Organisational whs policies procedures processes and systems

BSBWHS605 Develop, implement and maintain WHS management systems– Learners’ Guide Last Updated: October 2016, V. No. 1.1

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BSBWHS605 Develop, implement and maintain WHS management systems

Learners’ Guide

Unit within the qualification Advanced Diploma of Leadership and Management

Duration 3 weeks

Mode of Study Face to Face + Online

Trainer/Assessor

Recommended textbook(s) ● Dunn, C. and Chennell, S., 2012, Australian master

work health and safety guide, CCH Australia

Limited, NSW

● Standards Australia, 1990, AS 1885.1–1990

Workplace injury and disease recording.

● Standards Australia, 2001, AS/NZS 4804:2001

Occupational health and safety management

systems – general guidelines on principles, systems

and supporting techniques.

● Standards Australia, 2001, AS/NZS 4801:2001

Occupational health and safety management

systems – specification with guidance for use.

● Standards Australia, 2009, AS/NZS ISO 31000:2009

Risk management – principles and guidelines.

● Standards Australia, 2002, AS ISO 15489-2002

Records management.

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Unit Description This unit describes the skills and knowledge required to develop, implement and maintain a Work Health and Safety management system (WHSMS) or parts of a WHSMS. It applies to individuals with organisational responsibilities and who have advanced practical knowledge required to coordinate, facilitate and maintain the WHS program in an organisation.

Elements of Performance Criteria

ELEMENT PERFORMANCE CRITERIA Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Support and facilitate the implementation of a WHSMS

1.1 Determine the form, content, purposes and functions of a WHSMS appropriate to the organisation and its WHS risks 1.2 Consult effectively with individuals and parties about the form, content, purposes and functions of a WHSMS and its implementation 1.3 Facilitate agreement of individuals and parties to implementing a WHSMS

2 Develop WHS policy and commitment to a WHSMS

2.1 Communicate to individuals and parties the WHS policy requirements and commitment requirements to implement a WHSMS 2.2 Develop and implement an initial WHS review, as required, appropriate to own job role 2.3 Develop WHS policy that meets organisational requirements and is appropriate to the organisation 2.4 Facilitate and support the participation of, and consultation with, individuals and parties in developing and agreeing to WHS policy 2.5 Document WHS policy and communicate it to individuals and parties

3 Develop a WHS plan 3.1 Communicate to individuals and parties the requirements of a WHS plan 3.2 Work with individuals and parties to produce a WHS plan appropriate to the organisation, that meets requirements 3.3 Facilitate and support the participation of, and consultation with, individuals and parties in developing and agreeing to a WHS plan

4 Implement the WHS plan

4.1 Communicate to individuals and parties the WHS plan implementation requirements, as appropriate to the organisation 4.2 Facilitate and support the participation of, and consultation with, individuals and parties in implementing the WHS plan 4.3 Work with individuals and parties to ensure policies,

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ELEMENT PERFORMANCE CRITERIA procedures, processes and systems support implementation of the WHS plan, according to own job role

5 Measure and evaluate WHS performance

5.1 Communicate to individuals and parties the measurement and evaluation requirements of the WHS plan as appropriate to the organisation 5.2 Facilitate and support the participation of, and consultation with, individuals and parties in measuring and evaluating WHS performance 5.3 Assess policies, procedures, systems and processes in relation to their ability to support implementation of the WHS plan, according to own job role

6 Review and improve the WHSMS

6.1 Communicate to individuals and parties the review and improvement requirements of the WHSMS as appropriate to the organisation 6.2 Facilitate and support the participation of, and consultation with, individuals and parties in reviewing and improving the WHSMS 6.3 Document review outcomes and suggested WHSMS improvements, according to own job role and submit to management for consideration

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Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill Performance Criteria Description

Reading 2.1, 2.3, 3.2, 5.1, 5.3, 6.1  Interprets and critically analyses and applies appropriate strategies to construct meaning from complex texts, in relation to determining requirements of the WHSMS and WHS plan and policy

