Proposal memorandum sample

Each day, you observe numerous practices in your office that are not "environmentally friendly" and that also cost your company money. A lot of paper is wasted, for instance, on print jobs that no one claims. Identify one of these practices and write an unsolicited internal proposal to your supervisor that outlines your plan to reduce the amount of waste and save your company money.

Develop a response that includes examples and evidence to support your ideas, and which clearly communicates the required message to your audience. Organize your response in a clear and logical manner as appropriate for the genre of writing. Use well-structured sentences, audience-appropriate language, and correct conventions of standard American English.There is a solution to the huge amounts of paper waste in our cooperate offices nationwide. The throwing away of memos, reports and other printed waste increases our expenses not only for the initial cost of printing, but also for the cost of disposal. Our company can cut our supply and disposal expenses in half by reducing our paper usage, reusing as much of the paper we already have and recycling any paper we are unable to use.

It has been estimated that office employees consume thousands of paper products every year. The cost of this can be estimated at $16,000 per employee per year in just the cost of copy paper alone. By cutting the absurd amount of paper used by employees we will be helping our pocket books and the environment as well. We went green way before it was popular to do so with our reusable bags and our e-mail promotions. By asking now that employees check their print jobs before they print and that they do all their editing on their computers we will be combining our uses of environment-friendly office practices with the cutting-edge technology that we take pride in using.

A normal office can easily generate about two to three pounds of waste in paper alone in one day. For every ton of paper that is recycled, we can save 19 trees, which can be used for creating homes and schools. In addition, about 500 gallons of oil is used to make office paper. Cutting our paper usage saves on our use of fossil fuels and pollution. The more "green" we are, the more money we will retain.