method, Rankin adjusts the Allowance for Uncollectible
Accounts so that it has a credit balance of USD 6,000—equal to 6 percent of its USD
100,000 in Accounts Receivable. The desired USD 6,000 ending credit balance in the
Allowance for Uncollectible Accounts serves as a "target" in making the adjustment.
So far, we have used one uncollectibility rate for all accounts receivable, regardless
of their age. However, some companies use a different percentage for each age category
of accounts receivable. When accountants decide to use a different rate for each age
category of receivables, they prepare an aging schedule. An aging schedule classifies
accounts receivable according to how long they have been outstanding and uses a
different uncollectibility percentage rate for each age category. Companies base these
percentages on experience. In Exhibit 1, the aging schedule shows that the older the
receivable, the less likely the company is to collect it.
Classifying accounts receivable according to age often gives the company a better
basis for estimating the total amount of uncollectible accounts. For example, based on
experience, a company can expect only 1 percent of the accounts not yet due (sales
made less than 30 days before the end of the accounting period) to be uncollectible. At
the other extreme, a company can expect 50 percent of all accounts over 90 days past
due to be uncollectible. For each age category, the firm multiplies the accounts
receivable by the percentage estimated as uncollectible to find the estimated amount
uncollectible.
19
The sum of the estimated amounts for all categories yields the total estimated
amount uncollectible and is the desired credit balance (the target) in the Allowance for
Uncollectible Accounts.
Since the aging schedule approach is an alternative under the percentage-of-
receivables method, the balance in the allowance account before adjustment affects the
year-end adjusting entry amount recorded for uncollectible accounts. For example, the
schedule in Exhibit 1 shows that USD 24,400 is needed as the ending credit balance in
the allowance account. If the allowance account has a USD 5,000 credit balance before
adjustment, the adjustment would be for USD 19,400.
The information in an aging schedule also is useful to management for other
purposes. Analysis of collection patterns of accounts receivable may suggest the need
for changes in credit policies or for added financing. For example, if the age of many
customer balances has increased to 61-90 days past due, collection efforts may have to
be strengthened. Or, the company may have to find other sources of cash to pay its
debts within the discount period. Preparation of an aging schedule may also help
identify certain accounts that should be written off as uncollectible.
An accounting perspective:
Business insight
According to the Fair Debt Collection Practices Act, collection agencies
can call persons only between 8 am and 9 pm, and cannot use foul
language. Agencies can call employers only if the employers allow such
calls. And, they can threaten to sue only if they really intend to do so.
Write-off of receivables As time passes and a firm considers a specific
customer's account to be uncollectible, it writes that account off. It debits the
Allowance for Uncollectible Accounts. The credit is to the Accounts Receivable control
account in the general ledger and to the customer's account in the accounts receivable
subsidiary ledger. For example, assume Smith's USD 750 account has been determined
to be uncollectible. The entry to write off this account is:
Allowance for Uncollectible Accounts (-SE) 750 Accounts Receivable—Smith (-A) 750 To write off Smith's account as uncollectible.
20
The credit balance in Allowance for Uncollectible Accounts before making this entry
represented potential uncollectible accounts not yet specifically identified. Debiting the
allowance account and crediting Accounts Receivable shows that the firm has
identified Smith's account as uncollectible. Notice that the debit in the entry to write
off an account receivable does not involve recording an expense. The company
recognized the uncollectible accounts expense in the same accounting period as the
sale. If Smith's USD 750 uncollectible account were recorded in Uncollectible Accounts
Expense again, it would be counted as an expense twice.
A write-off does not affect the net realizable value of accounts receivable. For
example, suppose that Amos Company has total accounts receivable of USD 50,000
and an allowance of USD 3,000 before the previous entry; the net realizable value of
the accounts receivable is USD 47,000. After posting that entry, accounts receivable
are USD 49,250, and the allowance is USD 2,250; net realizable value is still USD
47,000, as shown here:
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