Writing 2.1, 2.2, 2.3, 2.5, 3.1, 3.2, 4.1, 5.1, 6.1, 6.3

 Communicates complex relationships between ideas and information, matching style of writing to purpose and audience

 Displays knowledge of structure and layout employing broad vocabulary, grammatical structure and conventions appropriate to text

Oral communication

2.1, 2.5, 3.1, 4.1, 5.1, 6.1  Presents information or recommendations using language appropriate to the audience

 Uses questioning and active listening to seek clarification or confirm understanding

Numeracy 5.1, 5.2  Extracts and evaluates the mathematical information embedded in a range of tasks and texts in measuring and evaluating WHS performance

 Selects from, and applies, an expanding range of mathematical and problem solving strategies measuring and evaluating WHS performance

Navigate the world of work

2.3, 4.1  Works independently and collectively within broad parameters, with a strong sense of responsibility and ownership of goals, plans, decisions and outcomes in development of WHS policy and plans

Interact with others

1.2, 1.3, 2.4, 3.2, 3.3, 4.2, 4.3, 5.2, 6.2

 Selects appropriate communication protocols and conventions in developing WHS policy and plans

 Collaborates with others to achieve joint outcomes, playing an active role in facilitating effective group interaction and influencing direction

Get the work done

1.1, 2.2, 2.3, 2.4, 4.3, 5.2, 5.3, 6.3

 Develops plans to manage relatively complex, non- routine tasks with an awareness of how they contribute to operational and strategic goals

 Sequences and schedules complex activities, monitors implementation and manages relevant

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communication

 Uses systematic, analytical processes in complex, non-routine situations, setting goals, gathering relevant information, and identifying and evaluating options against agreed criteria in relation to implementation of WHS plan

 Uses analytical processes to decide on a course of action, establishing criteria for deciding between options, and seeking input and advice from others before taking action when necessary

 Uses digital tools and systems to complete routine tasks, adapting some functions to improve personal efficiency in consultation, measurement and reporting

Performance Evidence

Evidence of the ability to:

 support and facilitate the implementation of a work health and safety management system (WHSMS) including:

 determining form, content, purposes and functions

 consulting and gaining agreement

 develop work health and safety (WHS) policy and commitment to a WHSMS including:

 communicating requirements

 developing and implementing an initial review

 meeting organisational requirements

 facilitating and supporting consultation and participation

 documenting and communicating the policy

 develop a WHS plan including:

 communicating requirements

 collaborating with others

 facilitating and supporting consultation and participation

 implement a WHS plan including:

 communicating requirements

 facilitating and supporting consultation and participation

 collaborating to ensure policies, procedures, processes and systems support WHS plan implementation

 measure and evaluate WHS performance including:

 communicating requirements

 facilitating and supporting consultation and participation

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 assessing policies, procedures, systems and processes for ability to support WHS plan implementation

 review and improve the WHSMS including:

 communicating requirements

 facilitating and supporting consultation and participation

 documenting and reporting outcomes and suggested improvements.

Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

 give examples of barriers to WHSMS implementation and strategies to overcome them  describe the nature of information and data that provide valid and reliable measures of

WHS performance and WHSMS, including positive performance indicators  outline relevant Commonwealth and state or territory WHS Acts, regulations, codes of

practice, standards, guidance material and other relevant publications  outline requirements for recordkeeping that address WHS, privacy and other relevant

legislation  describe the structure and functions of a WHSMS  summarise WHSMS certification and auditing standards, processes and requirements.

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Training Schedule

Week Topics Details Learning Resources Learning activities Student Workbook

1 Initiate workplace health and safety systems.

Determine the form, content, purposes and functions of a WHSMS appropriate to the organisation and its WHS risks. Consult effectively with individuals and parties about the form, content, purposes and functions of a WHSMS and its implementation. Facilitate agreement of individuals and parties to implementing a WHSMS.

