Charting examples for physical assessment

Wedding Reception PlannerGENERAL INFORMATIONDate Of Reception: Bride And Groom’s Names: Bride And Groom’s Nickname (what do your friends call you?):Location of Wedding Ceremony: Time of Wedding Ceremony: Location of Wedding Reception Start/End Time of Wedding Reception: Expected Number of Guests:Expected guest arrival time at reception: Is the event Outdoors?_________ If so, will there be shelter for DJ equipment?Will there be disposable cameras? Yes No If so, where to leave them:Wedding Coordinator:__________________________ Photographer____________________SCHEDULE OF EVENTSPLEASE NOTE: This is the “standard” way that we conduct activities at a reception. If you want to change the order, please re-number the order of events on the blank lines next to the current number. Please write “N” on the line if you do not want that particular activity. If there is something you want to do that is not listed, please add it to the “Other Activity” line, along with the order number, and any information about the activity.1. Pre-Arrival of Bridal Party:Type of music to be played as guests arrive or for cocktail hour? Any special announcements or instructions? 2. Grand Entrance/Introduction of the Bridal Party:Please complete the attached “Bridal Party Information” document.Any particular song for the Bridal Party introduction? Any particular song for Bride/Groom introduction?
3. Bride and Groom’s First Dance:Song Title and Artist: 4. Toasts:Will there be champagne? Yes No If not, what?If yes, please indicate who is included for champagne: Bridal Party OnlyAll GuestsWho will perform toasts? (please circle all that apply) Best Man Maid/Matron of Honor Others (please identify):5. Blessing of the Food:Name of Person giving blessing (please indicate any titles, e.g., Pastor, Reverend, etc.)6. Dinner:What time is dinner scheduled for (if applicable) __________________Type of Dinner Service (Please circle one): Buffet sit-down (served to guests at table) Hors D'oeuvres food stations bar-b-qHead table type (please circle one)Entire Bridal Party Bride/Groom onlySeating (if entire Bridal Party is at head table; please circle one) All men one side and women on the other alternating man, woman; man, womanWill the BridalParty be served? Yes NoWill the family tables be served? Yes NoWill the immediate family eat just after Bridal Party? Yes NoWill your DJ call tables? Yes No (if “Yes”, numbered tables are extremely helpful) Beverage service (please circle all that apply): Open bar Free Wine Free Beer Cash Bar Other (please specify): Type of dinner music:Are dinner-appropriate requests from guests OK? Yes No7. Centerpieces:Will table centerpieces be given away? Yes NoIf “Yes”, how and when?