Presentation 1. Student Workbook. Prepared example policies and procedures, workplace scenarios for activities.

What is a WHS management system? Why implement one? AS/NZS 4804:2001 Occupational health and safety management systems. Role-play: Consultation with Stakeholders.

Section 1

1 Develop WHS policy.

Communicate WHS policy and commitment requirements to implement a WHSMS. Develop and implement an initial WHS review. Develop WHS policy in

Presentation 2 Student Workbook Prepared example policies and procedures, workplace scenarios for activities

Review the workplace 1: Workplace factors Review the workplace 2: Legislation WHS specialists and technical advisors Video: Private safety

Section 2

BSBWHS605 Develop, implement and maintain WHS management systems– Learners’ Guide Last Updated: October 2016, V. No. 1.1

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consultation with individuals and parties. Document WHS policy and communicate it to individuals and parties.

management consultants WHS consultation Develop policies and procedures

2 Plan the WHS manageme nt system

Communicate to individuals and parties the requirements of a WHS plan. Work with individuals and parties to produce a WHS plan appropriate to the organisation that meets requirements. Facilitate and support the participation of, and consultation with, individuals and parties in building and agreeing to a WHS plan.

Presentation 3 Student Workbook Prepared example policies and procedures, workplace scenarios for activities

Identifying and controlling hazards Plan compliance Develop a strategic implementation plan

Section 3

2 Implement the WHS manageme nt system

Communicate to individuals and parties WHS plan implementation requirements. Facilitate and support the

Presentation 4 Student Workbook Prepared example policies and procedures, workplace scenarios for activities

Role-play: Consult on implementation priorities Develop action plans Develop a training plan and budget Support action: Review

Section 4

BSBWHS605 Develop, implement and maintain WHS management systems– Learners’ Guide Last Updated: October 2016, V. No. 1.1

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participation of, and consultation with, individuals and parties in implementing the WHS plan. Work with individuals and parties to ensure policies, procedures, processes and systems support implementation of the WHS plan.

processes

3 Evaluate and improve the WHS manageme nt system.

Communicate the measurement and evaluation requirements of the WHS plan. Support participation and consultation in evaluation and review. Assess policies, procedures, systems and processes. Communicate the review and improvement requirements. Document review outcomes.

Presentation 5 Student Workbook Prepared example policies and procedures, workplace scenarios for activities

Role-play: Plan monitoring and evaluation and consult with stakeholders Take corrective action Report to senior management

Section 5

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Assessment Summary Assessment Methods of

assessment Assessment Tasks

Assessment Due

Assessment Task 1

Role Play Using the scenario information supplied, the candidate will conduct an initial review of the workplace. The candidate will then participate in a management meeting, in which they will propose the design of an appropriate WHS management system. During the meeting, the candidate will present a draft WHS policy for consultation.

Week 2

Assessment Task 2

Project Using the scenario information supplied, and the WHS policy and management system design the candidate developed for Assessment Task 1, the candidate will carry out a number of planning and implementation activities and role-play consultation with stakeholders. To complete the Assessment Task requirements, the candidate will develop and submit a portfolio of planning and implementation documentation.

Week 3

Assessment task 3

Written Report Using the scenario information supplied, and planning materials developed in Assessment Tasks 1 and 2, the candidate will undertake a number of monitoring and evaluation tasks. The candidate will consult with managers to gain input into and support implementation of monitoring and evaluation activities to measure WHS performance with respect to organisational outcomes and individual performance. The candidate will then analyse and evaluate WHS performance data, present a draft report to senior management and provide a final written report containing results of analysis and recommendations for improvement of the WHSMS.

Week 3

***Please note-

The Trainer/Assessor may ask questions in order to further clarify your answers and verify the

authenticity of your submitted assessments including the online assessments

Online study It is mandatory that you do 25% (at least 5 hours per week) of course study online outside the scheduled

class time. For this purpose numbers of study materials and an Online study plan including a list of

online study resources links have been uploaded on the WIA e-learning site.